Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The supplier brought a machine, along with an invoice, a waybill, and equipment passport. You entered the fixed asset in the database, but the papers are lying in a folder on the table. Six months later, the tax authority requests supporting documents for this fixed asset, and you remember that the waybill was moved somewhere. Familiar? To prevent this from happening again, the document scan needs to be attached directly to the fixed asset card. The service directory "FixedAssetsAttachedFiles" is responsible for such storage. You almost never open it directly — you work with it through the "Attached Files" button in the fixed asset card. However, understanding how it works is useful: it determines whether you will find the document in two years or not.
1. Purpose
The directory stores files (scans, photos, PDFs, contracts, equipment passports) linked to a specific object of the "Fixed Assets" directory. Each entry is one file with its version history, author, and, if necessary, electronic signature. The owner of the entry is always the element of the "Fixed Assets" directory.
2. Where to find
This directory does not have a direct menu item — it is a service directory. The standard path is:
Directories → Fixed Assets and Intangible Assets → Fixed Assets → open the required fixed asset card → in the navigation panel or by clicking the "More" button, select "Attached Files".
A list of files for this fixed asset will open. Here you can add, view, and sign documents.
To open the entire list of directory entries directly (for example, for administration), enter the link in the command field ("Functions for technical specialist" or navigation line):
e1cib/list/Directory.FixedAssetsAttachedFiles
Copy it and paste it via Service → "Go to navigation link" (or Alt+F1). The list will open generally, without linking to a specific fixed asset.
2a. How to know your release
Click "Help" → "About the program" (the question mark icon in the upper right corner). In the opened window, you will see two lines: platform version (for example, 8.3.24) and configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". It is the second line that determines whether your interface matches this instruction.
3. How to fill
There is no separate "document form" here — you work with the file. The order is as follows:
- In the list of attached files for the fixed asset, click "Add" and choose a method: "Add from file on disk", "From scanner", or "From clipboard".
- Specify the path to the file. The program will automatically pull the name and extension.
Key fields of the file card:
| Field | Purpose / what happens in case of error |
|---|---|
| Name (mandatory) | The name of the file without the extension. You will search for the document by this. If you name it "Scan1" — in a year you won't understand what is inside. Write meaningfully: "Invoice 245 from 12.01.2026". |
| Extension | Automatically set (pdf, jpg, docx). Do not change it manually — otherwise, the file will not open with the required program. |
| File owner (mandatory, filled automatically) | A link to the element of the "Fixed Assets" directory. If you add a file from the fixed asset card, the field will be filled automatically. If you make a mistake with the owner — the file will "move" to someone else's fixed asset, and you won't find it. |
| Author | Who uploaded the file. Automatically set to the current user. Needed for control: who attached what. |
| Creation date / Modification date | Service dates. Filled automatically, no need to edit. |
| Size | Shows the volume. Important for files stored in the database: heavy scans inflate the database — see "Storage". |
| Storage (in the database / in the volume) | Determines where the file is physically located: inside the information database or in a volume on disk/server. Small files can be kept in the database; large ones are better moved to volumes, otherwise, the database will bloat and slow down. |
| Comment / Description | Free text: what this document is, for which period. Not mandatory, but saves time when searching. |
| Signed by EP | Indicates that the file is signed with an electronic signature. Set not manually, but through the "Sign" command. |
| Encrypted | Indicates encryption. An encrypted file cannot be opened without a certificate. If you forget which certificate was used for encryption, you will lose access. |
| Editing by | Who "occupied" the file for editing. While another user is set, you cannot change the file — first, they must "Release" it. |
After adding, click "Save and close". The file will appear in the list of fixed assets.
4. Analyzed example
You accepted a lathe into accounting. Document "Receipt of Fixed Asset" No. 512 dated 14.01.2026 for the amount of 1,160,000 ₸, including VAT 16% — 160,000 ₸ (cost without VAT 1,000,000 ₸). The supplier sent a paper waybill and an electronic invoice (ESF). You scan the waybill and attach it to the fixed asset card "Lathe TV-16".
Steps:
- Directories → Fixed Assets and Intangible Assets → Fixed Assets → "Lathe TV-16".
- Button "Attached Files" → "Add" → "From file on disk".
- Select
Waybill_512.pdf. Change the name to "Waybill 512 from 14.01.2026". - The owner was filled automatically — "Lathe TV-16". Save it.
It is important to understand: the directory of attached files does not generate accounting entries. The entries are created by the receipt document of the fixed asset to which the waybill relates. In our figures, the document "Receipt of Fixed Asset" gives:
| Debit | Credit | Amount, ₸ | Content |
|---|---|---|---|
| 2413 (Machines and Equipment) | 3310 | 1,000,000 | Cost of the machine without VAT |
| 1420 (VAT to be reimbursed) | 3310 | 160,000 | VAT 16% on the invoice |
Payment to the supplier: Debit 3310 Credit 1030 — 1,160,000 ₸.
