Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty has sent you a batch of scans: contract, invoice, waybill, act of completed work. You enter them into 1C, attach the files, and then the accounting intern asks: "How can we quickly find the acts for the quarter?" And it turns out that all the documents are piled together because no one specified their type. This is where the directory "Types of Primary Documents" comes into play. It is a classifier: contract, waybill, invoice, act, power of attorney, TTH. You organize this list once — and then sort, filter, and print registers in seconds.
First, it's important: this is a directory, not a document. It does not make accounting entries by itself. It provides a "label" for the document type that you use in other objects — when registering incoming documents, in electronic document management, in registers. Below is how to work with it without errors.
1. Purpose
The directory stores a list of types of primary documents that you use to document business transactions. The values from it are used in the registration cards of incoming/outgoing documents, in attached files, in registers, and in electronic document exchange. A correctly filled directory = quick selection and accurate classification of primary documents.
2. Where to find
There is usually no direct item in the main menu for the service directory — it is opened from the places where it is used, or directly:
- Through 1C navigation: "Main Menu" → "Functions for Technical Specialist" (or "All Functions") → "Directories" → "Types of Primary Documents".
- From the document: in the "Type of Primary Document" / "Document Type" field, click the selection button (▾) → "Show All" → a list will open.
- Quickly — via navigation link. Copy the line below, then "Service" → "Go to Navigation Link" (or the link icon in the upper right corner):
e1cib/list/Directory.TypesOfPrimaryDocuments
Paste the link — 1C will open the directory list directly.
Tip: Pin the open list in "Favorites" (star at the top) if you use it regularly.
2a. How to find out your release
"Help" → "About the Program". In the window, you will see two lines:
- Platform version (for example, 1C:Enterprise 8.3.24.xxxx);
- Configuration: "Accounting for Kazakhstan", version 3.0, release — for example, 3.0.74.2.
This manual has been checked on release 3.0.74.2. If you have a different release, the location of the fields may vary slightly — the principle remains the same.
3. How to fill out
Open the list → button "Create" (or "Create Group" if you are maintaining a hierarchy).
| Field | Required? | Purpose and what happens in case of error |
|---|---|---|
| Name | Yes | This is how you name the type: "Waybill for Inventory Release (F-2)", "Act of Completed Work", "Invoice (ESF)". If left blank — you will not save it. If named vaguely ("Doc1") — you will not find the needed item in the selection list later. |
| Code | Automatically filled | Internal number of the item. Do not change it manually; 1C controls uniqueness itself. A duplicate code manually will lead to confusion during selections. |
| Group (parent) | No | If the directory is hierarchical — you can organize types into folders ("Sales", "Purchases", "Others"). If you make a mistake with the folder — the item will simply be in the wrong place when you search for it. |
| Comment / Name for printing (if available in the release) | No | Clarifying text or how the type should sound in printed registers. If empty — the usual name will be used. |
Filling practice:
- Do not create duplicates. "Act", "Act of Completed Work", "Act of Completed Works" — this should be one item, not three.
- Keep formulations in the style of RK legislation: for inventory transfer — "Waybill for Inventory Release to Third Parties (Form Z-2)", for works/services — "Act of Completed Works (Services Provided)".
- Mark for deletion those that you do not use, so the selection list does not grow.
After filling — "Save and Close".
4. Analyzed example with numbers and entries
You ship a batch of goods to the customer LLP "Astana-Snab". For the shipment, you issue a waybill for inventory release (F-2) and ESF. In the directory "Types of Primary Documents", you have previously created the item "Waybill for Inventory Release to Third Parties (F-2)" — you specify it when registering/attaching the document.
Transaction conditions:
- Cost of goods including VAT — 1,160,000 ₸;
- VAT 16% "including" — 160,000 ₸;
- Cost excluding VAT — 1,000,000 ₸;
- Cost of goods sold — 700,000 ₸.
The directory itself does not make entries. The entries are generated by the sales document to which this type of primary document is attached:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 1,000,000 | Income from sales recognized (excluding VAT) |
| 1210 | 3130 | 160,000 | VAT accrued payable 16% |
| 7010 | 1330 | 700,000 | Cost of sold goods written off |
The total accounts receivable from the customer (account 1210) — 1,160,000 ₸. After processing based on the sale, you issue an ESF in the ESF system, and the primary document type "Waybill (F-2)" allows you to filter all such shipments in the register with one click.
When the money arrives in the current account, an entry Dr 1030 Cr 1210 — 1,160,000 ₸ will be added.
