Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4).
You've opened the same document journal through the menu for the third time today — section, subsection, another click. Your fingers are tired, and there are hundreds more such openings before the month ends. Or a new employee complains: "My neighbor's F-key instantly pulls up the order list, but mine doesn't." This is exactly where you go to the "Hotkeys" reference — to assign your own key combinations to the commands you need and stop clicking through the same route with the mouse.
Let's agree on the main point right away, so you don't go looking for something that isn't there. "Hotkeys" is a service reference of interface settings. It stores "command → key combination" correspondences. It is not involved in accounting: it isn't posted, generates no journal entries, doesn't issue e-invoices (ESF) or waybills (SNT), doesn't move registers, and doesn't affect VAT or personal income tax (IIT). So further on you won't see accounts 1210/6010 or a 16% rate — they simply don't relate to this object.
1. Purpose
The reference stores user-defined hotkey assignments: which combination triggers which command or form. The goal is simple — speed up daily work and eliminate extra clicks. This is a convenience setting, not an accounting document.
2. Where to find it
This is a service reference, so it's usually not listed in the regular sections ("Sales," "Purchases," "Finance"). The most reliable way to open it is directly via a navigation link.
Via the 1C navigation link (the fastest way):
- Menu "Tools" (or "More" → depending on the mode) → "Go to navigation link…".
- Insert the line:
e1cib/list/Справочник.ГорячиеКлавиши - Click "Go" — the list of reference items will open.
Via interface settings: in some configurations, hotkey assignment is moved to "Main menu" (≡ icon in the top left) → "Settings" → "Hotkey settings" — but this is a visual form on top of the same reference. If there's no such menu item, use the navigation link above.
The exact location of the item in the main menu is the only thing that depends on the specific platform build and run mode (regular/taxi); the navigation link always works, so keep it handy.
2a. How to check your release
Menu "Help" → "About". In the window that opens you'll see:
- the platform version (e.g., 8.3.24.xxxx) — top line;
- the configuration release — "Trade Management for Kazakhstan, edition 3.4 (3.4.5.21)".
If your release differs from 3.4.5.21, the command names in the hotkeys list may not match exactly — but the setup logic is the same.
3. How to fill it in
Adding an item — the "Create" button (Ins) in the reference list. Let's go through the fields.
| Field | Required | Why it's needed and what happens on error |
|---|---|---|
| Name | Yes | A clear name for the setting ("Open customer orders"). If left blank — 1C won't let you save the item. If named vaguely ("HK1") — a month later you won't remember what it was. |
| Command / Action | Yes | What should actually happen on keypress: open a form, a list, call a processing. If no command is selected — the key will be "empty" and do nothing. |
| Key combination | Yes | The combination itself (e.g., Ctrl+Shift+Z). Set in the input field: you place the cursor and physically press the desired keys, rather than typing letters. If you choose a combination already taken by a system command (Ctrl+C, Ctrl+V, F1), your assignment either won't work or will override the standard one — use free combinations with Ctrl+Alt or Ctrl+Shift. |
| User / Scope | Depends on build | Determines who the setting applies to: only you or everyone. If mistakenly made common, you'll change key behavior for colleagues. By default, leave it as "for current user." |
| Comment | No | A note on "why I set this up." Helps when resolving key conflicts. |
Step-by-step procedure:
- Open the reference list (navigation link above).
- "Create" → enter the Name.
- Select the Command/Action.
- Place the cursor in the Key combination field and press the desired combination on the keyboard.
- Check that the combination isn't already taken (see "Common errors" section).
- "Save and close".
- Verify: press the assigned combination — the selected command should execute.
4. Worked example
You open the "Sales of goods and services" list dozens of times a day. You want to assign it to Ctrl+Alt+R.
- Navigation link →
e1cib/list/Справочник.ГорячиеКлавиши→ "Create". - Name:
Open sales. - Command: "Open list — Sales of goods and services".
- Key combination: place the cursor in the field, press
Ctrl+Alt+R— the field showsCtrl+Alt+R. - Scope: "Current user".
- "Save and close".
Check: from any form press Ctrl+Alt+R — the sales list opens. Savings — 3 mouse clicks each time you open it.
Why there are no journal entries or figures here. This is an interface setting. Saving the item involves no amounts, accounts, or taxes: no revenue 6010, no cost of sales 7010, no 16% VAT. If you need an accounting example with debits/credits — that comes from sales/receipt documents, not this reference.
