Verified on release 3.4.5.21 of “Trade Management for Kazakhstan” (revision 3.4).
A counterparty sent an E-invoice, but it will not go through in your system: the BIN is incorrect, the invoice specifies a VAT rate that was in effect before 2026, or your LLP was listed as a non-VAT payer. You open the sales document, only to find the wrong bank account and the former director’s signature. Almost all these problems originate in one place: the organization card. It is the foundation. As long as it is completed incorrectly, every document will carry the error forward: into accounting entries, E-invoices, SNTs, and the tax return. Let us set up the card correctly once and for all.
1. Purpose
The “Organizations” directory stores the legal details of your companies: name, BIN/IIN, taxation system, VAT payer status, bank accounts, and responsible persons. These data are inserted into documents and print forms, while the tax settings are taken into account when recording transactions and preparing electronic documents.
2. Where to Find It
- “Master Data and Administration” → “Master Data” → “Organizations”.
- Alternatively, use “Main” → “Organizations” if the link is available in your interface.
- Direct 1C navigation link: e1cib/list/Справочник.Организации
To open the list immediately: “Service” menu or the globe icon → “Follow Navigation Link” → paste the link above → “Go”.
If the directory is empty, create the first organization using the “Create” button. If there are several organizations, enable the feature under “Master Data and Administration” → “Enterprise” → select “Multiple Organizations”.
2a. How to Check Your Release
“Help” → “About”. There are two lines: the platform version, for example 8.3.24, and the configuration release — “Trade Management for Kazakhstan, revision 3.4 (3.4.5.21)”. Use the configuration release as your reference: print forms, the set of fields, and tax settings depend on it.
3. How to Complete It
The fields are divided among tabs. Let us review each key field.
Header and General Information
| Field | Purpose and consequences of an error |
| Legal entity / individual (REQUIRED) | A selector at the top. It determines the available details: a legal entity has a BIN, while an IE has an IIN. If selected incorrectly, the wrong fields will appear in contracts and print forms. |
| Short name (REQUIRED) | Printed in source documents and E-invoices. Enter it exactly as it appears in the registration data: Astana Trade LLP. Discrepancies in the details may cause errors when exchanging E-invoices with a counterparty. |
| Full name (REQUIRED) | Used in contracts and official forms. |
| Name in the application | The working name displayed in lists. Keep it short and recognizable. |
| Prefix | 1–3 characters placed before the document number, for example АТ-. It separates numbering between organizations. Without a prefix, document numbers belonging to different organizations may coincide. |
Organization Details
| Field | Purpose and consequences of an error |
| BIN (REQUIRED for a legal entity) | 12 digits. The primary identifier in electronic documents, including E-invoices and SNTs. An incorrect BIN causes errors when preparing and exchanging documents. |
| IIN (for an IE) | Likewise, the 12-digit identifier of the individual entrepreneur. |
| State Revenue Authority code | Used in the organization’s details and when preparing reports. |
| OKED | The organization’s principal type of economic activity. |
| Registration date / registration number | Reference information that may be used in print forms. |
Taxation System (REQUIRED)
This is the heart of the card. On the “Accounting Policy” or “Taxes” tab, select the applicable regime:
- Generally established tax regime — the standard taxation regime.
- Special tax regime based on a simplified declaration — a regime involving the submission of the relevant tax reports.
- Retail tax special regime — the regime parameters are specified in the tax settings of the release being used.
- Special tax regime for peasant or farm enterprises — for the relevant entities.
An incorrect regime results in the organization’s tax data and reports being completed incorrectly.
VAT Payer (Critical)
- The “Organization is a VAT payer” checkbox.
- Series and number of the VAT registration certificate and registration date.
- The VAT rate in the Republic of Kazakhstan for 2026 is 16 %. Check that this exact value is specified in the rate settings rather than the rate that was in effect before 2026.
If the checkbox is not selected for a VAT payer, documents may be prepared without separately stating the tax. Conversely, if the checkbox is selected incorrectly, VAT will be stated separately in transactions to which this treatment does not apply.
Bank Accounts
- “Bank Accounts” button → “Create”. Specify the IIK (IBAN, 20 characters), the bank’s BIC, and KBe.
- Mark one account as the primary account; it will be inserted into invoices for payment and payment documents. If the IIK is incorrect, erroneous payment details will appear in the print form.
Responsible Persons
- On the “Signatures” or “Responsible Persons” tab, specify the director, chief accountant, and cashier.
- Each record is assigned an effective date. Full names and job titles are printed in certificates, delivery notes, and invoices. When the director changes, add a new record with a new effective date while retaining the previous record for documents from earlier periods.
Addresses and Telephone Numbers
Complete the registered, actual, and postal addresses, telephone number, and email address. These data are used in contracts, print forms, and electronic documents.
Logo and Facsimile Signature
You can upload a logo, a facsimile signature, and an image of the seal for print forms supported by the configuration. These details are optional, but they simplify document preparation.
4. Worked Example with Accounting Entries
Let us demonstrate how the card settings are used when recording a specific sale.
Card settings. Astana Trade LLP, BIN 123456789012, generally established tax regime, the VAT payer checkbox is selected, the rate is 16 %, the primary bank account is IIK KZ..., and the accounting accounts are selected according to the Standard Chart of Accounts of the Republic of Kazakhstan.