The purpose of the directory here: it does not affect the amounts but links the accounting operation to the type of "paper" basis. This is critical during tax audits and when forming registers of primary documents.
5. Types of operations (modes of working with the directory)
The directory does not have "types of operations" in the sense of a document. But you work with the items in several modes:
- Create — a new type of primary document.
- Create group — folder-section (if you maintain a hierarchy).
- Copy (F9) — quickly create a similar type based on an existing one.
- Mark for deletion / unmark (Del) — remove an unused type from the active list.
- Edit (F2) — rename, move to another group.
6. What is formed upon saving
The directory is not a document, so it does not make accounting entries and movements in registers. When saving an item, the following occurs:
- An item with a unique link and code is created/updated in the database.
- The value becomes available for selection in the "Type of Primary Document" fields in document registration cards, in attached files, and when exporting to electronic document management.
- Filters and registers (for example, the register of primary documents) begin to account for this type.
Electronic documents (ESF, SNT) are not issued by the directory itself — they are generated by movement documents (sales, receipt). But the type of primary document helps to correctly classify the basis when they are issued.
7. Printed forms
The directory item does not have its own printed form. Available:
- "Print List" (button "More" → "Output List") — export of the list of types to a table/for printing for document flow regulations.
- The name of the type of primary document is inserted into printed forms and registers of those documents where it is specified (registers of primary documents, inventories, registration journals).
8. Common mistakes
"The field 'Name' is not filled" You clicked "Save" with an empty name. Fill in the name and try again.
"Failed to delete object. Links to the object found" You are trying to delete a type that is already specified in documents/cards. It cannot be deleted directly. Mark it for deletion, then "Administration" → "Delete Marked Objects" — the program will show where the item is used and offer to replace the links.
"The value of the field cannot be selected" / the required type is not visible in the selection list The item is marked for deletion or is in another group. Unmark it (Del) or move it to the correct folder.
Duplication of types "Act" and "Act of Completed Work" appeared as different items, and the selection is fragmented. Keep one standard, mark the others for deletion with link replacement when deleting marked objects.
9. FAQ
What is the difference between "Types of Primary Documents" and "Types of Operations" of the document? The first is a classifier of paper/electronic primary documents (waybill, act, invoice). The second is the nature of the business operation within a specific document (for example, "Sale of Goods" or "Provision of Services"). They complement each other.
Does this directory make entries? No. Entries are generated by documents (sales, receipt, payment). The directory only marks the type of primary document for classification and filtering.
Does the type of primary document affect ESF or SNT? The directory itself does not issue ESF and SNT. ESF is generated in the ESF system based on the sales/receipt document, and the type of primary document helps to correctly specify the basis and group documents.
Can I delete an unnecessary type? Only if there are no links to it. If there are links — mark it for deletion and run "Delete Marked Objects": the program will replace the links with the type you selected.
Can I rename an item without losing connections? Yes. Change the name — the link (internal identifier) remains the same, and the new name will be pulled into all documents.
Do I need to create a separate type for each RK form? Create for those forms that you actually use: "Waybill for Inventory Release (F-2)", "Act of Completed Work", "Invoice/ESF", "Power of Attorney (F-1)", "TTH". Do not create duplicates.
Why is the required type not in the selection list? Most likely, it is marked for deletion or is in a collapsed group of the hierarchy. Expand the groups or unmark it.
Does the directory have a printed form? There is no separate form for the card. You can output a list (button "More" → "Output List"). The name of the type is printed in registers and journals of document registration.
What is the VAT rate in the examples? The current rate for Kazakhstan in 2026 is 16%. All VAT amounts in documents where the type of primary document is inserted are calculated at this rate.
Is the hierarchy mandatory? No. You can maintain a flat list. Groups are convenient when there are many types — they are organized into sections "Purchases", "Sales", "Others".
10. Related documents
Where the type of primary document is inserted:
- Registration cards of incoming/outgoing documents and attached files;
- Movement documents — "Sale of Goods and Services", "Receipt of Goods and Services" (as classification of the basis);
- Registers and journals of primary document accounting;
- Export to electronic document management.
On what basis is the item created: manually, as new types of primary documents appear in your document flow. There is no separate "basis document" for the directory — it is filled as needed.
How to find out your release
"Help" → "About the Program" → line "Configuration": it indicates the version and release (for example, 3.0.74.2), as well as the platform version. Compare with the beginning of this manual.
This manual is relevant for "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. When updating the configuration, recheck the location of the fields through "Help" → "About the Program".