Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4).
Imagine: you have 8,000 item positions in your database. Month-end closing arrives, you open the account turnover balance sheet for account 1330 "Goods" — and get a sheet of 8,000 lines. Cost calculation runs slowly, registers have bloated, and the auditor asks "give us goods by groups, not each item separately." This is where the "Item Analytical Accounting Groups" catalog comes in. It doesn't create documents or print reports. It solves one task — consolidating the analytics of inventory and cost accounting so that registers and postings are readable, not drowning in details.
1. Purpose
The catalog stores analytical groups by which inventory and cost accounting is consolidated. Operational accounting (sales, warehouse balances) remains detailed — by each item. But in cost registers and in regulated accounting postings, goods are "rolled up" to the group level. This reduces the volume of data, speeds up month-end closing, and makes reporting manageable.
2. Where to find it
This catalog usually has no direct item in the command panel — it is opened from accounting settings and from item cards. The fastest way to open the list is:
Via navigation link. Main menu (icon in top left corner) → "Go to navigation link" → paste the string and click "Go":
e1cib/list/Справочник.ГруппыАналитическогоУчетаНоменклатурыVia settings. Section Master Data and Administration → Financial Result and Controlling — this is where the mechanism for inventory accounting by analytical accounting groups is enabled. After enabling, the group field appears in the item card and in item types.
From the item card. Section Master Data → Items → open a position → the analytical accounting group field/attribute (visible when the mechanism is enabled).
2a. How to find your release
Main menu → "Help" → "About the Program". In the window that opens you will see the platform version (e.g., 8.3.x) and the configuration release — a line like "Trade Management for Kazakhstan, edition 3.4 (3.4.5.21)". Everything described below applies specifically to release 3.4.5.21. On neighboring releases, setting names may differ slightly.
3. How to fill it out
The catalog itself is simple — the complexity lies in where you connect it.
| Field | Required | Why and what happens on error |
|---|---|---|
| Name | Yes | This is how the group is seen in reports and turnover sheets. Name it in a human way: "Large Household Appliances," "Food Products," "Spare Parts." If you name it "Group 1" — later you won't understand anything in the account 1330 turnover sheet. |
| Code | Assigned automatically | Don't touch it without reason. Used for sorting and data exchange. |
Next — the main reason this catalog exists:
- Enable the mechanism. Master Data and Administration → Financial Result and Controlling → enable inventory/cost accounting by analytical accounting groups. Until this flag is set, the group field won't appear in items.
- Set up groups. Don't create too many: 20–50 groups per database is the norm. The point is consolidation, not duplicating the item catalog.
- Link items. Assign a group in item cards — manually or via an item type (then all new items of this type will get the group automatically). An item without an assigned group will be "outside analytics" — an empty value will appear in the turnover sheet, and you won't be able to reconcile it.
There's nowhere to fill it out "incorrectly" here — there's only one trap: changing an item's group assignment retroactively. Postings from past periods have already been made under the old group, while new ones will go under the new group — the balances will "diverge." Only change the grouping starting from a new period.
4. Example with figures and postings
An electronics store, form 6010/7010. Thousands of SKUs are rolled up into the group "Large Household Appliances." Among others, it includes an LG refrigerator.
Source data (₸):
- Refrigerator cost: 250,000
- Sale price excluding VAT: 400,000
- VAT 16%: 400,000 × 16% = 64,000
- Payable by customer: 464,000
Receipt of goods (account 1330 analytics — not "LG Refrigerator," but the group "Large Household Appliances"):
| Dr | Cr | Amount | 1330 Analytics |
|---|---|---|---|
| 1330 | 3310 | 250,000 | Large Household Appliances |
| 1420 | 3310 | 40,000 | VAT offset (250,000 × 16%) |
Sale to customer:
| Dr | Cr | Amount |
|---|---|---|
| 1210 | 6010 | 400,000 |
| 1210 | 3130 | 64,000 |
Cost write-off (after cost calculation at month-end closing):
| Dr | Cr | Amount | Analytics |
|---|---|---|---|
| 7010 | 1330 | 250,000 | Large Household Appliances |
Payment from customer:
| Dr | Cr | Amount |
|---|---|---|
| 1030 | 1210 | 464,000 |
What the group provides. In operational accounting you still see the balance specifically for "LG Refrigerator." But in the account 1330 turnover sheet and in Dr 7010 Cr 1330 postings there is one line "Large Household Appliances" — together with hundreds of other items in this group. Instead of a sheet with thousands of lines — a readable report with a few dozen groups.
5. Operation types (usage modes)
The catalog has no "operation types" like a document does. But there are modes in which the group works — and this is important to understand:
- Inventory accounting analytics — goods on account 1330 are stored broken down by groups.
