Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
An accountable person returned from a business trip and brought a stack of receipts, an invoice, and a boarding pass. You created an "Advance Report," but you put the papers in a drawer — and six months later during a State Revenue Committee audit you can no longer find them, some have faded, some are lost. To prevent this, you scan the receipts and attach them directly to the advance report in 1C. The program stores each such attached file as a separate item of the catalog "AdvanceReportAttachedFiles". You almost never need to open it directly — but understanding where the scans are stored and why they are "bound" to the document is very useful.
1. Purpose
This is a service catalog. It stores all the files (scans, photos, PDFs, Excel) that you attached to a specific "Advance Report" document. One document — as many files as you like. The catalog itself does not make postings and does not generate tax reporting: it only keeps electronic copies of source documents next to the document so that they are not lost.
2. Where to find it
The usual path is through the advance report itself, not through the catalog list:
- Section "Bank and cash desk" → "Advance reports" (or "Purchases" → "Advance reports," depending on the interface setting).
- Open the required document.
- On the top command panel, click "Attached files" (the paperclip icon 📎).
- In the window that opens — "Add" → "File from disk" or "Scan".
A direct list of all files (rarely needed, usually by the administrator) is opened via a navigation link. Copy it, then in 1C: "Tools" → "Go to navigation link" (or Ctrl+Shift+F11), paste it and click "Go":
e1cib/list/Справочник.АвансовыйОтчетПрисоединенныеФайлы
2a. How to find out your release
"Help" → "About" (or the ℹ️ icon in the upper right corner). In the window you will see two lines: the platform version (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)." The instructions are correct for the specified release; on others the order of buttons may differ slightly.
3. How to fill in
You usually do not create a separate file card manually — it is born on its own the moment you attach a file. But the fields of this card are worth understanding.
| Field | What it is for and what happens on error |
|---|---|
| Name (MANDATORY) | The file name without extension. Filled in from the name of the source file, but it is worth renaming it in a human-readable way: "Kaspi Receipt 05/12," not "IMG_9043." If you leave an unclear name — later during an audit you will open each file at random. |
| Owner (MANDATORY, filled in automatically) | A reference to that very "Advance Report" from which you clicked the paperclip. It is not touched manually. If the file ends up bound to the wrong document — it will "disappear" from the required report and surface in someone else's. |
| Author | The user who attached the file. Set automatically by login. Needed to understand who uploaded the scan. |
| Creation / modification date | Technical dates. They change on their own. They show when the file appeared and was edited. |
| Extension / Size | jpg, pdf, xlsx and the volume in KB. Filled in automatically. Watch the size: a 40 MB scan without compression will bloat the database — it is better to save it in PDF or reduce the resolution. |
| Description | A free comment: "original with Asel, scan — copy." Helps with the inventory of source documents. |
| Signed with digital signature / Encrypted | Checkboxes. If you signed the file with an electronic signature directly in 1C, it can no longer be edited — you can only remove the signature. This is how the immutability of the document is fixed. |
| Storage | Where the file physically lies — inside the information base or in a volume on the disk (see FAQ). Chosen by the administrator once during setup, an ordinary accountant does not need to touch it. |
Step-by-step procedure:
- From the advance report, click "Attached files".
- "Add" → "File from disk" (or "Scan", if a scanner is connected, or "Take a photo" on a tablet).
- Select the file, wait for it to load.
- Rename the Name clearly, and if desired, enter a Description.
- Close the window. The file is already saved — you do not need to "post" it separately.
4. A worked example with figures
The accountable person Asel was given 50,000 ₸ from the cash desk for office supplies. She bought paper and cartridges for 44,080 ₸ with 16% VAT and brought a fiscal receipt and an invoice.
You create an "Advance Report." Amount without VAT: 44,080 ⁄ 1.16 = 38,000 ₸, VAT: 6,080 ₸. These amounts are posted by the advance report itself (not the file catalog):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1330 "Goods" | 1250 "Short-term receivables from employees" | 38,000 | Office supplies received without VAT |
| 1420 "VAT recoverable" | 1250 "Short-term receivables from employees" | 6,080 | 16% VAT credited |
The advance balance of 50,000 − 44,080 = 5,920 ₸ Asel returns to the cash desk.
Now, from the receipt and the invoice, you make two scans, from the report you click "Attached files" → "Add", and upload Чек_канцтовары.pdf and Накладная_канцтовары.pdf. The program creates two items of the catalog "AdvanceReportAttachedFiles", both with Owner = this advance report. A year later during an audit you open the document, click the paperclip, and show the inspector both files without digging through the archive. These files do not create postings — they are merely electronic copies of source documents.
5. What you can do with a file ("types of operation")
The catalog is not a document; it has no "types of operation" and no business transactions. But a set of actions is available with an attached file:
- Open / View — opens the file in the associated program (PDF, image, Excel).
