Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You have created a new database, made a sale — but the wrong BIN is displayed in the electronic invoice (ESF), the stamp is empty, and the tax system in the invoice is incorrectly defined. Or the accountant has left, you opened an invoice, and the old director's name is at the bottom. Almost always, the root cause is the organization card filled out in haste. "Organizations" is not "just another directory," but the foundation. What you specify here affects how the program calculates VAT, which accounts it takes in entries, what it prints in documents, and what goes to the ESF information system. Let's break down the card by fields — so you can set it up once and forget about it.
1. Purpose
The "Organizations" directory stores information about your own legal entities and sole proprietors for which you maintain accounting in this database. From here, BIN/IIN, bank account, tax system, VAT payer status, and responsible persons are pulled into all documents. The object itself does not create entries — but it determines how all other documents will create them.
2. Where to find
- Section "Main" → "Organizations" (or "Settings" → "Organizations").
- If there is only one organization in the database, the card opens immediately; if there are several — a list opens where you can add a new one with the "Create" button.
- Direct navigation link 1C:
e1cib/list/Document.Organizations. Copy it and open it through "Service" → "Go to navigation link" (or Ctrl+F11 in the web client).
2a. How to find out your release
"Help" → "About the program" (or the "i" icon in the upper right corner). In the opened window, you can see two lines: the version of the platform (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". Focus specifically on the configuration release: the paths in the menu and the composition of fields change from version to version.
3. How to fill out
We will discuss the fields in the order in which they should logically be filled out.
| Field | Purpose and what happens in case of error |
|---|---|
| Legal / Individual entity (MANDATORY) | Switch at the top of the card. Determines the set of attributes: for LLP/AO — BIN and KOPF, for sole proprietors — IIN and certificate data. If you make a mistake — the program will ask for the wrong fields, and the wrong type of counterparty will go to the ESF. |
| Short name (MANDATORY) | This name appears in the header of all documents and in selections. Write it as you want to see it in lists: "LLP Astana-Trade". |
| Full name (MANDATORY) | Goes into printed forms of contracts, invoices, acts. Must match the statutory documents letter for letter. |
| Name in the program | Service name to distinguish organizations in the interface. Does not affect printing. |
| BIN / IIN (MANDATORY) | 12 digits. Goes into every ESF and STN. Incorrect BIN — the ESF will not be accepted in the ESF information system, the counterparty will not credit VAT. Check against the state registration certificate. |
| Prefix (MANDATORY if there are multiple organizations) | Letters at the beginning of document numbers (for example, "AT"). Without a prefix, document numbers will overlap among multiple organizations. |
| Registration with the tax authority | Code and name of the State Revenue Department (SRD) where you are registered. It is included in reports and electronic documents. |
| Tax system (MANDATORY) | General taxation regime (GTR) or special tax regime — simplified, patent, retail tax. This affects which taxes and at what rates are calculated: PIT, social tax 6%, SOC 5%, retail tax. An error here distorts the entire tax calculation. |
| VAT payer (checkbox + registration date) | If you are registered for VAT — check the box and specify the date, series, and number of the certificate. This enables VAT allocation at the rate of 16% in all sales and receipt documents. If you forget — the program will not allocate VAT, accounts 3130/1420 will not be used, and you will underpay tax. |
| Main bank account | Account details (IBAN, BIC, bank name). Printed on the invoice, included in payment orders. An empty account means the client will not be able to pay you. |
| Responsible persons | Director, chief accountant, cashier — with appointment dates. Their names are printed in the signatures of all documents. Maintain through history (the "History" button), rather than rewriting — otherwise, signatures in old documents will be incorrect. |
| Addresses and phones | Legal and actual address, phone. Included in contracts and printed forms. |
| Statistical codes | OKED (main type of activity), KOPF, KBe, KATO. Needed for statistical reporting forms and some declarations. |
| Logo, facsimile, stamp | Images for "nice" printed forms of invoices and acts. Not mandatory, but save manual signatures. |
| Accounting policy | A separate related setting (link in the card or section "Settings → Accounting policy"). Here, the inventory valuation method, default accounting accounts, and tax accounting parameters are specified. |
After filling out, click "Save and close".
4. Analyzed example
You are registering LLP "Astana-Trade", VAT payer since 01.01.2026, general taxation regime, wholesale trade.
Fill out the card:
- Type — Legal entity; BIN — 990140001234;
- Short name — "LLP Astana-Trade"; prefix — "AT";
- Tax system — GTR; checkbox "VAT payer" — checked, registration date 01.01.2026;
- Director — Akhmetov A.A. since 01.01.2026, chief accountant — Seitova G.M. since 01.01.2026;
- Main account — KZ..., AO "Kaspi Bank".
Now create a document "Sale of goods" for 116,000 ₸ (goods cost 70,000 ₸). Since the card has "VAT payer" checked, the program automatically breaks down the amount: base 100,000 ₸ + VAT 16% = 16,000 ₸. When processing the sale, the following entries are formed:
| Debit | Credit | Amount, ₸ | Content |
|---|---|---|---|
| 1210 | 6010 | 100,000 | Income from sales to the customer |
| 1210 | 3130 | 16,000 | VAT payable (16%) |
| 7010 | 1330 | 70,000 | Cost of goods written off |
If the "VAT payer" checkbox had been unchecked, there would be no line with account 3130, and the entire amount of 116,000 ₸ would have gone into income under 6010 — and you would have underpaid 16,000 ₸ VAT to the budget. That’s why one checkbox in the card is more important than it seems.