The attached scan is simply "tied" to this fixed asset and stored next to it. When the inspector opens the machine card, they will see both the entries and the original waybill with one click.
5. Types of operations
There are no classic "types of operations" like in documents for files. Instead, there are actions on the file:
- Add (from disk, from scanner, from clipboard);
- Open / View — in an external program;
- Edit → Release — file locking during editing and unlocking;
- Save as — export a copy to disk;
- Create new version — when re-uploading the modified file;
- Sign EP / Check signature;
- Encrypt / Decrypt;
- Send (by email as an attachment);
- Mark for deletion.
6. What is formed when working
- Accounting entries — are not formed. This is a file storage, not an accounting document. VAT, ESF, and accompanying invoices are not created — they are generated by the documents of receipt/sale of fixed assets.
- File storage — binary data is recorded either in the information database or in the storage volume (information register "Storage Volumes of Files").
- File versions — when re-uploading the modified file, a new version is created, the old one remains in history (you can roll back).
- Data of electronic signature — when signing, an electronic signature and information about the certificate are attached to the entry.
- Full-text index — the content of text files and PDFs is included in full-text search if it is enabled.
7. Printed forms
The directory does not have its own printed forms — the file itself is printed through a related application (PDF viewer, Word, etc.). From the card, service commands "Open", "Save as", and "Print" are available (sends the file to an external program). Printed forms (act OS-1, inventory card OS-6) do not relate to this directory, but to documents and the fixed asset card itself.
8. Common errors
"File is occupied for editing by user ..." Someone (or you yourself in another session) clicked "Edit" and did not release the file. Solution: ask this user to perform "Edit → Release", or the administrator forcibly removes the lock.
"Failed to decrypt the file. Private key of the certificate not found." The file is encrypted with a certificate that is not on your computer. Only the owner of the corresponding private key can decrypt it. Hence the rule: do not encrypt documents if you are not sure that the key is saved.
"File size exceeds the maximum allowed size." There is a limit on size in the settings ("Administration → File Handling Settings"). Reduce the size of the scan (compress PDF) or increase the limit in the settings.
"Invalid file extension." The file type is prohibited by the list in the file handling settings (for example, exe). Add the required extension to the allowed list or save the document in an acceptable format.
The file is attached to the wrong fixed asset. You added the file from the general list and manually specified the wrong owner. Open the file, correct the "File owner" field to the correct fixed asset.
9. FAQ
How to attach a document scan to a fixed asset? Open the fixed asset card (Directories → Fixed Assets and Intangible Assets → Fixed Assets), click "Attached Files", then "Add" and select the file from the disk or scanner.
Does this directory create entries or ESF? No. This is a file storage. Entries and electronic invoices (ESF), accompanying invoices are generated by the documents of receipt and sale of fixed assets, not by attached files.
Where are the attached files physically stored? Either inside the information database or in storage volumes on disk/server. The method is set in "Administration → File Handling Settings". Large files are better kept in volumes to avoid bloating the database.
Can I edit the file directly from 1C? Yes. Click "Edit" — the file will open in an external program and "will be occupied" by you. After making changes, return to 1C and click "Finish editing" — a new version will be created.
How to view the previous version of the file? In the file card, open the list of versions, select the required one, and click "Make active" or simply open it for viewing. Old versions are not automatically deleted.
How to sign a document with an electronic signature? Select the file, click "Sign EP", choose the certificate. The entry will have the "Signed EP" indicator. You can check the signature using the "Check electronic signature" command.
The file is occupied and cannot be opened for editing — what to do? It means it is "occupied" by another user. Let them perform "Release", or the administrator will remove the lock through the file list.
How to delete an unnecessary attached file? Mark the entry for deletion, then the administrator performs "Delete marked objects". It is better not to delete the file directly and irreversibly — first mark it, then control the links.
Is there a limit on the size and type of uploaded files? Yes. The size limit and the list of allowed extensions are set in "Administration → File Handling Settings". If exceeded, 1C will issue a message and will not upload the file.
Will the content of the file be included in the search? Yes, if full-text search is enabled. The text from documents and PDFs is indexed, and the file can be found by words within it.
10. Related objects
- Owner of records — directory "Fixed Assets". Attached files exist only in conjunction with a specific fixed asset.
- Basis for the file — documents "Receipt of Fixed Asset", "Acceptance of Fixed Asset", "Modernization of Fixed Asset": you scan their primary documents (waybills, acts, ESF).
- Similar mechanisms — "attached files" are present in most configuration objects (counterparties, contracts, documents). They are structured the same way, only the owner differs.
- Settings — section "Administration → File Handling Settings" (volumes, limits, extensions) and "Settings for EP and encryption".
How to know your release
"Help" → "About the program" — there you will find the platform version (8.3.x) and configuration release. If you do not have 3.0.74.2, some button inscriptions may differ, but the logic of working with attached files remains.
The manual was prepared