5. Operation types
The reference has no "operation types" in the accounting sense. In practice it's used in two modes:
- Assign a new key — create a "command → combination" item.
- Redefine/disable — change an existing assignment or remove it if the combination gets in the way.
Each user has a separate set; for shared settings — one for everyone (if the build supports it).
6. What's generated when saving
Honestly and to the point:
- No journal entries. The reference isn't posted, Kazakhstan accounts (1210, 1030, 1330, 3310, 3130, 6010, 7010) aren't affected.
- No electronic documents. No ESF (through the ESF Information System) and no SNT — these documents are generated by sales/transfer, not by a hotkey setting.
- No accounting register movements. "Save and close" only creates/updates the reference item itself in the database. The setting takes effect for the interface; sometimes you need to reopen the form or restart the program for the key to "kick in."
7. Printed forms
This service reference has no specialized printed forms (invoice, waybill, act). The standard option available for any list is:
- "Output list" (menu "More" → "Output list") — export the list of assigned hotkeys to a spreadsheet document or Excel, e.g., to hand out a reference sheet to employees.
There will be no printed forms for ESF, SNT, TORG-12 waybill, etc., here — there's nowhere for them to come from.
8. Common errors
"Key combination already in use."
Cause: you assigned a combination already taken by a system or another user command. Solution: choose a free combination — combinations with Ctrl+Alt+<letter> are most practical. Don't redefine the basic Ctrl+C/V/X/Z, F1, Del.
"Field 'Command' not filled in" / "Name not filled in." Cause: you didn't select an action or enter a name. 1C won't let you save. Solution: fill in both required fields.
The key is pressed but nothing happens. Causes: the command isn't available from all forms; a form opened earlier didn't "pick up" the setting; insufficient rights to the object. Solution: restart the program, check that your role has access to the list being called.
"The setting doesn't work for a colleague." Cause: the item was created with "Current user" scope. This is normal — hotkeys are personal. Solution: if needed for everyone, set a shared scope (if the build allows it) or set it up for each user.
After updating the release, the key stopped working. Cause: the command was renamed/moved in the new configuration version. Solution: recreate the assignment, selecting the current command from the list.
9. FAQ
1. Is "Hotkeys" a document that needs to be posted? No. It's a service reference of settings. It isn't posted and generates no movements.
2. Will journal entries or ESF appear when saving an item? No. Neither entries in Kazakhstan accounts, nor ESF, nor SNT. Accounting documents have nothing to do with this object.
3. Does the reference affect the calculation of VAT (16%), IIT, mandatory pension contributions, or amounts in documents? No, not at all. This is an interface setting; it has nothing to do with taxes or amounts.
4. How do I quickly open the reference itself?
Menu "Tools" → "Go to navigation link" → insert e1cib/list/Справочник.ГорячиеКлавиши.
5. Will other users see my hotkeys? By default, the setting is personal (scope "Current user"). It becomes shared only if you explicitly set a shared scope.
6. Can I reassign standard keys, e.g., F9?
Technically yes, but not recommended: you'll lose familiar behavior. Use free combinations with Ctrl+Alt/Ctrl+Shift.
7. The key is set but doesn't work — what should I do? Check that the command is available in the current form, restart the program, and make sure your role has rights to the object being called.
8. How do I export the list of assigned keys as a handout for employees? In the reference list: "More" → "Output list" → save as a spreadsheet document or Excel.
9. After updating the configuration, the key stopped working — why? The command may have been renamed in the new release. Recreate the assignment, selecting the current command.
10. How do I find out which release this instruction applies to? "Help" → "About": it shows the platform and configuration release (here — 3.4.5.21).
10. Related objects
The reference is standalone: it is not entered based on accounting documents, and nothing in accounting is created based on it. Logically, it sits alongside other interface settings:
- User settings — general personal interface parameters;
- The "Hotkey settings" form in the main menu — a visual layer on top of the same reference;
- Roles and access rights — determine which commands a user can even call via an assigned key.
How to check your release
Menu "Help" → "About" — it shows the platform version and configuration release. This guide was written for "Trade Management for Kazakhstan" 3.4.5.21 (edition 3.4). On adjacent releases, the command names in the list may differ slightly, but the setup procedure doesn't change.
Prepared for release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4).