Purpose
The document “Entering Initial Balances” is needed to enter the balances for accounting and tax accounts as of the start date of working in the program (when starting accounting or transitioning from another system). It generates entries in correspondence with the auxiliary account 00 and fills in the balances across all analytical dimensions (counterparties, nomenclature, warehouses, employees, batches, currencies). Without correct entry of balances, further accounting will be inaccurate: the balance will not match, goods will be incorrectly written off, and mutual settlements will be closed improperly.
Where to find
There are two equivalent ways:
- Through the workplace (recommended): section “Main” (or “For the Manager” / “Enterprise”) → “Getting Started” → “Assistant for Entering Initial Balances”. In the assistant, select the account from the chart of accounts and click “Enter Balances by Account” — the required document will open.
- Through the document list directly: menu “All Functions” → Documents → “Entering Initial Balances”, button “Create”.
1C Navigation Link (Service → “Go to Navigation Link”, or Ctrl+ paste in the address bar):
e1cib/list/Document.EnteringInitialBalances
Tip: always access through the Assistant, as it automatically determines the type of operation and the necessary set of columns for a specific account (for 1330 — nomenclature/warehouse/batch, for 1210 — counterparty/contract/payment document, etc.).
How to fill out
Document Header
| Field | Mandatory | What to specify |
|---|---|---|
| Organization | ✅ Yes | The organization for which the balances are entered. If there are multiple legal entities — strictly the one whose balance you are transferring. |
| Document Date | ✅ Yes | The last day of the period preceding the start of accounting. If accounting starts on 01.01.2026 — set 31.12.2025. This way, the balances will be recorded “at the end” of the previous period and will become the opening balance for January. |
| Accounting Section | ✅ Yes | Automatically filled based on the selected account (Fixed Assets, Inventory, Mutual Settlements, Cash, VAT, etc.). Determines the composition of the table part. |
| Comment | No | Arbitrary note, for example “Transfer from BukhUchet2.0”. |
Table Part
The composition of the columns depends on the accounting section. Key mandatory fields:
- Account (✅) — account from the standard chart of accounts of the RK, for which the balance is entered.
- Subaccount1 / Subaccount2 / Subaccount3 (✅ for accounts with analytics) — counterparty and contract (for 1210/3310), nomenclature (for 1330), employee (for 3350), article, etc. The program will not process the document without filled analytics if it is provided by the account settings.
- Quantity (✅ for quantitative accounts — 1330, FA, goods) — balance in units.
- Currency and Amount (currency) (✅ for currency accounts) — amount in the currency of settlements.
- Amount (✅) — amount of the balance in tenge according to the data of accounting.
- Tax Amount (permanent / temporary difference) — amounts for tax accounting; filled if you are accounting for differences.
- Settlement Document (✅ for 1210/3310/1250, etc.) — the basis document for mutual settlements (created here as “Settlement Document with Counterparty”), so that further payments correctly close this debt.
Rule: enter a separate document (or set of documents) for each accounting section. The assistant specifically breaks down the entry by accounts — do not try to enter goods, fixed assets, and cash in one document.
Detailed EXAMPLE with Entries
Condition. LLP “Astana-Trade” starts accounting in 1C from 01.01.2026. Document date — 31.12.2025. As of this date, there are balances:
| # | Account | Analytics | Indicator | Amount, ₸ |
|---|---|---|---|---|
| 1 | 1330 “Goods” | Product “Coffee Beans”, 200 kg, warehouse “Main” | 200 kg | 1,600,000 |
| 2 | 1210 “Receivables from Buyers” | LLP “Client-A”, contract #5 | debtor's debt | 928,000 |
| 3 | 1030 “Cash in Current Accounts” | bank account | balance in account | 3,000,000 |
Entries that the document will generate (correspondence with account 00):
| Dr | Cr | Amount, ₸ | Content |
|---|---|---|---|
| 1330 | 00 | 1,600,000 | Balance of product “Coffee Beans” (200 kg × 8,000 ₸) |
| 1210 | 00 | 928,000 | Balance of receivables from LLP “Client-A” |
| 1030 | 00 | 3,000,000 | Balance of cash in the current account |
Analysis of the receivable amount 928,000 ₸. If the buyer's debt arose from sales with VAT at the rate of 16%, it includes tax: 800,000 ₸ (goods/income) + 128,000 ₸ (VAT 16%) = 928,000 ₸. When entering the balance for 1210, the entire debt amount 928,000 ₸ is specified — VAT is not highlighted separately in the account 1210, it is already included in the buyer's debt (income was reflected by the entry Dr 1210 Cr 6010 and Dr 1210 Cr 3130 in the previous period).
