Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You are selling a product that was once imported from China. You generate an electronic invoice (ESF) and receive a red message: "The goods declaration number (GTD number) is not filled in." Or simply: the buyer calls and says that the tax authority did not accept their VAT offset because your ESF has a blank section G — there is neither country of origin nor declaration number. This is where you open the "GTD Numbers" reference. It is a small but stubborn object: until it has the correct number, the imported product cannot be properly "sold" in the electronic invoice.
1. Purpose
The "GTD Numbers" reference stores the numbers of goods declarations (cargo customs declarations) under which the goods were imported into the territory of the RK. The number is linked to the product upon receipt and is automatically transferred to section G of the electronic invoice during further sales. The reference itself does not create any entries — it "supplies" the attribute for documents and ESF.
2. Where to find
This reference usually does not have a direct menu item — it is a service reference and is opened from documents. Three working methods:
- From the receipt document. "Purchases" → "Receipt (acts, invoices, ESF)" → open the product line → column "GTD Number" → click "…" in the field → "Show all". The reference list opens.
- Through the navigation link. Main menu (≡ icon at the top left) → "Service" → "Go to navigation link" → insert:
e1cib/list/Справочник.НомераГТД - Through "All functions". Main menu → "All functions" → "References" → "GTD Numbers" (if "All functions" are enabled in settings).
2a. How to find out your release
Main menu → "Help" → "About the program". In the window, you will see platform version (for example, 8.3.24) and the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The second part in parentheses is the configuration release. If your release is older, the names of fields and columns may differ slightly, but the logic remains the same.
3. How to fill in
The reference item is extremely simple — it is essentially a line with the declaration number. But the accuracy of this line determines whether the buyer will accept your VAT for offset.
| Field | Mandatory | Why and what will happen in case of error |
|---|---|---|
| Number (goods declaration number) | Yes | The main and only significant field. This is what goes into section G of the ESF. If you enter it with a typo — the buyer will not be able to refer to your declaration, and during desk audit "Pyramid" will show discrepancies. Format — standard EAEU (see below). |
Number format
The EAEU declaration number consists of three parts separated by slashes:
55555555 / 060926 / 0001234
│ │ │
│ │ └─ sequential number of the declaration (7 digits)
│ └─ registration date DDMMYY
└─ code of the customs authority (8 digits)
Sometimes at the end, a product number in the declaration is added through a slash — /1, /2. For ESF this is permissible, but more often the product number is indicated as a separate attribute in the document line, not within the GTD number itself.
Step by step
- Open the receipt document for the imported goods (or the reference itself via the link above).
- In the product line, find the column "GTD Number" (if it is not visible — "More" → "Change form" → enable the column, or check that the country of origin in the nomenclature card is not "Kazakhstan").
- Start entering the number. If it does not exist yet — 1C will offer to "Create" a new item. Enter the number strictly according to the EAEU format and save.
- Next to it, fill in the country of origin (reference "Countries of the World") — without the country, section G of the ESF is also considered incomplete.
- Post the receipt document. The number will then "travel" on its own.
Tip: do not create duplicates. One physical declaration number = one reference item. If you create two identical lines, when selling, 1C may substitute the wrong one, and an extra space or difference in the fraction may end up in the ESF.
4. An example with entries
Situation. LLP "Astana-Trade" (VAT payer) imported a batch of smartphones from China for 1,000,000 ₸. The goods declaration number is 55555555/060926/0001234, country of origin — China. VAT on imports at a rate of 16% was paid at customs. The goods were then sold to LLP "Store" for 1,500,000 ₸ without VAT.
Step 1. Receipt of imported goods (document "Receipt", the lines filled in "GTD Number" and "Country"):
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 1,000,000 | Goods received from the supplier |
Step 2. VAT on imports (paid at customs, 16% of 1,000,000):
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 1420 | 3130 | 160,000 | VAT accrued on imports (16%) |
| 3130 | 1030 | 160,000 | VAT on imports paid from current account |
After confirming the payment, the amount of 160,000 ₸ is credited (form 300.00).
Step 3. Sale of goods (document "Sale", VAT 16% of 1,500,000 = 240,000 ₸):
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 1,500,000 | Income from sales reflected |
| 1210 | 3130 | 240,000 | VAT accrued to be paid (16%) |
| 7010 | 1330 | 1,000,000 | Cost of goods sold written off |
Step 4. ESF. When issuing the electronic invoice for this sale, section G will be automatically filled: declaration number 55555555/060926/0001234, CN code, country of origin China. This is the number you entered once in the "GTD Numbers" reference — no need to enter it manually again.
Note: the reference itself does not participate in the entries. All amounts are derived from the receipt and sale documents. The reference only ensures that the correct number goes into the ESF.
5. Types of operations
The reference does not have "types of operations" in the usual sense — it is not a document but a list of values. However, it has roles in different scenarios:
- Import for resale — the number is entered upon receipt and carried over to the ESF during sale.
