Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
A counterparty has sent you an SNT. You open the incoming document in 1C, and in the "Sender's virtual warehouse" line it is either empty or the wrong warehouse has been substituted, and you cannot post the SNT. Or the other way round: you are drawing up a shipment yourself under the "Exemption List," select the buyer's warehouse, but it is not on the list. All of this comes down to one reference book — "Counterparty's virtual warehouses." It is a quiet auxiliary object, but without correctly filled-in cards in it, the SNT will not pass reconciliation with the "Virtual Warehouse" Module in the IS ESF.
1. Purpose
The reference book stores the virtual warehouses of your counterparties — the very ones registered by them in the "Virtual Warehouse" Module of the IS ESF. Each record is a specific warehouse of a specific counterparty with its registration number. Values from the reference book are substituted into the SNT (accompanying invoices for goods) in the sender's and recipient's warehouse fields, so that the movement of goods under the "Exemption List" and import is correctly reflected in the virtual balances.
2. Where to find it
The reference book is subordinate to the counterparty, so it is most convenient to access it from the counterparty's card:
- Section "Reference books" → "Counterparties" → open the required counterparty → in the card's navigation panel the link "Virtual warehouses".
- Or from the SNT form itself — in the warehouse selection field click "Show all" and from there open the list / create a new item.
To open the list directly, paste the navigation link into 1C ("Tools" → "Go to navigation link" or Ctrl+click on the address bar):
e1cib/list/Справочник.ВиртуальныеСкладыКонтрагента
2a. How to find out your release
"Help" → "About the program" (or the "i" icon in the upper right corner). There you will see the platform version (for example, 8.3.24.x) and the configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)." The instructions are written for release 3.0.74.2; on neighboring releases the set of fields is practically the same, only the labels may differ.
3. How to fill it in
The reference book is simple, but each field affects reconciliation with the IS ESF. Fill it in thoughtfully.
| Field | Required | Why it matters and what happens if you make a mistake |
|---|---|---|
| Owner (Counterparty) | ✅ Yes | Which counterparty the warehouse belongs to. It is substituted automatically if you create the item from the counterparty's card. If you register a warehouse for the "wrong" counterparty, it will not appear in the drop-down list when filling in an SNT with that partner. |
| Name | ✅ Yes | A clear name for searching — for example, "Main warehouse, Almaty." You see it, not the IS ESF. Make it descriptive: with a dozen warehouses, "Warehouse 1 / Warehouse 2" turn into a lottery. |
| Registration number of the virtual warehouse | ✅ Yes | The key field. This is the number assigned to the warehouse in the "Virtual Warehouse" Module of the IS ESF (the counterparty's taxpayer account). Balances are reconciled precisely by it. An error in a digit — and the SNT will go "to the wrong warehouse" or not be accepted at all. |
| Address of the warehouse location | Desirable | The physical address where the goods are stored. Needed for correctly filling in the address details of the SNT and for checks during transportation. |
| KATO code | Desirable | The code according to the classifier of administrative-territorial objects (the warehouse's region). Required for SNTs on movements within the RK; if the KATO is empty, the recipient may reject the invoice. |
| Comment | No | Your internal note (for example, "clarified with the manager on 06.09.2026"). |
Procedure:
- Open the counterparty's card → the link "Virtual warehouses" → "Create".
- The "Owner" field is already filled in with the counterparty — check that it is the right one.
- Enter the warehouse's registration number exactly as it appears for the counterparty in the IS ESF. Clarify it with the counterparty itself (this is their data, you do not see it in your own account).
- Give a name, specify the address and KATO.
- "Save and close." Now the warehouse is available for selection in the SNT.
The reference book item by itself makes no accounting entries and does not generate printable forms — it is a reference card. It "starts working" inside the SNT and receipt/sales documents.
4. Worked example with figures and entries
Situation. On September 6, 2026, you, LLP "Mercury" (a VAT payer), receive from the supplier LLP "Astana-Snab" a batch of goods from the "Exemption List." The supplier has issued an SNT and an ESF.
Batch data:
- Goods — 1,000 units, price 2,000 ₸ excluding VAT.
- Cost excluding VAT: 2,000,000 ₸.
- VAT 16%: 320,000 ₸.
- Total payable: 2,320,000 ₸.
Step 1. Register the sender's virtual warehouse. In the card of LLP "Astana-Snab" → "Virtual warehouses" → create a record "Astana Warehouse, Promyshlennaya St." with the registration number from the supplier's IS ESF.
Step 2. Process the incoming SNT. In the SNT, the field "Sender's virtual warehouse" = the just-registered warehouse of Astana-Snab, "Recipient's virtual warehouse" = your own virtual warehouse. You confirm receipt of the SNT — the goods "move" from the supplier's virtual warehouse to yours.
Step 3. Post the goods. Based on the SNT (or the matched ESF) you create a "Receipt of goods and services." It is what gives the accounting entries:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 2,000,000 | Goods posted to the warehouse |
| 1420 | 3310 | 320,000 | Input VAT 16% (creditable) |
After payment to the supplier:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 3310 | 1030 | 2,320,000 | Payment from the current account |
Step 4 (continuation of the chain). Later you sell this product to the buyer LLP "Vector" for 2,500,000 ₸ excluding VAT and issue them an SNT, specifying their virtual warehouse as the recipient's warehouse. The sale gives:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 2,500,000 | Revenue from sale |
| 1210 | 3130 | 400,000 | VAT 16% charged for payment |
| 7010 | 1330 | 2,000,000 | Cost of goods written off |
Note: the virtual warehouses reference book does not participate in the amounts of any entry. Its role is to ensure that the SNTs in steps 2 and 4 pass balance reconciliation in the IS ESF. If the warehouse is registered with an incorrect registration number, you will post the goods in accounting, but the SNT will "hang" and the virtual balances will not match.
