Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
The foreman handed you a production report for the shift: 100 stools made. But the storekeeper wrote off materials "by eye" — sometimes more chipboard, sometimes fewer screws, and the cost fluctuates each time. You sit down to calculate manually: how much wood, how much fasteners, how much glue should go into 100 units. And so every shift. To stop this, 1C has the "Item Specifications" reference book — you describe once what a stool consists of, and then the program itself substitutes materials according to the norm for any output.
A specification is your recipe (in production it is called a "consumption norm" or BOM). It doesn't write anything off itself and doesn't make any postings. It works as a template: production output documents and requisition-invoices pick it up.
1. Purpose
The reference book stores the product composition — a list of materials and components with consumption norms per unit of product. It is used to automatically fill in materials in production documents and to calculate the planned cost. One item can have several specifications (for example, different recipes or packaging).
2. Where to find it
Three working paths:
- From the item card. Section "Reference Books" → "Items" → open the desired product → command "Specifications" (or the "Specifications" hyperlink in the card). This way the specification is immediately linked to this product.
- From a production document. In the "Production Report for the Shift" or in the "Requisition-Invoice", the "Specification" column has a selection and creation button.
- Direct list. Via the 1C navigation link — "Main Menu" → "Tools" → "Go to navigation link" (or Ctrl+click on the address bar) and paste:
e1cib/list/Справочник.СпецификацииНоменклатуры
The full list of all database specifications will open.
2a. How to find out your release
"Help" → "About the program" (in the menu under the "?" icon in the upper right corner). It shows the platform version (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". The instruction is written for release 3.0.74.2; in neighboring releases the fields are the same, but the layout may differ slightly.
3. How to fill it in
You open the specification — the header at the top, the "Source components" table at the bottom.
Header
| Field | Why it matters and what happens on error |
|---|---|
| Name (required) | The recipe name: "Oak stool — main composition". If you leave it blank — it won't save. Make it descriptive: with several specifications you select from the list precisely by name. |
| Item (produced product) (required) | The product for which this is the composition. Make a mistake — the specification will "attach" to the wrong product and won't be substituted in the production report, or will substitute the wrong materials. |
| Quantity (required) | The output volume the composition is calculated for. Usually set 1 — then the norms are read "per 1 unit" and scale easily. If you set 10 but fill the table for 1 product, the program will understate consumption by 10 times. |
| Status | "Under development" / "Approved" / "Closed". By default only approved ones are pulled into production documents. Forget to switch to "Approved" — the specification won't appear in the selection list. |
| Approval date / Responsible | Informational fields for recipe version control. They don't affect the calculation but help understand which norm is current. |
"Source components" table (materials)
| Column | Why it matters and what happens on error |
|---|---|
| Item (required) | Material/component: chipboard, leg, screw, glue. Select positions of the "Materials" type. Put a service here — it won't be written off from the warehouse. |
| Quantity (norm) (required) | How much is consumed for the volume from the header. The norm is the most critical field: understate it — materials will run short and the cost will be incomplete; overstate it — you'll go negative in the warehouse. |
| Unit of measure | Pulled from the material card. Check: if the norm is in meters but the warehouse accounts in rolls — the write-off will be incorrect. |
| Cost item / Distribution method (if displayed) | Where to attribute the material cost during output. By default — "Material expenses". |
Filled it in — "Save and close".
4. Worked example with postings
Task. The workshop produces an oak stool. You need to describe the composition and produce 100 units.
Specification "Oak stool — main composition", Quantity = 1 pc:
| Material | Norm per 1 pc | Price, ₸ | Amount per 1 pc, ₸ |
|---|---|---|---|
| Chipboard, sheet | 0.25 | 3,000 | 750 |
| Wooden leg | 4 | 200 | 800 |
| Screw | 16 | 10 | 160 |
| PVA glue, l | 0.05 | 1,800 | 90 |
| Total materials per 1 pc | 1,800 |
Now you create a "Production Report for the Shift" for the output of 100 stools, in the product line you select this specification and click "Fill" → "By specification". The program will substitute materials for 100 units: chipboard 25 sheets, legs 400, screws 1,600, glue 5 l. The material component is 1,800 × 100 = 180,000 ₸.
Postings when posting the "Production Report for the Shift" (the specification itself doesn't make postings — it filled the document):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 8110 | 1310 | 180,000 | Materials written off to production according to the norm |
| 1320 | 8110 | 180,000 | Finished goods received (100 stools) at planned material cost |
When you sell the stools at 5,000 ₸/pc, at the sale the following will be added:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 500,000 | Revenue from the sale of 100 pcs |
| 1210 | 3130 | 80,000 | VAT 16% (500,000 × 16%) |
| 7010 | 1320 | 180,000 | Cost of goods sold written off |
Result: thanks to the specification, materials were included in the cost identically and without manual recalculation for each shift.
