Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You sent an electronic invoice (ESF) to the counterparty through the EDO operator, and they call: "Please send a scan of the original act and the contract, we cannot process the payment without them." You open the outgoing electronic document, click on the paperclip — and you end up right here, in the attached files. Here lies everything that is "attached" to your outgoing electronic document: the signed XML itself, receipts, additional attachments. Below is how this is arranged, so you don't have to search for the file all over the disk and understand where it comes from.
1. Purpose
The directory stores files attached to outgoing electronic documents of the EDO subsystem (electronic document flow with counterparties). This is a service (subordinate) directory: it is not created manually "from scratch," but is filled automatically when you generate and send an electronic document. It does not create accounting entries by itself — it is about files, not accounting.
2. Where to find
There is no direct menu item for the service directory — you access it from the outgoing electronic document card:
- Sales (or Purchases) → Electronic Documents → Outgoing EDO Documents → open the required document → command Attached Files (paperclip icon / "More" → "Attached Files").
- Or from the document itself (Sale, Invoice) → EDO → View Electronic Document → Attached Files.
To open the object list directly in 1C: Main Menu → Service → Functions for Technical Specialist → Go to Navigation Link, paste:
e1cib/list/Directory.ElectronicDocumentOutgoingEDOAttachedFiles
Opening the list directly is only worth it for diagnostics. In everyday work, access it through the electronic document card — this way you see the files in the correct context.
2a. How to find out your release
Help → About the Program (or the "i" icon in the upper right corner). In the opened window:
- Platform version — for example, 8.3.24.x;
- Configuration — "Accounting for Kazakhstan," release 3.0.74.2.
If you have a different release, some command names and columns may differ — check against this number.
3. How to fill in
Usually, you don't need to fill anything in manually — files are created automatically. But it's useful to understand the file card. Key fields:
| Field | Purpose / what happens in case of error |
|---|---|
| Name (MANDATORY) | The name of the file as it appears in the list. By default, it matches the name of the original file. If cleared — the file will become nameless, making it hard to find among attachments. |
| Owner (MANDATORY) | A link to the outgoing electronic document to which the file belongs. Filled automatically. If "unlinked" — the file will hang as an "orphan" and will not be sent to the counterparty. |
| Extension | File type (xml, pdf, p7s, zip). Determined automatically upon upload. Incorrect extension — the file will not open with the required program. |
| File Storage / File Data | The binary content itself (in the volume or in the database). Empty storage = "placeholder": the row exists, but there is nothing to open/send. |
| Creation Date / Modification Date | Service marks. Help understand which version of the attachment is current. |
| Author | The user who added the file. Useful when figuring out "who attached this." |
| Signed by EDS (indicator) | Indicates whether there is an attached/unattached signature (.p7s) for the file. For XML ESF, this is critical: without a signature, neither the operator nor the counterparty will accept the document. |
How to manually add your file (for example, a scan of the act):
- Open the outgoing electronic document → Attached Files.
- Add → Upload from Disk (or drag the file into the window).
- Check Name and Extension.
- Save and close. The file will automatically "attach" to the current document (field Owner).
4. Analyzed example
You sell goods to LLP "Dala." You issued a Sale of Goods for the amount of 1,160,000 ₸, including VAT 16%.
- Cost excluding VAT: 1,000,000 ₸
- VAT 16%: 160,000 ₸
- Total payable: 1,160,000 ₸
- Cost of goods sold: 700,000 ₸
The accounting entries are generated by the sale document (not the file directory!):
| Debit | Credit | Amount, ₸ | Content |
|---|---|---|---|
| 1210 | 6010 | 1,000,000 | Revenue from sales |
| 1210 | 3130 | 160,000 | VAT payable (16%) |
| 7010 | 1330 | 700,000 | Cost of goods sold written off |
Next, based on this sale, you generate an ESF, sign it with EDS, and send it to the IS ESF / counterparty through EDO. At this moment, the directory of attached files will show:
| Name | Extension | Signed by EDS | What it is |
|---|---|---|---|
| ESF_...xml | xml | Yes | The electronic invoice itself |
| ESF_...xml.p7s | p7s | — | The file of the detached signature |
The counterparty requests to add a scan of the act — you attach Act_Dala.pdf via Add → Upload from Disk. Now the outgoing document has three attachments. Important: the file directory does not create any accounting entries or movements in VAT accounting registers — it merely stores attachments. Accounting consequences (revenue, VAT 160,000 ₸, ESF registers) are on the sale and ESF documents.