5. Types of operation
The reference book has no separate "types of operation" like a document does — it is a classifier. But its records are used in two roles within the SNT:
- Sender's virtual warehouse — when receiving goods (incoming SNT from a supplier) or during your shipment (this is your own warehouse, but it is registered in this same reference book for import/movement SNTs).
- Recipient's virtual warehouse — during your shipment to a buyer (the buyer's warehouse) or upon a return.
6. What is generated on posting
The reference book item is not posted — it has no entries, movements in accounting registers, or electronic documents. It is only saved to the database.
Electronic documents (ESF in the IS ESF, SNT) and register movements arise in the linked documents — the SNT and Sales/Receipt — which reference this reference book. It is precisely the SNT that:
- sends data to the "Virtual Warehouse" Module of the IS ESF;
- changes the virtual balances of goods at the sender's and recipient's warehouses;
- generates movements in the registers for accounting of SNTs and "Exemption List" goods.
7. Printable forms
The reference book has no printable forms of its own. Printable forms (SNT, ESF, invoice) are printed from the linked documents — the SNT and Sales of goods and services.
8. Common mistakes
"The 'Registration number' field is not filled in" — when trying to save the item or post the SNT. Open the warehouse card and enter the number from the counterparty's IS ESF. Without it, the SNT will not reconcile.
"Sender's virtual warehouse not found" / rejection of the SNT in the IS ESF. The registration number was entered with an error (an extra space, mixed-up digits) or the counterparty registered the warehouse under a different number. Verify the number with the counterparty character by character.
"KATO code not specified." For an SNT on movement within the RK, the region is mandatory. Fill in the KATO in the warehouse card according to the actual storage address.
Duplicate warehouses. The same warehouse is registered twice (for example, automatically when loading an SNT and manually). The "wrong" card is substituted into the SNT. Keep one record with the correct number, mark the second for deletion, and check that no documents reference it.
Warehouse linked to the wrong counterparty. If you changed the "Owner" during creation, the warehouse will disappear from the selection list for the required partner. Check the "Owner" field.
9. FAQ
What exactly is a "virtual warehouse" and why is it in 1C? It is a warehouse in the "Virtual Warehouse" Module of the IS ESF, where the state tracks the movement of goods from the "Exemption List," imports, and excisable goods. In 1C, the reference book stores the identifiers of these warehouses in order to correctly draw up SNTs.
Is it mandatory to fill in this reference book? Only if you work with SNTs — for "Exemption List" goods, imports from the EAEU, excisable goods. If you neither issue nor receive SNTs, the reference book can be left alone.
Where do I get the counterparty's warehouse registration number? From the counterparty itself — this is data from their taxpayer account in the IS ESF. In your own account you do not see other parties' warehouses, so the number is requested from the supplier/buyer.
Is my own virtual warehouse also registered here? Your own virtual warehouses are usually maintained separately (in the organization/warehouse settings for SNTs). This reference book is specifically for counterparties' warehouses. But under certain SNT schemes, the card of your warehouse may also appear in the chain — be guided by the "Owner" field.
Does the reference book make entries? No. It is a classifier. The entries (Dr 1330 Cr 3310, VAT on 1420, sale via 6010/3130/7010) are generated by the receipt and sales documents, not the reference book itself.
What VAT rate is used in the linked documents in 2026? The standard VAT rate in the RK in 2026 is 16%. At a goods cost of 2,000,000 ₸, VAT will be 320,000 ₸. The rate is configured in the item/document, not in the warehouses reference book.
Why does the SNT not go through, even though I have posted the goods? The accounting receipt and the virtual warehouse are two independent circuits. Goods will appear in accounting via entries, but the SNT is reconciled separately with the virtual balances of the IS ESF. The discrepancy is almost always in the warehouse's registration number or KATO.
Can a counterparty's warehouses be loaded automatically? Yes, when receiving an incoming SNT, 1C may offer to create the sender's virtual warehouse card automatically. After loading, check the number and name so as not to breed duplicates.
What to do when a counterparty's warehouse address changes? Update the "Address" and "KATO" fields in the existing card without creating a new one — then the history of references in the SNT is preserved.
How do I delete an unnecessary warehouse? Mark it for deletion and run "Deletion of marked objects." If the object is used in posted SNTs, the program will not let you delete it — unpost/correct the documents or leave the card marked.
10. Related documents
- What it appears on the basis of: the counterparty's card (the "Counterparties" reference book — the owner of the record); it is often created automatically when processing an incoming SNT.
- Where it is used: the SNT document (the "Sender's virtual warehouse" and "Recipient's virtual warehouse" fields); indirectly — the chain of Receipt of goods and services / Sales of goods and services and the associated ESF, which are drawn up in a pair with the SNT.
How to find out your release: "Help" → "About the program" — there the platform version and configuration release are indicated.
This guide was prepared for "Accounting for Kazakhstan," edition 3.0, release 3.0.74.2. When updating the configuration, verify the set of fields in "Help" → "About the program."