Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The supplier sent you an invoice — a PDF to your email or a paper from the scanner. You created a document "Supplier Invoice" based on it, submitted it for payment, and a week later the replacement accountant asks: "Where is the actual invoice that was paid? The amount in 1C is different from the contract." It's too late to search for the email. To avoid this, the scanned original needs to be stored directly within the document. This is what the directory "SupplierInvoiceAttachedFiles" is responsible for — all files you attached to a specific supplier invoice are stored here.
1. Purpose
The service directory stores files (scans, PDFs, Excel, photos) attached to the "Supplier Invoice" document. Each entry is one file with its versions, author, date, and electronic signature indicator. You usually do not open this directory directly — you work with it through the "Attached Files" button within the invoice itself.
2. Where to find
Two ways.
Through the document (usual way):
- Section "Purchases" → "Supplier Invoices" (or "Invoices from Suppliers").
- Open the required invoice.
- On the top panel, click the paperclip 📎 icon or the "Attached Files" button.
- A list of files for this specific invoice will open — here you can add and open attachments.
Through the navigation link (the entire directory): Menu "Service" → "Go to Navigation Link" and paste:
e1cib/list/Spravochnik.SupplierInvoiceAttachedFiles
This way you will see all files for all invoices at once — convenient for auditing "what is actually attached in the database".
2a. How to know your release
Menu "Help" → "About the Program". In the opened window: platform version (for example, 8.3.24) and the line "Configuration: Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your release is older — some buttons and file storage settings may look different.
3. How to fill — field by field
You almost never create a separate "card from scratch" manually — the file appears when you click "Add" → "File from Disk" (or drag the file into the window). But understanding the fields is important.
| Field | Purpose and what happens in case of an error |
|---|---|
| Name (required) | The name of the file in 1C. By default, the name of the file from the disk is used. Name it meaningfully — "Invoice No.142 from LLP Astra". If you leave it as "Scan0001", you won't find the needed one in a month. |
| Owner (required, filled automatically) | A link to the "Supplier Invoice". It changes systemically — do not touch it manually, otherwise the file will "detach" from the document and be lost. |
| File on Disk (required when adding) | The source itself. This is what gets stored. An empty file cannot be attached. |
| Extension | pdf, jpg, xlsx… It is set automatically. If the extension is on the prohibited list (exe, bat, cmd), 1C will not accept the file. |
| Author | Who attached it. It is set automatically based on the current user. Needed to understand who to ask for the original. |
| Creation / Modification Date | Service dates. They are corrected systemically. |
| Comment / Description | Your note: "40% paid", "waiting for the original with a stamp". Not mandatory, but saves nerves. |
| Signed with EDS | Indicator that the file has an electronic signature applied. It is set when you click "Sign". Do not enable it manually — it will mislead colleagues. |
| Encrypted | The file is encrypted with a certificate. Only the owner of the key can read it. |
| Editing (busy) | Shows that someone has "taken the file for editing". While this is set, other edits are blocked. |
No amounts, VAT rates, or accounting accounts are in this directory — it is a file storage, not a transaction record.
4. Analyzed Example
Situation. LLP "Astra" sent you an invoice for payment of 1,160,000 ₸, including VAT 16% — 160,000 ₸ (base 1,000,000 ₸). You want the scan to be stored in the database.
Steps:
- Section "Purchases" → created "Supplier Invoice" for 1,160,000 ₸ (VAT 16%).
- Saved the document.
- Clicked 📎 → "Add" → "File from Disk" → selected
Invoice_Astra_142.pdf. - In the "Name" field wrote "Invoice No.142 from 04.09.2026, LLP Astra".
- Clicked "Sign" → selected your certificate → the file acquired the indicator "Signed with EDS".
What happened from the perspective of transactions: nothing. The attached file is a service object, it does not create accounting movements. Transactions will appear later when you enter "Receipt of Goods and Services" for this invoice. For clarity — here’s how those future transactions look with the same figures (these are movements of the receipt document, not the file):
| Dr | Cr | Amount, ₸ | Content |
|---|---|---|---|
| 1330 | 3310 | 1,000,000 | Goods received |
| 1420 | 3310 | 160,000 | VAT 16% to be credited |
| 3310 | 1030 | 1,160,000 | Payment to the supplier from the current account |
The scan remains attached to the invoice and can be opened via the paperclip at any time.