5. Types of operations
There are no separate "types of operations" like in documents for the directory. Practically, with the file you can:
- View / open — open XML, PDF, receipt.
- Add — upload your file from disk.
- Save to disk — export the attachment (for example, to forward by email).
- Check signature — view information about EDS for signed files.
- Delete (mark for deletion) — remove unnecessary attachment before sending.
6. What is generated upon processing
The directory is not processed — it is not a document. Accordingly:
- No accounting entries.
- No movements in accounting registers (VAT, mutual settlements).
- Only service records are generated: the file row itself, a link to the Owner (outgoing electronic document), and a record of binary data in storage/volume.
Everything related to ESF/SNT (registers of electronic invoices, statuses of document flow in IS ESF) is generated by the electronic document and its base document, not the attachment directory.
7. Print forms
The directory does not have its own print forms — it is not the "file" that is printed, but the document. From the outgoing electronic document card, you have access to:
- Print ESF (visual print form of the electronic invoice);
- Invoice / Waybill (sale) — from the base document;
- Signature information (protocol/card of EDS) — for signed files;
- Any attached PDF/scan opens and prints with the standard viewing program.
8. Common errors
"File not found in storage" / "Error retrieving file data." The file row exists, but the binary data is lost (the database was transferred without volumes). Re-upload the file via Add → Upload from Disk or restore the file storage volume.
"Failed to decrypt/check signature." The EDS certificate is expired or not installed, there is no crypto-provider (NCALayer/CryptoPro). Update the certificate, check the cryptography settings, re-sign the document — then the .p7s will also update.
"File owner not specified" / file does not go to the counterparty. The attachment was created detached from the document. Open the attached files from the outgoing document card, not through the direct navigation link — then the Owner will be set automatically.
"Attachment size exceeded" when sending to the operator. The scan is too "heavy." Resave the PDF with a lower resolution and reattach.
"Subscription limit exceeded" during mass sending. Check the status of the EDO operator's license and the remaining document limit; when exhausted, sending is blocked until renewal.
9. FAQ
What does this directory store? Files attached to outgoing electronic documents of EDO: the XML itself (ESF/SNT), signature files .p7s, operator receipts, and your additional attachments (scans of acts, contracts).
Can records be created directly in the directory list? Technically yes, but it is not necessary. The correct way is to add files from the outgoing electronic document card so that the Owner is filled automatically.
Does this directory create entries? No. Entries (for example, Debit 1210 Credit 6010 and Debit 1210 Credit 3130 for VAT 16%) are generated by the sale document, not the attachment directory.
Where can I get the XML ESF to send manually? Right here: find the file with the xml extension, command Save to Disk.
Why does the file have the "Signed" indicator, but the counterparty says there is no signature? Probably, the XML was sent without the accompanying .p7s or the signature was detached and lost during transmission. Send both files or resend through the EDO operator.
Can I delete unnecessary attachments? Yes, before sending — mark for deletion and remove it through the deletion processing. After successful sending to the counterparty, changing the composition of attachments no longer makes sense — the document has been sent.
Is the VAT rate in my ESF 12% — is this correct? No. Since 2026, the rate in the RK is 16%. Check the rate settings and the document date: on the amount of 1,000,000 ₸, VAT should be 160,000 ₸, not 120,000 ₸.
Are files stored in the database or separately? It depends on the file storage volume settings. If volumes on disk are used, when transferring the database, be sure to transfer the volume directory as well — otherwise, you will get "file not found in storage."
How does this directory differ from "incoming" attached files? This one is only for outgoing documents (what you send). For those received from counterparties, there is a separate similar directory for incoming.
Does adding a scan affect the VAT registers? No. The ESF and VAT accounting registers are moved by the electronic document and its basis; the scan attachment is just an attached file.
10. Related documents
Based on what appears:
- Outgoing electronic document EDO (owner of the record);
- Base documents: Sale of Goods and Services, Invoice (issued) / ESF, SNT (accompanying waybill for goods).
What is related next:
- ESF and its statuses in IS ESF;
- SNT when moving/selling controlled goods;
- Receipts and protocols from the EDO operator, which also settle in this directory as attachments.
How to find out your release: Help → About the Program — there you will find the platform version (8.3.x) and the configuration release.
Prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2. RK data for 2026: VAT 16%, MRP 4,325 ₸, MSP 85,000 ₸.