Transaction. The organization sells goods to a customer. The cost of the batch is 700 000 ₸. The selling price excluding VAT is 1 000 000 ₸.
VAT calculation at the rate of 16 %:
- VAT = 1 000 000 × 16 % = 160 000 ₸.
- Total payable = 1 000 000 + 160 000 = 1 160 000 ₸.
Accounting entries when posting the sale:
| Dr | Cr | Amount, ₸ | Description |
| 1210 | 6010 | 1 000 000 | Sales revenue and the customer’s receivable have been recognized. |
| 1210 | 3130 | 160 000 | VAT has been accrued at the rate of 16 %. |
| 7010 | 1330 | 700 000 | The cost of goods sold has been written off. |
Receipt of payment into the account:
| Dr | Cr | Amount, ₸ | Description |
| 1030 | 1210 | 1 160 000 | Funds have been received in the current bank account. |
Compare the result. The VAT payer status, VAT registration date, and applicable rate affect whether the tax is stated separately in the sale and how the E-invoice is completed. Therefore, the organization card should be checked first before recording transactions.
5. Entity Types
The set of card details depends on the entity type:
- Legal entity — for example, an LLP or JSC, with a BIN specified.
- Individual entrepreneur — with an IIN specified.
- Separate subdivision or branch — if the corresponding accounting option is supported by the database settings.
The taxation regime—generally established tax regime, special tax regime based on a simplified declaration, or retail tax—is used in the organization’s tax settings and reports.
6. What Is Generated from the Card
The card details are used to complete documents, print forms, and related settings:
- Accounting documents — the selected organization, bank details, and accounting policy parameters are inserted into them.
- Electronic documents:
- E-invoice — the BIN, name, VAT payer status, and 16 % rate are used.
- SNT — the BIN and seller’s details are used.
- Related data: responsible persons, organizations’ bank accounts, accounting policy, and tax settings.
7. Print Forms
The following are available from the card and related data:
- Organization Card — a summary of details for counterparties.
- Organization Details — a form that can conveniently be sent to the customer for preparing a contract.
- The details are inserted into an invoice for payment, delivery note, certificate of work performed, invoice or E-invoice, power of attorney, and other forms requiring information about the seller and responsible persons.
8. Common Errors
- “The organization’s BIN is not completed” — open the card, go to the details, and enter the 12-digit BIN.
- “The organization is not a VAT payer” when attempting to state the tax separately in a document — check the payer status and VAT registration date. The transaction date must fall within the registration period.
- “The primary bank account is not specified” — open the list of bank accounts and designate the required account as primary.
- “No responsible person was found as of the document date” — add a signatory record with an effective date that covers the document date.
- The E-invoice was rejected because the name or BIN does not match — correct the organization’s details in accordance with its registration data.
- VAT is calculated at the rate that was in effect before 2026 — set the applicable VAT rate to 16 %.
9. Questions and Answers
1. What VAT rate applies in 2026?
16 %. Make sure that this exact value is specified in the card and rate settings rather than the rate that was in effect before 2026.
2. What are the MCI and minimum wage in 2026?
The MCI is 4 325 ₸, and the minimum wage is 85 000 ₸. These values are used in calculations that legislation links to the relevant indicator.
3. What basic PIT deduction applies in 2026?
30 MCI. With an MCI of 4 325 ₸, this amounts to 129 750 ₸.
4. Where can I view the organization’s taxation system?
Open the organization and go to the “Accounting Policy” or “Taxes” tab. It displays the selected regime, such as the generally established tax regime, special tax regime based on a simplified declaration, or retail tax.
5. Can several organizations be maintained in one database?
Yes. Enable “Master Data and Administration” → “Enterprise” → “Multiple Organizations”. You will then be able to select an organization in documents.
6. How can I change the director while retaining the data in old documents?
Add a new record with a new effective date in the signatures section. Retain the previous record for documents prepared before the change of director.
7. Why is VAT not stated separately in the sale?
Check the “Organization is a VAT payer” checkbox and the registration date. The document date must fall within the VAT registration period.
8. Where can I obtain the details to send to the customer?
Open the print menu and select “Organization Details” or “Organization Card”. The form will contain the name, BIN, IIK, BIC, and address.
9. Where is KBe specified?
KBe is completed in the organization’s bank account card and used in payment details.
10. How does the organization prefix affect documents?
The prefix is added to the document number and helps separate the numbering of different organizations in one information database.
10. Related Documents
- Based on the organization’s data, the system completes contracts, invoices for payment, sales and purchase documents, payment and cash documents, E-invoices, SNTs, and tax reports.
- Related directories and settings: “Organizations’ Bank Accounts”, “Responsible Persons”, “Organizations’ Accounting Policies”, “Divisions”, “Warehouses”, and “Tax Items and Groups”.
- Counterparties — a separate directory for external parties. Your companies are stored in the “Organizations” directory, while customers and suppliers are stored in the “Counterparties” directory.
How to Check Your Release
Open “Help” → “About”: the platform version and configuration release are shown there. This guide was prepared for “Trade Management for Kazakhstan”, revision 3.4, release 3.4.5.21. The location of individual fields may differ in adjacent releases.
Prepared for release 3.4.5.21 of “Trade Management for Kazakhstan” (revision 3.4).