The same principle applies to salaries: the tax regime specified in the card includes the calculation of PIT (10% up to 8,500 MRP annual income, 15% above), OPE 10% (ceiling base 50 MZP = 4,250,000 ₸), OPEA 3.5%, VOSMS 2%, OSMS 3%, SOC 5%, social tax 6%, and the application of the basic deduction for PIT 30 MRP = 129,750 ₸ per month (with MRP 4,325 ₸ and MZP 85,000 ₸).
5. Types of operations
The "Organizations" directory has two key "types," set by the switch at the top of the card:
- Legal entity — LLP, AO, GU, etc. Main attributes: BIN, KOPF, state registration certificate.
- Individual entity (sole proprietor) — individual entrepreneur. Attributes: IIN, certificate/notification data on the start of activity.
Additionally, the card "branches" by tax system (GTR / STR) and by VAT payer status — these settings change the composition of calculated taxes and the method of VAT allocation.
6. What is formed when filling out
The "Organizations" card does not create entries and does not write to accounting registers. But its data become the source for everything else:
- In document entries default accounting accounts are substituted from the related accounting policy (1210, 1030, 1330, 3310, 3130, 6010, 7010).
- In ESF (ESF information system) go BIN, name, address, data from the VAT registration certificate.
- In STN (accompanying invoices for goods) — the same seller attributes.
- In regulated reporting (VAT declarations, PIT/OPE, social tax) — SRD code, BIN, tax system.
- In document numbering — organization prefix.
7. Printed forms
There is no separate "printed form of the organization card" — but its attributes are printed in all documents. The easiest way to check how they will appear is on:
- Invoice — here you can see the name, BIN, bank account, director, chief accountant, stamp, and facsimile.
- Invoice / ESF — BIN, name, address, VAT payer status.
- Invoice for inventory release (form Z-2) and act of completed works (form R-1) — signatures of responsible persons.
If something is printed incorrectly in these forms — correct the organization card, not the document.
8. Common errors
- "The field 'BIN' is filled in incorrectly" — less than 12 digits or includes letters. Check against the certificate, enter exactly 12 digits without spaces.
- In ESF, the VAT payer control does not pass — the "VAT payer" checkbox is unchecked or the registration date is not specified. Check the box, fill in the series, number, and date of the certificate.
- "The main bank account is not filled in" when creating a payment document — the default account is not selected in the card. Open "Bank accounts," create an account, and set it as the main one.
- In new documents, the old director is in the signature — responsible persons were overwritten "on top" without history. Open "Responsible persons" → "History," add a new line with the appointment date, rather than deleting the old one.
- Document numbers overlap between organizations — the prefix is not set. Fill in the "Prefix" field for each organization with different letters.
- Taxes on payroll are calculated incorrectly — the wrong tax regime is selected. Check the "Tax system" field; for GTR, social tax is 6%, for STR — its own rules.
9. FAQ
How to add a second organization to the database? In the section "Main → Organizations," click "Create." If the "Organizations" item leads directly to the card, it means the single organization mode is enabled — enable multi-organization accounting in "Settings → Functionality → Organizations."
Where to switch the organization from LLP to sole proprietor? Using the "Legal / Individual entity" switch at the top of the card. But if there are already documents for the organization, you cannot change the type — create a new card.
How to register an organization for VAT in the middle of the year? Open the card, check the "VAT payer" checkbox, and specify the registration date. From this date, VAT will start to be allocated at the rate of 16% in all documents; earlier documents are not recalculated.
Why is VAT in the invoice not 16%, but 12%? 12% is an outdated rate. In the 2026 releases, 16% is in effect. Update the configuration and check the document date: the rate is tied to the date and VAT settings, not entered manually.
Where is the organization's accounting policy stored? This is a separate related setting: the "Accounting policy" link in the card or the section "Settings → Accounting policy." There, the inventory valuation method and default accounting accounts are specified.
How to change the chief accountant so that old documents do not change? Through "Responsible persons → History": add a line with the appointment date of the new chief accountant. In documents before this date, the old surname will remain.
Can an organization be deleted? Only if there are no documents for it. Otherwise, mark it for deletion and run "Operations → Deletion of marked objects" — the program will check links and will not allow deletion if there are movements.
How to set up exchange with the ESF information system for the organization? In the card (or in "Settings → Electronic documents"), specify the EDI profile and digital signature certificate, the BIN must match the BIN in the certificate. After that, sales can be exported to the ESF information system directly from the document.
What to specify in the "Registration with the tax authority" field? The code and name of your SRD at the place of registration. This data goes into declarations and electronic documents; take it from the registration notification.
Why do organizations have the same document numbers in the list? Unique prefixes are not set. Assign each organization its own prefix in the card — numbering will become separate.
10. Related documents and objects
- Based on the organization card are configured: bank accounts, departments, warehouses, cash registers, expense articles, accounting policy — all of them refer to the organization.
- The organization is used by almost all documents: "Sale of goods and services," "Receipt of goods and services," "Payment order," "Incoming/outgoing cash order," "Payroll," "Regulated reports," ESF, and STN.
- Related directories: "Responsible ```