- Cost calculation analytics — batch accounting and cost calculation are consolidated to the group level.
- Regulated postings breakdown — sub-account of inventory accounts in month-end closing postings.
Don't confuse this catalog with similar ones: "Item Financial Accounting Settings Groups" define the accounts for accounting (1330, 7010, etc.), while item groups are analytics for income/expenses by activity area (6010/7010). "Item Analytical Accounting Groups" are responsible only for the level of detail in inventory and cost accounting.
6. What is generated when used
The catalog is a classifier — it is not posted and does not generate movements itself. Movements are generated by documents (receipt, sale, cost calculation), and the group acts as an analytics value in them:
- Cost and inventory accounting registers — entries are detailed to the group level, not the item level.
- Regulated accounting postings — on accounts 1330 and 7010, the "Item" sub-account is replaced with "Analytical Accounting Group."
- The catalog does not generate electronic documents. Electronic invoices (ESF) and waybills (SNT) are generated from sales/receipt documents and contain specific items, not the group — fiscal documents are always detailed, grouping does not affect them.
7. Printed forms
The catalog has no specialized printed forms — it is not a document. Only printing of the list of groups is available from the list form (button "Print" / "Output List") as a spreadsheet document. You "see" group analytics in reports: account turnover sheet, "Cost of Goods," "Gross Profit" — there the group is available as a grouping field.
8. Common errors
"Item analytical accounting group not filled in" (when posting/closing). No group has been assigned to the item. Open the item card or its type and assign a group, then re-post the period's documents.
Item ends up in an "empty" line of the turnover sheet. The mechanism is enabled, but part of the items were set up earlier and not linked. Use the bulk attribute change tool to assign the group all at once by the needed selection.
"Changing inventory accounting analytics is prohibited, there are movements in a closed period." You are trying to change an item's group for a past period. Only change it starting from the date following the editing lock date; regrouping closed periods requires an adjustment and cost recalculation.
Balances "diverged" after enabling the mechanism. The group accounting flag was enabled in the middle of the year. Enable the mechanism from the beginning of a period and perform bulk re-posting — otherwise some movements will remain by item, some by group.
9. FAQ
Is this the same as an item group? No. An item group is analytics for income and expenses (accounts 6010/7010) by activity area. An analytical accounting group is the level of detail in inventory and cost accounting (account 1330 and cost).
How is it different from "Item Financial Accounting Settings Groups"? Those define which accounts to use for the item. These define how detailed to store it in registers and postings. One item simultaneously has both a financial accounting settings group (account) and an analytical accounting group (level of detail).
Is it mandatory to enable this mechanism? No. If there are few items, keep accounting by item — it's more visual that way. Groups are needed when there are thousands of SKUs and registers/month-end closing slow down.
Does the group affect ESF and SNT? No. ESF and SNT contain specific items. Grouping is only internal accounting analytics.
Is the 16% VAT rate connected to the group in any way? No, the VAT rate is taken from documents and the item card. In 2026, a rate of 16% applies in Kazakhstan — the analytical accounting group does not affect it.
Can the group of an item that has already had sales be changed? Technically yes, but only from an open period. Movements in closed periods have already been made under the old group — they cannot be changed without a cost recalculation.
How many groups should be set up? As many as needed to make reporting readable: usually dozens, not thousands. If there are almost as many groups as items, the mechanism loses its point.
How to quickly assign a group to many items at once? Via "Bulk Attribute Change" for items or via an item type — new items of that type will get the group automatically.
The group field disappeared from the item card — why? The group-based accounting mechanism is not enabled in the "Financial Result and Controlling" section. Enable the setting — the field will appear.
What should be done if after cost calculation the postings 7010/1330 show an item instead of a group? This means the group-based mechanism was not active at the time of posting. Enable the setting and re-post the period's documents with cost recalculation.
10. Related documents and objects
- Filled in based on: values from this catalog are substituted into the item card and the item type (section Master Data → Items).
- Where it is used: documents "Purchase of Goods and Services," "Sale of Goods and Services," the regulated operation "Cost Calculation of Goods" (month-end closing).
- Related in meaning: "Item Financial Accounting Settings Groups" (accounting accounts), "Item Groups" (income/expense analytics), the "Financial Result and Controlling" setting.
- Where the result is visible: reports "Account Turnover Balance Sheet," "Cost of Goods," "Gross Profit."
How to find your release: main menu → "Help" → "About the Program" — it shows the platform version and configuration release.
Material prepared for "Trade Management for Kazakhstan," release 3.4.5.21 (edition 3.4).