Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4).
The client did not return the packaging — pallets, containers, kegs — and bought it out under the contract. You created the document "Client Buyout of Returnable Packaging." Then the client sent a signed reconciliation act for that packaging in PDF, the manager photographed the waybill with the warehouse keeper's signature, and the lawyer attached a supplementary agreement to the contract. All of this needs to be kept not in email or in a folder on disk, but next to the document itself in 1C — so that a year later any employee can open the buyout and see all the supporting papers. This is exactly what the "Client Buyout of Returnable Packaging Attached Files" catalog is responsible for.
1. Purpose
This is a service catalog that stores files (scans, photos, PDFs, letters) attached to a specific "Client Buyout of Returnable Packaging" document. Each entry is one file: name, author, date, version, and the content itself in the internal 1C storage. You do not fill in this catalog separately, "on its own," and you almost never need to open it directly — it lives inside the owner document.
2. Where to find it
The usual way is from the document the files relate to:
- Section "Sales" (or "Warehouse and Delivery," depending on interface settings) → the document journal where "Client Buyout of Returnable Packaging" is located.
- Open the required document.
- On the form's navigation panel or in the command panel, click "Attached Files" (paperclip icon). The list of files for this document will open.
A direct list of all catalog entries (rarely needed — for administration) opens via a navigation link. Menu "Tools" → "Go to navigation link" (or Alt+F1) and paste:
e1cib/list/Справочник.ВыкупВозвратнойТарыКлиентомПрисоединенныеФайлы
2a. How to find out your release
Menu "Help" → "About Program." In the window that opens you will see the platform version (e.g., 8.3.24) and the configuration release — a line like "Trade Management for Kazakhstan, edition 3.4 (3.4.5.21)." Compare it with the header of this instruction: button placement and the set of attributes may differ between releases.
3. How to fill it in
You do not create entries in this catalog by hand via "Create." A file is added from the document form using the "Add" button in the list of attached files, and 1C fills in almost all attributes for you. Let's break down what does what.
| Field | Why it's needed and what happens if there's an error |
|---|---|
| Name (REQUIRED) | The name of the file as shown in the list. By default — the original file name without extension. If you give a vague name like "Scan1" — in six months you won't find the right act among a dozen files. Write meaningfully: "Packaging Reconciliation Act 09.2026," "Waybill Photo Signature." |
| Owner (REQUIRED, filled in automatically) | A link to the "Client Buyout of Returnable Packaging" document. Filled in by 1C at the moment the file is added from the document form and should not be changed. If you open the entry directly from the general list and "unlink" the owner — the file will be left hanging without a document and will be lost. |
| File (file data) | The content itself. Stored either in the database or in volumes on disk — depends on file storage settings. If you attach an empty or corrupted file — you'll get a "Failed to open file" error when opening it. |
| Extension | File type (pdf, jpg, png, docx). Filled in automatically from the source file. 1C uses it to determine which program to open the file with. |
| Author | The user who attached the file. Set automatically based on the current user. Needed to understand who brought the document. |
| Creation / modification date | Service dates. Set automatically, no need to edit. |
| Comment | Free text: "original with the lawyer," "signed by both parties." Helps avoid opening the file just to understand its content. |
| Signed with digital signature / Encrypted | Indicators that a digital signature or encryption has been applied to the file using 1C tools. Set automatically when signing via "More" → "Sign." |
Adding practice: in the list of attached files, click "Add" → "File from disk," select the file, edit the name and comment if necessary, click "Write and close." Files can also be dragged directly into the list area with the mouse.
4. Worked example
Situation. LLP "Logistik-Pro" shipped beverages to a client on returnable pallets. The client did not return 200 pallets and bought them out under a supplementary agreement: price 5,000 ₸ per pallet, total 200 × 5,000 = 1,000,000 ₸ excluding VAT. The VAT rate in 2026 is 16%, so VAT = 160,000 ₸, payable 1,160,000 ₸. The cost of the pallets on account 1330 is 3,000 ₸ per unit, totaling 600,000 ₸.
The accountant created the "Client Buyout of Returnable Packaging" document for these amounts. The client sent a signed acceptance-buyout act in PDF. The accountant opened the document, clicked the paperclip "Attached Files" → "Add" → "File from disk," selected Акт_выкупа_тары_LP-2026.pdf, kept the name as "Packaging Buyout Act LP-09.2026," wrote "signed by client 23.09.2026" in the comment, and saved it.
Important: the attached file itself does not create any accounting entries or register movements — it is a storage for the scan. Entries are generated by the owner document "Client Buyout of Returnable Packaging" upon posting:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 1,000,000 | Income from sale of bought-out packaging |
| 1210 | 3130 | 160,000 | VAT 16% payable |
| 7010 | 1330 | 600,000 | Cost of bought-out packaging written off |
In total, the client's receivables (1210) increased by 1,160,000 ₸. After that, an ESF for 1,160,000 ₸ is issued based on the document. And the attached act remains linked to the document forever — it is visible on the document form at any time.
