Verified on release 3.4.5.21 of “Trade Management for Kazakhstan” (edition 3.4).
You close the month, open the trial balance and see that revenue from the sale of goods was posted not to the expected account 6010, while part of the cost remained in account 1330. Or the accountant reports: “Sales are being posted, but income is reflected incorrectly in statutory accounting.” The reason may lie in the financial accounting settings, income and expense items, posting accounts, or the details of the transaction itself. Let us examine how to check these settings and reconcile them with the organization’s chart of accounts.
1. Purpose
Financial accounting groups for income and expenses are used to classify income and expenses and subsequently reflect them in financial and statutory accounting. The specific set of fields, availability of groups, and location of account settings depend on the functionality enabled in the infobase and the configuration version in use. For standard sales transactions, the organization’s chart of accounts may use account 6010 for sales income, 7010 for cost of sales, 1330 for goods, and 3130 for VAT payable.
2. Where to Find It
In release 3.4.5.21, the location of commands depends on the enabled functional options and the user’s permissions. Start with the “Master Data and Administration” and “Financial Result and Controlling” sections:
- in the section settings, check whether the required financial accounting option is enabled;
- in the financial result section, find the income and expense items and open their cards;
- in the item card, check the financial accounting fields and the available posting setup commands;
- if the command is not displayed, use the built-in 1C command search and check the user’s permissions.
No direct navigation link to the object is provided: its address is generated from the object’s actual metadata name and may differ depending on the composition of the infobase. Open the available settings through the configuration interface or the built-in command search.
2a. How to Find Your Release
Click “Help” → “About”, or open the program information using the information icon. The window shows the platform version and configuration version. For this guide, the reference is the line “Trade Management for Kazakhstan,” edition 3.4, release 3.4.5.21. In another release, command names, the set of fields, and the location of settings may differ.
3. How to Complete the Settings
First, determine which items and accounts should be used in accordance with the organization’s accounting policy and chart of accounts. Then match them to the financial accounting settings available in the infobase. Do not copy account numbers from the example mechanically: the same business transaction may require different analytics.
| Setting | What to Check | Risk of Error |
|---|---|---|
| Group or category name | The name must clearly describe the transaction: “Sale of Goods,” “Cost of Goods,” “Other Income.” | With similar names, the user may select a setting with a different posting method. |
| Income or expense type | Check the purpose of the item and its use in documents. | Incorrect classification distorts financial result analytics. |
| Income account | In the example, account 6010 is used for standard sales income. | Income may be posted to another account or may not be reflected as expected. |
| Expense or cost account | In the example, account 7010 is used for the standard cost of sales. | The cost will not be included in the expected line of the statement of financial performance. |
| Settlement and inventory accounts | Accounts 1210 and 1330 are used in the sales example; the actual accounts depend on the transaction and the chart of accounts. | The customer’s receivable or the write-off of goods will be reflected under the wrong analytics. |
| VAT | Check the VAT rate in the document and the account used to record the assessed tax. The example uses a rate of 16 % and account 3130. | An incorrect rate or account will result in an incorrect tax amount and accounting discrepancies. |
| Analytics | Check the organization, department, business area, item, and other available dimensions. | The total amount may be correct, but management reports will not provide the required level of detail. |
Accounts may be specified in posting settings, item cards, financial accounting parameters, or other configuration setting registers. Use the forms available in release 3.4.5.21 with the relevant functionality enabled and under your user permissions.
Procedure:
- Check the financial accounting settings in the “Master Data and Administration” section.
- Open the income and expense items used in sales documents.
- Check the available classification and posting fields for each item.
- Reconcile the accounts with the organization’s accounting policy and chart of accounts.
- Create one test sale and check the posting result in standard reports.
- After successful verification, apply the setting to actual transactions and perform the period-end closing.
4. Worked Example with Accounting Entries
The organization sells a batch of goods to Astana-Trade LLP. Source data:
- sales price including VAT — 1 160 000 ₸;
- VAT rate in the RK in 2026 — 16 %;
- VAT: 1 160 000 × 16 / 116 = 160 000 ₸;
- sales value excluding VAT — 1 000 000 ₸;
- cost of goods sold — 700 000 ₸.
The following accounts are used for this training example: 6010 — income from the sale of products and provision of services, 7010 — cost of products sold and services provided, 3130 — VAT payable, 1330 — goods, 1210 — short-term trade receivables, 1030 — cash in current bank accounts.
With the posting settings configured correctly, the sale may be represented by the following accounting entries:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 1 000 000 | Sales income excluding VAT |
| 1210 | 3130 | 160 000 | VAT on sales at the rate of 16 % |
| 7010 | 1330 | 700 000 | Write-off of the cost of goods |
After payment is received from the customer:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1030 | 1210 | 1 160 000 | Receipt of funds in the current bank account |
Result: the gross profit in the example is 1 000 000 − 700 000 = 300 000 ₸. VAT assessed on the sale is 160 000 ₸. This is the amount of tax assessed on the specific sale, not the final amount of VAT payable for the tax period: the final liabilities also depend on the taxpayer’s other transactions.
