Document "ЭлектронныйДокументВС" (Documents.ЭлектронныйДокументВС)

1. Object identification

Purpose. The electronic document VW (virtual warehouse) is a specialized document of the Kazakhstan configuration for accounting of goods operations in the electronic invoice exchange system (IS ESF) and the State System of Virtual Warehouses (SSVW). The document registers:

• movement of goods between virtual warehouses of one organization or between warehouses of different organizations of one holding;
• write-off of goods (losses, damage, shortage);
• correction of the origin sources of goods without changing the quantity;
• completion of goods identifiers (ID) received from IS ESF.

The document is used by accountants and foreign economic activity specialists when processing operations with goods subject to accounting in virtual warehouses and tracing through SSVW. For bulk work, a specialized workplace “VW document processing assistant” is provided.

Where to find in 1C: section “Items and warehouse” → “Electronic document VW”. Navigation link: e1cib/list/Документ.ЭлектронныйДокументВС.

2. Header attributes and tabular sections

2.1 Header attributes (mandatory)

If any mandatory header field is not filled in, the platform will not post the document and will issue the error “Field … is not filled in”.

2.2 Tabular sections

Key VW accounting dimension columns (used as register dimensions, see §5): SSVW, OriginSource, OriginType, CountryOfOrigin, as well as the attributes PhysicalTag, CNFEACode, AdditionalIdentifier, ReserveQuantity.

2.3 Service table “Typical errors”

Stores the results of validation and exchange with IS ESF.

3. Forms

The exact list of forms is version-specific and is to be clarified in the configurator for release 3.0.74.2.

4. Key module procedures

Evidence for BSL (paths path:line) is not provided in the source data, so typical handlers of a document of this type are given below. Specific names and lines should be verified in the modules of release 3.0.74.2.

Object module:

• ОбработкаПроведения(Отказ, РежимПроведения) — validation of filling, generation of movements over the registers ТоварыНаВиртуальныхСкладах and ТоварыВиртуальногоСкладаВРезерве depending on ТипФормы.
• ОбработкаЗаполнения(ДанныеЗаполнения, ...) — filling of the header and tabular sections when entering based on (sales, movement).
• ЗаполнитьПроверяемыеРеквизиты(...) / ПроверитьЗаполнение(...) — control of mandatory header and tabular section attributes, writing found problems to the “Typical errors” table.

Form module:

• ПриСозданииНаСервере — configuring the visibility of tabular sections and fields depending on ТипФормы and ВидКорректировкиДанных.
• Exchange commands — procedures for sending the document to IS ESF, obtaining the registration status and loading goods identifiers (scenarios 3.2 and 3.6).

Common VW exchange modules — serialization of document data into the IS ESF format, parsing of the service response, filling of the error table.

5. Posting and movements

The document generates movements over two virtual warehouse accumulation registers. Accounting entries (over the accounts of the RK chart of accounts) are, as a rule, not generated by this document — the monetary and warehouse valuation is reflected by the primary base documents (sales, receipt, movement). See §6.

5.1 AccumulationRegister.ТоварыНаВиртуальныхСкладах

• Resources: Quantity, Amount
• Dimensions: Organization, Warehouse, Good, SSVW, OriginSource, OriginType, CountryOfOrigin
• Attributes: PhysicalTag, CNFEACode, AdditionalIdentifier

Movement logic:

5.2 AccumulationRegister.ТоварыВиртуальногоСкладаВРезерве

• Resource: ReserveQuantity
• Dimensions: Organization, Warehouse, Good, OriginSource, RecorderDocument

Movement logic: the register manages the reservation of goods by base documents. When posting the ED VW, the reserve is removed (expense) for rows of the GoodsVW tabular section with a filled ReserveQuantity.

5.3 Interaction with IS ESF and the tax context (RK, 2026)

After posting, the document is registered in IS ESF (scenario 3.2) and synchronized with SSVW. The accompanying ESF/CNG are generated at the current RK rates:

• VAT rate — 16% (standard rate for 2026).
• VAT accounting under account 3130 “VAT payable”.

ED VW is responsible for the traceability of goods movement in virtual warehouses, not for VAT accrual — the tax amounts are generated in the related ESF.

6. Related objects and entry based on

Base documents (entry based on / data source for the Assistant):

• Sales of goods and services;
• Movement of goods;
• Receipt of goods and services.

Related accounting operations are reflected by the base documents according to the standard RK chart of accounts:

Electronic documents:

• ESF (IS ESF) — electronic invoice associated with the document's goods;
• CNG — accompanying waybill for goods (for controlled/traceable goods).

Workplace “VW document processing assistant” — bulk creation, posting and sending of VW documents based on primary documents, as well as obtaining goods identifiers from IS ESF.

7. Extension points

• Module event handlers (ОбработкаЗаполнения, ОбработкаПроведения, ПриСозданииНаСервере) — extension of business logic through configuration extension (&Вместо / &После / &Перед).
• ТипФормы / ВидКорректировкиДанных — control the composition of tabular sections and movement logic; when making modifications, take into account the dependence of visibility and filling on these attributes.
• VW register movements (ТоварыНаВиртуальныхСкладах, ТоварыВиртуальногоСкладаВРезерве) — when customizing warehouse accounting, observe the composition of dimensions and the reversal rule when correcting ИсточникПроисхождения.
• IS ESF exchange mechanism — serialization/deserialization is moved to common modules; it is preferable to extend through additional handlers without breaking the structure of the “Typical errors” table.
• “Typical errors” table — a single point of collection for validation and exchange errors; use it to output the results of your own checks.
• Entry based on — when adding new base documents, supplement ОбработкаЗаполнения and the logic of the processing Assistant.