5. Operation types
The attached files catalog has no "operation types" in the accounting sense — it is not a document. But you can perform a set of actions on an entry (the "More" button in the list or in the file form):
- Add file from disk / from scanner — upload a new file or scan a paper original.
- Open / Open card — view the file or its attributes.
- Edit — open for modification, creating a new version (if version tracking is enabled).
- Finish editing / Cancel editing — return the file to storage.
- Save as — export a copy to disk.
- Sign with digital signature / Verify signature / Encrypt — work with the digital signature.
- Delete (mark for deletion) — remove an unnecessary file.
6. What is generated when a file is added
- A catalog entry with a link to the owner document.
- File data in internal storage (in the database or in a volume on disk — depending on file storage settings).
- A file version — when edited again, a new version is created, and old ones are kept if version tracking is enabled.
The attached file generates no accounting entries, accumulation register movements, ESF, or SNT whatsoever — this is fundamental. The ESF (via the ESF IS) and SNT, as well as entries on accounts 1210, 6010, 3130, 7010, 1330, are generated by the owner document "Client Buyout of Returnable Packaging." The file only stores the supporting scan alongside it.
7. Printed forms
The attached files catalog has no printed forms of its own. Available actions for working with the file: "Open" (view in an external program based on file type), "Save as" (export to disk), "Print" the content itself through the associated program (e.g., a PDF viewer). Printed forms for the act, ESF, and waybill are taken from the owner document "Client Buyout of Returnable Packaging."
8. Common errors
"File is locked by another user" — the file is open for editing by someone else (the "Being edited" flag is set). Wait until your colleague finishes editing, or remove the lock via "More" → "Cancel editing" (with administrator rights), then open it again.
"Failed to open file. The file may be corrupted" — a corrupted or empty file was attached during upload, or there is no program installed for this extension on the computer. Delete the entry and attach a correct file; check that a program is installed for the extension (pdf, jpg).
"Maximum allowed file size exceeded" — a size limit for attached files is enabled. Reduce the file size (compress the PDF, lower the photo resolution) or ask the administrator to increase the limit in file settings.
"Insufficient rights to add attached file" — your profile lacks the right to attach files to this object. Contact the administrator to configure access rights.
File was added but not saved on the server (volume unavailable) — when storing files in volumes on disk, the volume directory is unavailable or full. Check with the administrator that the storage volume is accessible and has free space.
9. FAQ
Does the attached file need to be posted? No. It is a catalog item, not a document. It is not posted and does not generate movements — it is simply written and remains linked to the owner document.
Does the attached file generate entries or affect VAT? No. All entries (Dr 1210 Cr 6010, Dr 1210 Cr 3130 for VAT 16%, Dr 7010 Cr 1330) and VAT are generated by the "Client Buyout of Returnable Packaging" document. The file is only a storage for the scan.
Where are files physically stored — in the database or on disk? It depends on the file storage settings in the configuration: either in the database's internal storage or in volumes on disk. Both options are transparent to the user — you open the file the same way either way.
Can several files be attached to one document? Yes, as many as needed: act, photo, supplementary agreement, letter. Each file is a separate catalog entry with the same owner.
How do I replace a file with a new version without losing the old one? Open the file via "Edit," make changes, then "Finish editing." If version tracking is enabled, the old version will be kept, and you can return to it via "More" → "Versions."
What happens to files if the owner document is marked for deletion? Attached files are subordinate entries. When the document is deleted by the "Delete marked objects" processing, the files linked to it will also be deleted. As long as the document exists — the files remain in place.
Can an attached file be signed with a digital signature? Yes. In the file form, "More" → "Sign." After signing, the "Signed with digital signature" flag is set, and via "Verify signature" you can confirm its validity. This is convenient for scans requiring legal significance.
How do I quickly find the file I need among many? Open the list of attached files from the document itself — it contains only its files. A meaningful name and comment ("Packaging Reconciliation Act 09.2026," "signed by client") allow you to find what you need without opening every file.
Why can't I create an entry directly in the general catalog list? The catalog is subordinate to the owner document, so an entry without an owner is invalid. Add files only from the "Client Buyout of Returnable Packaging" document form using the "Attached Files" button.
10. Related documents
- Owner (basis for existence): the "Client Buyout of Returnable Packaging" document — without it, an entry in this catalog cannot be created.
- Documents related to the owner: the contract with the client and the supplementary agreement on packaging buyout, waybills for shipping returnable packaging, ESF (ESF IS) and, if necessary, SNT, mutual settlement reconciliation act, receipt of payment (to close receivables on account 1210).
- What is created based on the file: nothing — the attached file is not a basis for other documents, it only confirms them.
How to find out your release
Menu "Help" → "About Program" — it shows the platform version and configuration release. This instruction was prepared and verified on release 3.4.5.21 of the "Trade Management for Kazakhstan" (edition 3.4) configuration. On other releases, the placement of the "Attached Files" button and the set of actions may differ slightly.