5. Transaction Types (How Groups Are Used)
Income and expense classification settings are not used independently but when business transactions are recorded. Depending on the infobase functionality, they may be involved in the following scenarios:
- sale of goods — recognition of income, VAT, and the customer’s receivable;
- sale of services and work — recognition of income and applicable analytics;
- cost of sales — write-off of the cost of inventories sold;
- selling expenses — classification of costs related to sales;
- administrative expenses — classification of general and administrative costs;
- other income and expenses — recording transactions that do not relate to core sales.
The account number for each category is determined by the chart of accounts and the substance of the transaction. Therefore, accounts 6010, 7010, 7110, 7210, 6280, 6290, and 7470 should be regarded as reference points for matching, not as universal settings for all organizations.
6. What Is Generated upon Posting
A classifier item or posting setting does not itself document a business transaction. Movements are created by the document, and their composition depends on the enabled accounting types and the point at which the transaction is reflected in statutory accounting.
- Accounting movements are generated by sales, write-off, receipt, and other documents according to their transaction type.
- Accounting entries may be generated directly when the document is recorded or through the statutory accounting posting procedure provided by the configuration.
- Electronic invoices and AWGs are prepared, where applicable, using separate electronic document workflow documents and procedures. Configuring an income or expense item does not itself create these documents.
For control purposes, use statutory accounting reports and the detailed movements of the specific document. This makes it possible to distinguish an account error from an error in the VAT rate, analytics, or transaction type.
7. Print Forms
Income and expense classification settings generally do not have a separate print form. The result of their application is checked using documents and standard reports:
- trial balance;
- trial balance by account;
- account card;
- account analysis;
- sales, cost, and financial result reports available in the infobase being used.
If you need to check a specific sale, start with the document details and then reconcile the amounts with the turnovers in accounts 1210, 6010, 3130, 7010, and 1330.
8. Common Errors
No posting account was found for the transaction. Check the income or expense item, the document’s transaction type, the organization, and the available posting settings. The program message may vary depending on where the error occurs.
The item is selected incorrectly or has not been completed. The document may be assigned to another financial result category. Match the item to the economic substance of the transaction and check the analytics.
Income and expense are classified identically. This distorts financial result reports. Separate the income and expense items and assign the relevant accounts from the chart of accounts to them.
The document still contains the rate that applied before 2026. For taxable turnover subject to the standard rate in 2026, use 16 %. With a price of 1 160 000 ₸ including VAT, the tax amount is 160 000 ₸ and the value excluding VAT is 1 000 000 ₸.
VAT is expected to be specified directly in the group. Check the tax rate and posting procedure primarily in the business document and related tax settings. For the group setting, use only the fields displayed in its card in release 3.4.5.21.
Duplicate items or groups have been created. Similar names make selection difficult and may result in identical transactions being posted differently. Before marking a duplicate for deletion, replace references to it in documents and catalogs with the item being used.
9. FAQ
Why was revenue not posted to account 6010?
Check the document’s transaction type, the selected income item, the organization, and the posting setting. Then open the document movements and determine which account was actually used. Merely having an item named “Sale of Goods” is not sufficient: its fields and the applicable accounting setting are important.
Why did the cost remain in account 1330?
Make sure that the goods were actually sold, the document was posted, and statutory accounting posting was completed. Check whether an inventory cost exists, the valuation method used, and the document movements. If income was recognized but there is no Dr 7010 Cr 1330 entry, the cause is not necessarily related to the expense item.
Where should the 16 % VAT rate be set?
The rate is checked in the sales details and related tax settings. For the example with a price of 1 160 000 ₸ including 16 % VAT, the tax is 160 000 ₸. For transactions in 2026 that are taxable at the standard rate, apply 16 % instead of the rate that was in effect before 2026.
Can the setting be opened using a direct navigation link?
Use the interface commands and the built-in 1C search. The navigation link depends on the object’s actual metadata name, the composition of the infobase, and the commands available to the user, so this guide does not provide a universal path to the object.
How can a new setting be tested safely?
Post one test transaction in a period available for testing, review the document movements, and generate a trial balance for the accounts involved. After checking the income, VAT, and cost amounts, apply the setting to the remaining transactions.
10. Related Documents
Basis for the setting: the organization’s accounting policy and chart of accounts, as well as the economic substance of the specific transaction.
What to check alongside the setting:
- income and expense items — their purpose, classification, and analytics;
- sales documents — the transaction type, organization, warehouse, item, VAT rate, and settlement accounts;
- inventory accounting — the availability of cost data and the correct write-off of goods;
- statutory accounting posting — whether the entry-generation stage provided by the configuration has been completed;
- standard accounting reports — turnovers and balances for the accounts used in the transaction.
How to find your release: open “Help” → “About” and find the line containing the configuration name and version.
This guide was prepared for “1C:Trade Management for Kazakhstan,” edition 3.4, release 3.4.5.21. Applicable RK values for 2026: VAT — 16 %, MCI — 4 325 ₸, minimum wage — 85 000 ₸.