5. Operation types (what the reference book provides)
The reference book has no separate "Operation type", but by purpose specifications come in the following kinds:
- Main (consumption norm for output) — the standard product composition for production.
- Alternative / recipe — a second composition variant (different packaging, material substitution).
- Kit specification — for "Item Assembly": describes what the kit/set is assembled from.
- Disassembly specification — the reverse breakdown of a kit into components.
Which one is used is determined by the document into which it is substituted.
6. What is generated
The reference book itself does not make movements — it is not posted and does not generate any postings, nor ESF, nor SNT. All of this arises in the documents into which the specification substitutes materials:
- Postings — generated by the "Production Report for the Shift" / "Requisition-Invoice" (Dr 8110 Cr 1310, Dr 1320 Cr 8110 — see the example).
- Register movements — for "Output of products and services", "Output costs", warehouse registers — also from production documents.
- ESF and SNT — are issued only upon sale of finished goods (the "Sale" document → issuing an ESF in the IS ESF; SNT when moving goods subject to control). They have no relation to the specification.
Remember: the specification is a template reference book. It affects the numbers indirectly — through what it substitutes into documents.
7. Printed forms
From the specification form the following printout is available:
- "Specification" — the product composition with norms and units (to hand to the workshop/storekeeper).
Printing of the material write-offs themselves (requisition-invoice, finished goods transfer invoice) is done from the corresponding production documents.
8. Common mistakes
"The 'Name' field is not filled in" — you didn't set the recipe name. Enter the name in the header.
The specification is not selectable in the "Production Report for the Shift". Reasons: the status is not "Approved", or the output item in the specification does not match the product in the document. Open the specification, switch the status to "Approved" and check the "Item" field.
Materials were substituted in the wrong quantity. In the header the "Quantity" is not 1 (for example, 10), but the table is filled for one product. Bring the header "Quantity" and the table norms to one base (usually per 1 pc).
"Insufficient inventory in the warehouse..." when posting the production report — the norm in the specification is higher than the available materials. Either receive the materials, or check the norm (a common typo — screws "160" instead of "16").
A material didn't make it into the cost. A position of the "Service" or "Goods for resale" type was substituted into the specification table instead of "Materials" — it won't be written off from the warehouse. Replace it with a material.
9. FAQ
Does the specification make postings? No. It is a template reference book. Postings are generated by production documents ("Production Report for the Shift", "Requisition-Invoice"), which take the material composition from it.
Can several specifications be created for one product? Yes. For example, the main composition and an alternative one (replacing chipboard with MDF). In the production document you select the desired one in the "Specification" column.
How to make a specification the default main one? In the item card specify it in the "Main specification" field — then it will be substituted into production automatically.
For what volume should the norms be filled — per 1 unit or per batch? I recommend per 1 unit: in the header "Quantity" = 1, in the table the consumption for one product. The program itself scales it to any output.
Does the specification affect VAT? Not directly. VAT 16% is charged upon the sale of finished goods (Dr 1210 Cr 3130), not when describing the composition.
Are ESF or SNT generated from the specification? No. An ESF is issued in the IS ESF upon sale, an SNT — when moving controlled goods. The specification is only an internal consumption standard.
What to do with an old recipe if the norm has changed? Don't delete it (it is needed for closed periods). Switch the status to "Closed" and create a new specification with the current norms.
Can other semi-finished products be included in the specification? Yes. If the leg is also your semi-finished product with its own specification, include it in the stool's composition. This results in a multi-level structure.
Why weren't the materials filled in the production report according to the specification? Either you didn't click "Fill → By specification", or the specification is not "Approved", or the product in the document doesn't match the specification's item.
The units of measure in the specification and in the warehouse are different — is that a problem? Yes. The write-off will go in the material's unit. If the norm is set in meters but accounting is in rolls, the consumption will be distorted. Bring the units to one.
10. Related documents
On the basis of what the specification appears:
- Created manually from the "Items" card or from the specifications list.
- Can be copied from an existing specification (the "Create by copying" button).
Where it is used:
- "Production Report for the Shift" — output of products with automatic write-off of materials according to the norm.
- "Requisition-Invoice" — transfer of materials to production according to the specification.
- "Item Assembly" — assembly/disassembly of kits.
- "Items" card — the "Main specification" field.
- Planned cost calculation and reports on consumption norms.
How to find out your release
"Help" → "About the program": it shows the "1C:Enterprise" platform version and the configuration release. Compare with the release of this guide — in case of a discrepancy, the layout of individual fields may differ slightly.
The guide is prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2. Rates and indicators — RK, 2026 (VAT 16%, MCI 4,325 ₸, minimum wage 85,000 ₸).