- Import of fixed assets/materials — the number is also recorded if the goods are subject to traceability or sale.
- Manual addition to ESF — if the goods were received without a number, the number can be added directly in the ESF line (section G), and it will go into the reference.
6. What is formed upon posting
The reference itself does not post anything. When recorded, it only creates/updates a list item. Movements and electronic documents arise in the documents that reference it:
- Entries — form "Receipt" and "Sale" (see example above).
- ESF (IS ESF) — when issuing the invoice, the number from the reference fills in section G ("Data on goods, works, services"), fields "Goods declaration number" and "Country of origin".
- SNT — when issuing a waybill for imported goods, the GTD number is also inserted into the corresponding fields.
- Registers — for traceable/imported goods, movements are recorded in VAT accounting and batch accounting registers, from where the number is "lifted" at the time of sale.
7. Printed forms
The reference itself does not have a printed form — there is nothing to print, it is just one line. The GTD number appears in the printed forms of documents where it is used:
- Invoice (ESF) — section G, column "Goods declaration number".
- Waybill for inventory release (analogous to Z-2) — during its setup.
- Printed form of SNT — in the section on the origin of the goods.
8. Common errors
"The goods declaration number (GTD number) is not filled in" Occurs when trying to issue an ESF for imported goods. The reason is that the goods were received without a GTD number. Correction: open the receipt document, fill in the "GTD Number" column and country, repost; then refill the ESF.
"The country of origin does not match the declaration number" 1C warns if the country in the line is "Kazakhstan," and the GTD number is filled in (there should be no declarations for domestic goods). Correct the country to the actual country of import or clear the number if the goods are local.
"The declaration number has an incorrect format"
Check the structure code/date/number. Correction: bring the number to the form 55555555/060926/0001234 — 8 digits, date DDMMYY, 7 digits, separators — straight slashes without spaces.
Duplicates of numbers. If a "blank" or foreign number gets into the ESF during sale — likely, there are two identical items in the reference with different spellings (extra space, different separators). Delete/merge the duplicate through "More" → "Search and delete duplicates".
9. FAQ
Q: Is it mandatory to fill in the GTD number for all imported goods? A: Yes, if the goods are imported from outside the RK and you are a VAT payer. Without the number and country of origin, the ESF for resale will not pass validation in the IS ESF.
Q: Is a GTD number needed for goods produced in Kazakhstan? A: No. For domestic goods, the country of origin is Kazakhstan, and the GTD number field remains empty. If filled, 1C will issue a warning about the mismatch.
Q: Where is the number physically stored — in the nomenclature or in the "GTD Numbers" reference? A: In a separate "GTD Numbers" reference. The nomenclature only stores the default country of origin, while the specific number is linked to the batch upon receipt.
Q: The goods came from EAEU countries (Russia, Kyrgyzstan) — is a GTD number needed? A: When importing from the EAEU, there is no customs declaration, a tax return form 328.00 is issued, and VAT on imports is paid. The GTD number in the classical sense is not filled in; in the ESF for goods from the EAEU, the origin mark is indicated and, if necessary, the import application number.
Q: How to correct the number if there is an error in one digit, and ESFs have already been issued? A: Correct the item in the reference — the number will be updated in all references. But already sent ESFs will not change this way: a corrected ESF needs to be issued for them.
Q: Why was the number not automatically substituted in the ESF during sale? A: This means that when receiving the batch, the "GTD Number" column was empty or the write-off is done by FIFO from a batch without a number. Fill in the number in the receipt document and refill the ESF.
Q: Can a number be entered in advance, before the goods arrive?
A: Yes, open the reference via the link e1cib/list/Справочник.НомераГТД and create an item manually. Then select it in the receipt line.
Q: Does the GTD number affect the VAT amount? A: No. The GTD number does not affect the VAT rate (16% in 2026) and the amounts of entries. It is only needed for the correct section G of the ESF and traceability of the goods.
Q: What to do with duplicate numbers? A: Use "More" → "Search and delete duplicates", select "GTD Numbers", mark the main item, and the others will merge. This will eliminate the risk of substituting the "wrong" identical number.
10. Related documents
- Based on what it is filled: "Receipt (acts, invoices, ESF)" — imported batch of goods; "GTD for imports" (when maintained); tax return form 328.00 when importing from the EAEU.
- Where it is transferred next: "Sale (acts, invoices, ESF)", "Invoice (ESF)" (section G), "SNT (waybill for goods)".
- Related references: "Countries of the World" (country of origin), "Nomenclature" (CN code, traceability mark).
How to find out your release
Main menu → "Help" → "About the program". The line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)" is the configuration release; the version of the 1C:Enterprise platform is indicated above. Check against the release: the names of columns and checks differ slightly in different versions.
The manual was prepared for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).