Verification after entry. Generate a trial balance report for account 00 as of 01.01.2026. Account 00 should close to zero (assets = liabilities). In our example, the total debit for 00 (from future liabilities, e.g., capital/creditors) should balance these 5,528,000 ₸. An unclosed account 00 is a signal that the balances have not been fully entered.
Types of Operations
The document is universal and supports the entry of balances across all sections through the selection of the accounting section:
- Fixed Assets and intangible assets (with depreciation, cost, term).
- Inventory (TMC) — goods, materials, finished products (accounts 1310–1350) with quantity, warehouse, batch.
- Work in Progress (account 1340/8110).
- Cash — cash register (1010), bank (1030), cash in transit (1020).
- Mutual Settlements — with buyers (1210), suppliers (3310), advances (1610/3510), accountable persons (1250/3350), others (1280/3390).
- VAT — balances for account 1420 “VAT to be Reimbursed” and 3130 “VAT Payable”.
- Tax and Payroll Settlements (3120–3190, 3350).
- Capital and Reserves (5010, 5410, 5510 — retained earnings).
- Other Accounting/Tax Accounts — manual entry of balances for any account.
What is generated upon processing
- Accounting entries in correspondence with account 00 (in both directions: active accounts — Dr account / Cr 00; passive — Dr 00 / Cr account).
- Movements in accumulation and information registers of the corresponding section: “Input VAT”, “Output VAT”, product batches, mutual settlements, depreciation of fixed assets, cash balances, etc. — so that balances are visible not only in entries but also in specialized reports.
- Settlement documents with counterparties (for 1210/3310) — service basis objects that will later close payments.
Electronic documents (ESF / SNT) are NOT generated by this document. Entering initial balances is not a sale or receipt; invoices in the ESF and SNT systems are not issued for it. ESF and SNT are generated only for movement documents (Sale, Receipt) already in the working period.
Printed Forms
The following can be printed from the document:
- “Entering Initial Balances” — printed form of the document itself with a list of lines, accounts, and amounts.
- Accounting Certificate — for the entered entries.
Main control reports after entry (not printed forms of the document, but mandatory checks):
- Trial Balance (overall and for account 00).
- Account Statement with the necessary analytics (for 1330 — by nomenclature, for 1210 — by counterparties).
Common Errors
| Message / Symptom | Cause | How to Fix |
|---|---|---|
| “Field "Subaccount1" is not filled” (or Subaccount2/3) | Analytics is provided for the account (counterparty, nomenclature, contract), but it is empty. | Fill in all subaccounts of the account. For 1210/3310, counterparty, contract, and settlement document are mandatory. |
| Account 00 does not close to zero in the OSV | Not all balances have been entered (for example, assets were entered, but capital/creditors were not). | Create documents for the missing sections to balance the debit and credit of 00. |
| “Value of the attribute "Organization" is not filled” | Empty header. | Specify the organization. |
| Balances entered in the wrong period | Document date = accounting start date (01.01.2026), not the end of the previous period. | Set the date to 31.12.2025 — then the balances will become the opening balance for January. |
| For 1210 after payment, the debt is “duplicated” / not closed | The “Settlement Document” was not created when entering the balance. | Re-fill the line specifying the settlement document; the payment receipt will close exactly this. |
| “Date is prohibited for editing” | The entry date fell into a closed period (the date of the editing prohibition is set). | Remove/move the editing prohibition date in the settings, process the document, return the prohibition. |
Related Documents
Based on what it is entered: the document is not created “based on” — this is primary entry. The source of data is the closing balance and account statement of the previous system (or manual inventory) as of the transition date.
What “continues” the initial balances in the working period:
- for 1330 — “Sale of Goods and Services”, “Write-off of Inventory”, “Transfer”;
- for 1210 / 3310 — “Payment from Buyer”, “Write-off from Current Account”, “Mutual Settlement Act”;
- for FA — “Depreciation Accrual”, “Transfer/Write-off of FA”;
- for VAT — “Formation of VAT Application/Declaration”, ESF registers.
Mass entry: for a large volume of inventory and mutual settlements, it is more convenient to enter data through the Assistant for Entering Initial Balances with loading from external tables, rather than line by line manually.
The only moment that may visually differ in different releases is the composition of columns for individual accounting sections; in version 3.0.74.2 it corresponds to the description above, but when updating the configuration, the set of attributes for the section “requires verification” in your version.