Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
You shipped a batch of controlled goods, issued an SNT, and a day later you log into the SRC (State Revenue Committee) cabinet and see: the balance on the virtual warehouse doesn't add up. The system shows an extra 40 units "hanging" that you supposedly already sold. Or the other way around — a supplier sent you an incoming entry on the virtual warehouse, the goods are in the cabinet, but they're not in 1C, and it won't let you post the sale. This is exactly where you need the "Electronic Document VW" — it reflects in 1C the movement of goods on your virtual warehouse in the IS ESF, so that accounting data and SRC data match.
1. Purpose
The "Electronic Document VW" records incoming, outgoing, and internal transfers of goods on the virtual warehouse (VW) — a module of the IS ESF where the state tracks the movement of controlled goods (EAEU exemptions, traceable and imported goods). The document synchronizes virtual warehouse balances with 1C accounting and links to the SNT and ESF.
2. Where to find it
Menu: section "Purchases" or "Sales" → group "Electronic documents" → journal "Virtual warehouse" (or "Electronic documents VW"). The "Create" button opens a new document.
If the item is missing from the panel — enable the functional option "Use virtual warehouse" in the section "Administration" → "Functionality" → "Inventory".
1C navigation link (menu "Service" → "Follow navigation link", or Ctrl+click in the link input field):
e1cib/list/Документ.ЭлектронныйДокументВС
Paste it and click "Go" — the full list of VW documents will open.
2a. How to find out your release
"Help" → "About the program" (or the "i" icon in the top right corner). In the window that opens: the "Configuration" line — it shows the release (for example, Accounting for Kazakhstan, edition 3.0 (3.0.74.2)), the line below — the platform version (1C:Enterprise 8.3.x). If your release is older — some fields and virtual warehouse rules may differ; refer to 3.0.74.2.
3. How to fill it in
Fill in from top to bottom — some fields are pulled automatically from the linked SNT or from the cabinet export.
| Field | Why it's needed / what happens if there's an error |
|---|---|
| Organization (required) | Whose virtual warehouse. If there are several organizations — you'll make a mistake, and the document will go under the wrong IIN/BIN, and the SRC won't accept it. |
| Document type (operation) (required) | Determines the direction of movement: incoming, outgoing, transfer, return, inventory count. The postings and the sign in the VW register depend on it. |
| Date (required) | Date of movement on the warehouse. It must fall within the same period as the linked SNT/sale, otherwise balances will diverge by date. |
| VW document number | Registration number in the IS ESF. Filled in during upload/download. Empty — the document hasn't been sent to the SRC yet. |
| Counterparty | Supplier (for incoming) or buyer (for outgoing). For posting/write-off without a counterparty the field is empty. |
| Contract | Pulled by counterparty; affects mutual settlements in the linked receipt/sale document. |
| Warehouse (required for inventory movement) | The physical accounting warehouse in 1C to/from which the goods move. Wrong warehouse — the goods will "hang" in the wrong place, and the sale won't find the balance. |
| Basis / linking document | Reference to the SNT, ESF, receipt or sale. Through it the VW document "attaches" to the accounting movement. |
| Tabular section "Goods" | By rows: Item, HS code (TN VED), customs declaration No. (GTD), origin indicator, quantity, unit of measure, and if necessary — batch. |
| Status | Draft → Sent → Accepted / Rejected / Cancelled. As long as the status is "Draft", the document does not exist in the SRC. |
Key rule: the quantity, HS code (TN VED), and GTD number in the goods rows must match the data of the linked SNT. If they differ — the virtual warehouse will not accept the outgoing entry.
4. Worked example with postings
Situation. LLP "Stroybaza" (VAT payer) sells to buyer LLP "Gamma" 100 packages of traceable goods at 5,000 ₸ per package. The cost of the batch is 300,000 ₸. The goods are recorded on the virtual warehouse, which means the sale requires an outgoing entry on the VW and the issuing of an SNT + ESF.
Figures:
- Sales value excluding VAT: 100 × 5,000 = 500,000 ₸
- VAT 16%: 500,000 × 16% = 80,000 ₸
- Total payable: 580,000 ₸
- Cost of goods: 300,000 ₸
Postings for the sale (the linked document to which the "Electronic Document VW" is attached):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 500,000 | Revenue from sale |
| 1210 | 3130 | 80,000 | VAT 16% charged for payment |
| 7010 | 1330 | 300,000 | Cost of 100 packages written off |
Movement in the virtual warehouse register (generated by the "Electronic Document VW" itself, operation type "Outgoing"):
- VW outgoing: −100 packages, HS code (TN VED) and GTD No. from the row — the balance on the virtual warehouse decreases from 100 to 0.
Result. In accounting — revenue, VAT, and cost of goods. In the SRC virtual warehouse — minus 100 units, exactly as many as went out on the SNT. The balances in the cabinet and in 1C match.
For incoming (import/receipt of controlled goods) the picture is mirrored: the linked receipt gives Dr 1330 Cr 3310 — 500,000 ₸ (goods) and Dr 1420 Cr 3310 — 80,000 ₸ (VAT recoverable on import/acquisition), and the "Electronic Document VW" posts +100 in the virtual warehouse register.
5. Operation types
One document covers all movements on the virtual warehouse:
- Incoming — import, receipt from supplier, posting, production. The goods are placed on the virtual warehouse.
- Outgoing — sale, export, transfer, write-off. The goods leave the virtual warehouse.