- Edit → Finish editing — the file is locked "for editing" by you, so that another user does not change it at the same time; after saving, the version is updated.
- Save as — export a copy of the file to disk.
- Sign with digital signature — fix the immutability (after signing, editing is prohibited).
- Encrypt / Decrypt — for confidential documents.
- Keep versions — maintain a history of file edits with the ability to return to a previous one.
- Mark for deletion — the file is removed by the standard deletion of marked objects.
6. What is generated when saving
The catalog has no separate "posting." When adding a file, the following happens:
- A catalog item "AdvanceReportAttachedFiles" is created with a reference to the owner document.
- The file body itself is placed either in the information base or in a file storage volume on the disk (per setting).
- If versioning is enabled — a file version record is created.
This object does not create postings, movements in accounting registers, ESF, or SNT. Electronic invoices (IS ESF) and accompanying waybills (SNT) are generated from sales/receipt documents, not from an advance report and certainly not from its files. Here you put only scans.
7. Printed forms
The catalog has no printed form of its own — the file itself is printed. From the attached files window the following are available:
- Open and print the file using the associated program (PDF/image).
- Printing the advance report is done from the owner document: the "Advance report (RK form)" and "Register of attached documents" forms.
8. Common mistakes
"The file is busy for editing by user …" Someone (possibly you yourself on another computer) opened the file for editing and did not close it. Open the file and click "Finish editing" or "Cancel editing"; if it is locked by another user — ask them to finish editing.
"The file size exceeds the allowed limit" The limit on the size of the attached file was triggered. Compress the scan (save it in PDF, reduce the resolution to 200–300 dpi) or ask the administrator to increase the limit in the file handling settings.
"File storage volume not specified" Storage is set to "in volumes on disk," but the volume itself has not been created. The administrator, in the section "Administration" → "File handling settings", must create the volume and specify the path.
"A signed file cannot be changed" The file is signed with a digital signature — editing is prohibited by definition. First remove the signature, make the changes, and if necessary sign it again.
The file was attached, but it is not visible in the report. Most likely it is bound to another document. Check exactly which advance report you clicked the paperclip from; if necessary, delete the file and attach it again from the correct document.
9. FAQ
Can this catalog be opened as a regular list?
Yes, via the link e1cib/list/Справочник.АвансовыйОтчетПрисоединенныеФайлы, but in practice this is not needed — work through the "Attached files" button in the advance report itself.
Are files stored inside the base or on disk? It depends on the setting. By default — inside the information base, which bloats its size. For large volumes of scans, the administrator switches storage to volumes on disk (Administration → File handling settings).
How many files can be attached to one advance report? As many as you need — receipts, invoices, boarding passes, bills. The only limit is on the size of a single file and on the total storage volume.
Will the file be deleted if the advance report is deleted? The file is a subordinate item. When the owner document is deleted via the standard deletion of marked objects, its attached files are deleted too.
Does the scan affect the postings and the VAT credit? No. The postings (Dr 1330, Dr 1420 "VAT recoverable," etc.) and the 16% VAT credit are generated by the advance report itself. The file is only an electronic copy of the source document for storage and audits.
Can a receipt scan be signed with a digital signature directly in 1C? Yes, with the "Sign with digital signature" action. After signing, the file becomes immutable — a guarantee that the scan was not edited.
How do I find out which document a specific file is bound to? Open the file card (from the catalog list) — the "Owner" field will contain a reference to the specific advance report.
Can a file be moved from one advance report to another? There is no standard "re-bind" button. It is easier to open the required document, attach the file again, and delete the extra one.
Is version history supported? Yes, if file versioning is enabled. Then each edit is saved as a separate version, and you can return to the previous one.
Can a receipt be scanned directly into 1C? Yes, the "Scan" button (or "Take a photo" on a mobile/tablet client) with a connected device creates a file without an intermediate save to disk.
10. Related documents
- On what basis it appears: the catalog is filled in from the "Advance Report" document (section "Bank and cash desk" / "Purchases") — the file is always subordinate to a specific report.
- What it is related to in accounting: the advance report, in turn, relies on the issuance of accountable amounts (cash expense order "Issuance to an accountable person," debit from a card) and on the receipt of inventory/services; for purchases with VAT — on the ESF and, when moving goods, on the SNT. But these electronic documents are generated from receipt/sales documents, not from the catalog of attached files.
- Similar service catalogs "…AttachedFiles" exist for almost every document (receipt, sale, payment order) and work the same way.
How to find out your release
"Help" → "About": there the version of the 1C:Enterprise platform and the configuration release are specified. This guide was compiled for "Accounting for Kazakhstan," edition 3.0, release 3.0.74.2. All rates and accounts are given according to the 2026 norms of Kazakhstan (VAT 16%, MCI 4,325 ₸, minimum wage 85,000 ₸).