5. Operations Available for the Object
There are no "types of operations" in the directory — there is a set of actions on the file:
- Add file from disk — attach an existing file.
- Create from template — generate a new Word/Excel document from a template.
- From scanner — get an image directly from the scanner.
- From email — save an email attachment as an attached file.
- Edit — open the file in an external program; while editing, it is "occupied" for you.
- Finish editing / Release — save changes as a new version and remove the lock.
- Sign with EDS / Encrypt — apply an electronic signature or encrypt.
- Versions — view the history of changes and revert to a previous version.
- Save as — export the file back to disk.
6. What is Formed While Working
- No transactions — this is not an accounting document.
- ESF and VAT returns are not formed — the attached file has no relation to them; electronic invoices are issued from sales/receipt documents in the ESF system.
- Data is written to the directory itself and to the file storage — either in the information database or in volumes on the disk (depends on the setting "Administration → File Handling Settings").
- When signing, an electronic signature file is created, and when editing — a new version in the file history.
7. Printed Forms
The directory does not have its own accounting printed forms — you will print the attached file with its "native" program (PDF reader, Excel). Through the "Save as" button, the file is exported to disk and printed from there. The printed form "Supplier Invoice" relates to the owner document, not the attachment.
8. Common Errors
"File is being edited by user …" Someone (possibly you from another location) opened the file for editing and did not close it. Solution: ask the user to click "Finish Editing", or the administrator to remove the lock via "Release File".
"Invalid file type (extension)" You are trying to attach an executable file (exe, bat, js). 1C blocks them for security reasons. Solution: pack it in a PDF/archive of an allowed type or add the extension to the allowed list (only administrator).
"File size exceeded maximum limit" The scan is too heavy. Solution: reduce the scan resolution to 200–300 dpi or increase the limit in "File Handling Settings".
"Failed to place file in storage / volume unavailable" The network volume where files are written has dropped. Solution: check the availability of the folder volume and write permissions; if unavailable, temporarily switch storage to the database.
The file was attached, but it "disappeared" from the invoice Usually, someone changed the "Owner" or deleted the invoice document. A file without an invoice remains an "orphan" — find it through the navigation link of the list.
9. FAQ
Does the attached file create transactions? No. This is a storage for scans/PDFs. Transactions are created by receipt and payment documents, not the attachment.
Where are files physically stored — in the database or on disk? It depends on the setting in "Administration → File Handling Settings". Either inside the information database or in volumes on the server disk.
Can multiple files be attached to one invoice? Yes, as many as you want — invoice, specification, correspondence. All will go into this directory with one "Owner".
How to sign a scan with EDS so that it is legally significant? Open the file via the paperclip, click "Sign", select the certificate. After that, the record will have the indicator "Signed with EDS", and next to it — the signature file.
Why can't I edit the file — the button is inactive? The file is "busy" with another user or editing is prohibited. Wait for it to be released or remove the lock.
How to revert to a previous version of the edited file? Click the "Versions" button → select the desired date → "Make Active". Old versions are not overwritten if versioning is enabled.
Does the attachment affect VAT or ESF? No. The VAT rate of 16% and the issuance of ESF are calculated in sales/receipt documents. The attached file is only the original for control.
Will the file be deleted if the invoice is marked for deletion? When deleting the owner document through "Delete Marked Objects", the associated files are also deleted. While only marked — the file remains in place.
Can the entire list of attachments for all invoices be opened?
Yes, through the navigation link e1cib/list/Spravochnik.SupplierInvoiceAttachedFiles.
Do files take up a lot of space in the database? If storage is set to "in the database" — yes, the database grows. For large volumes of scans, use storage in volumes on the disk.
10. Related Documents
- Owner (on what basis it exists): "Supplier Invoice" (section "Purchases"). Without it, the file record is not created.
- What is entered next in the chain: based on the "Supplier Invoice", enter "Receipt of Goods and Services", "Withdrawal from Current Account" (payment), "Payment Order". These documents create transactions (1330/1420/3310/1030) and participate in ESF/VAT returns.
- Analogue for other objects: each document has its own directory of attached files — the principle of operation is the same.
How to know your release
Menu "Help" → "About the Program": it indicates the version of the "1C:Enterprise" platform and the release of the configuration. This instruction is relevant for "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. In other releases, the location of the file handling buttons may differ.
Material prepared for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0), Kazakhstan, 2026.