- Transfer — between own warehouses/divisions within a single BIN.
- Return — to the buyer or supplier, with adjustment of a previously posted movement.
- Inventory count / balance adjustment — bringing 1C balances in line with SRC cabinet data (reconciling discrepancies).
6. What is generated on posting
- Movements in the "Goods on the virtual warehouse" register — incoming or outgoing broken down by item, HS code (TN VED), and GTD number.
- Exchange with the IS ESF — when sent, the document receives a registration number and status ("Accepted" / "Rejected"). Until sent — status "Draft".
- Link to the SNT — the VW outgoing/incoming is tied to the goods accompanying waybill; an SNT can be created based on the document.
- Link to the ESF — for a sale, an electronic invoice (VAT 16%) is attached to the VW movement.
- Accounting postings are generated not by the VW document itself, but by the linked "Sale of goods and services" / "Receipt of goods and services" (see the example in section 4). The VW document is responsible for the quantitative accounting on the virtual warehouse and the exchange with the SRC.
7. Printed forms
- Virtual warehouse details (goods movement card) — incoming/outgoing with HS codes (TN VED) and GTD.
- Register of VW documents for the period.
- From the linked documents the following are available: SNT (goods accompanying waybill) and ESF (invoice) in the form approved for the IS ESF.
Printing — the "Print" button in the document header or in the list form.
8. Common errors
"Insufficient goods on the virtual warehouse. Balance: 60, required: 100" There is less on the virtual warehouse than you are shipping. Check whether all incoming (import/receipt) has been posted, and whether there is an unposted VW document. Add the incoming or reduce the quantity in the outgoing entry.
"HS code (TN VED) not specified for item '…'" For a good falling under the virtual warehouse, the HS code (TN VED) is mandatory. Open the item card → fill in the "HS code (TN VED)" and "Origin indicator", and repost the document.
"Customs declaration number (GTD) not filled in" For imported traceable goods the GTD number is mandatory. Enter it in the tabular section row (the same number as on import).
"Document rejected by the IS ESF: quantity discrepancy with the SNT" The quantity in the VW document did not match the linked SNT. Reconcile the rows, bring them to a single value, and resend.
"Organization not registered in the IS ESF / no valid certificate" The exchange is not configured or the digital signature key has expired. Check "Administration" → "Exchange with IS ESF": login, certificate, validity period.
"Period closed for editing" The document date falls within a closed period. Either change the date within an open period, or remove the editing prohibition date ("Administration" → "Change prohibition dates").
9. FAQ
What is "VW" in the document name? VW is the virtual warehouse, a module of the SRC IS ESF, where the movement of controlled goods is tracked (EAEU exemptions, traceable and imported goods). The "Electronic Document VW" reflects this movement in 1C.
Does the "Electronic Document VW" generate accounting postings? No. It moves the quantitative virtual warehouse register and exchanges data with the SRC. The postings (Dr 1330/1210/7010, Cr 3310/6010/3130) are made by the linked "Receipt" and "Sale".
What VAT rate is applied in the examples? From 2026 in Kazakhstan the standard VAT rate is 16%. For a turnover of 500,000 ₸ the VAT will be 80,000 ₸ (Dr 1210 Cr 3130).
Do all goods need to go through the virtual warehouse? No, only those included in the list of controlled goods (EAEU exemptions, traceable, certain imported). The specific composition of the list is a version- and legislation-dependent value and requires verification against the current SRC order as of the operation date.
Why won't a sale post — "insufficient on the virtual warehouse"? There is no balance on the virtual warehouse, even though the goods exist in regular accounting. First record the incoming on the VW (import/receipt), then the outgoing.
How to link a VW document to an SNT? Based on the VW document create an SNT (the "Create based on" button) or, conversely, enter the VW document based on the SNT — the quantity, HS codes (TN VED), and GTD will be pulled automatically.
What to do if the balances in the SRC cabinet and in 1C have diverged? Create a VW document with the type "Inventory count / balance adjustment" and align the quantity to the cabinet data. Look for the cause of the discrepancy in unposted or rejected documents.
Are the HS code (TN VED) and GTD number mandatory? For controlled goods — yes. Without the HS code (TN VED) (and for imports — without the GTD number too) the IS ESF will reject the document.
Can a sent VW document be cancelled? Yes, if it hasn't yet been "processed" by the counterparty. You change the status to "Cancelled" and send it to the IS ESF; after confirmation the warehouse movement is reversed.
Where can I view the current virtual warehouse balance? Through the printed form "Virtual warehouse details" or a report on the "Goods on the virtual warehouse" register broken down by item, TN VED, and GTD.
10. Related documents
What the "Electronic Document VW" is entered on the basis of:
- SNT (goods accompanying waybill) — incoming from a supplier or outgoing.
- Receipt of goods and services — when receiving controlled goods.
- Sale of goods and services — for outgoing/shipment.
- Import / GTD — when importing goods.
What is entered on the basis of the "Electronic Document VW":
- SNT — accompanying waybill for the movement.
- ESF — invoice (VAT 16%) for a sale.
- Adjustment / return — when correcting quantity or returning goods.
How to find out your release
"Help" → "About the program": the "Configuration" line shows the edition and release number, below — the platform version. Check against the version of this guide.
The guide is current for release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0). Kazakhstan, 2026: VAT 16%, MCI 4,325 ₸, minimum wage 85,000 ₸.