Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You attached scans of invoices, acts, and waybills to documents — and the database started to weigh tens of gigabytes. Or conversely: an accountant from the branch complains that they cannot see the attachment you uploaded on your end. Or the manager wants all scans of primary documents to be automatically uploaded to the cloud (Yandex.Disk, corporate WebDAV server) — in case something happens to the database. All of this is solved by one service directory — "File Synchronization Accounts". In it, you describe where and under which login 1C will schedule to upload and retrieve attached files.
First, it's important to note: this is a technical (service) directory, not an accounting document. It does not make accounting entries, does not generate electronic invoices (ESF) or tax returns, and does not affect VAT, individual income tax (IIT), or tax reporting. It only manages attached files (attachments). Therefore, below instead of "entries," you will see what movements and tasks it actually creates.
1. Purpose
The directory stores connection settings to external file storage (cloud via WebDAV protocol). Based on these settings, the scheduled task "File Synchronization" automatically uploads attachments from the database to the cloud and pulls changes back. One record = one storage with one login.
2. Where to find
Path in the interface:
Reference and Administration (or Administration) → File Handling Settings → section "File Synchronization" → enable the flag "Synchronize files with cloud service" → link "Configure" / "File Synchronization Accounts".
Direct navigation link (menu File → "Go to Navigation Link", or Ctrl+F11):
e1cib/list/FileSynchronizationAccounts
Copy the line, paste it into the transition window — the list of records will open, even if the menu item is hidden.
If the flag "Synchronize files..." is inactive — first enable file storage in volumes or check permissions: the setting is available to users with administrator roles.
2a. How to know your release
Help (the "?" icon in the upper right corner or the main menu) → About the Program. In the opened window:
- Platform version — for example, 8.3.24.xxxx;
- Configuration — "Accounting for Kazakhstan," version 3.0, release (for example, 3.0.74.2).
The instructions below are written for release 3.0.74.2. In neighboring releases 3.0.7x, the set of fields is the same; discrepancies of one or two points are possible only in very old or very new versions.
3. How to fill
Open the list via the link above → "Create". Fill in step by step.
| Field | Required | Why and what will happen in case of error |
|---|---|---|
| Name | Yes | This is how you will recognize the record in the list. Write something meaningful: "Yandex.Disk — primary document scans." An empty field will not allow saving. |
| Service / service type | Yes | Select the type of storage. Usually "Other service (WebDAV)." If you choose the wrong type — 1C will not understand the protocol and synchronization will fail. |
| Synchronization service address (WebDAV-URL) | Yes | The full address of the storage, for example https://webdav.yandex.ru. With a typo or without https://, the connection will not be established — you will get "Failed to connect." |
| Directory on the service | Preferably | The folder within the storage where the files will be placed (for example /1C_Accounting/). If left empty — files will go to the root, which will quickly become cluttered. |
| User (login) | Yes | Login to the cloud. For Yandex, an application password is often required, not the main one. An incorrect login will result in "Authorization error 401." |
| Password | Yes | Password/token access. Stored in the database; provide a separate service account, not the personal email of the director. |
| Account enabled (flag "Synchronize") | Yes | If the flag is not set — the task will ignore the record. If you forget to enable it — "configured, but nothing is being uploaded." |
| Synchronization schedule | Preferably | How often to run the exchange: once an hour, once a day, at night. If not set — synchronization will go according to the general schedule or only manually. |
| List of folders / filter by file types | No | Limits which attached files to synchronize (for example, only scans for "Receipt"). If not filled — everything will go to the cloud, including heavy attachments. |
After filling in, click "Check Connection" (button on the record form or in the setup assistant). 1C will try to reach the cloud and report the result. Do not save "blindly" — first check, then "Save and Close."
4. Example
Task: LLP "Astana-Snab" wants all scans of incoming primary documents (invoices from suppliers, acts) to be automatically copied to Yandex.Disk in the folder /Primary-2026/.
Steps:
e1cib/list/FileSynchronizationAccounts→ Create.- Name: "Yandex.Disk — primary document 2026".
- Service: "Other service (WebDAV)".
- Address:
https://webdav.yandex.ru. - Directory on the service:
/Primary-2026/. - User:
buh-service@yandex.kz. - Password: application password generated in Yandex account settings.
- Schedule: daily, 02:00 (at night, to avoid loading the network during the day).
- Flag "Account enabled" — set it.
- Check connection → "Connection established successfully" → Save and close.
What will happen next: at 02:00, the scheduled task "File Synchronization" will take the attached files that are not yet in the cloud and upload them to /Primary-2026/. In the morning, you will see the folder structure with your scans on Yandex.Disk.
Why are there no debit/credit entries here. This directory manages files, not business transactions. It does not affect accounting accounts (1210, 1030, 1330, 3310, 3130, 6010, 7010), does not calculate VAT (in the RK 2026 — rate 16%), does not influence IIT, social contributions, or social tax. If you need entries — you opened the wrong object: look for documents "Receipt," "Sale," "Operation." Attachments are attached to these documents, and the directory only synchronizes the files themselves.
5. Types of operations (what the directory provides)
There is no separate field "Type of operation," like in accounting documents — the record describes the type of storage. Practically, the directory serves such scenarios:
- Backup of attachments to the cloud (scans will not be lost along with the database).
- File exchange between workstations / databases through a common storage.
- Database unloading: files are stored externally, the database does not bloat.
- Two-way synchronization: changes in the cloud are pulled into the database and vice versa.
6. What is formed when recording and synchronizing
This directory does not create entries, electronic invoices (ESF), or tax returns. When working, the following is formed:
- Record in the directory "File Synchronization Accounts" with connection parameters.
- Scheduled task "File Synchronization" (Administration → Maintenance → Scheduled and Background Tasks) — is enabled and works according to your schedule.
- Service information registers of synchronization: correspondence "file in the database ↔ file in the cloud," dates, and exchange statuses. Based on them, 1C understands what has already been uploaded and what has changed.
- Registration log / synchronization report: if there were errors during the exchange (file did not upload, connection was lost), they will appear in the synchronization results, and you will see them.
7. Printed forms
The service directory does not have accounting printed forms (invoice, waybill, act) — there is nothing to print. You have access to:
- Report/protocol on the results of file synchronization — which files were uploaded, which had errors.
- Registration log for synchronization events (Administration → Registration Log, filtered by scheduled task).
8. Frequent errors
"Failed to establish a connection with the file synchronization service"
Reason: typo in the address, missing https://, server unavailable, or port closed by the firewall. Check the URL, open the address in the browser, click "Check Connection."
"Authorization error (401 Unauthorized)" Incorrect login/password. For Yandex and several services, an application password is required, not the main email password. Generate it in the account security settings and paste it into the "Password" field.
"Scheduled task 'File Synchronization' completed with an error" Check the text in the registration log. Common reasons: out of space in the cloud, the folder "Directory on the service" is unavailable, the service account does not have write permissions.
"Files are not uploading, although everything is configured" Check the flag "Account enabled" and that the scheduled task is not disabled and the schedule is set. In the file database, tasks only work when the session/agent is running.
"File synchronization is unavailable" (item inactive) File storage in volumes is not enabled or the user does not have administrator rights. Enable file storage volumes and log in as an administrator.
9. FAQ
Does this directory create accounting entries? No. This is a service object for synchronizing attached files. Entries, electronic invoices (ESF), and tax returns are generated by accounting documents ("Receipt," "Sale"), not by it.
How does "file synchronization" differ from "data synchronization"? "File synchronization" only transfers attachments (scans, attached documents) to/from the cloud. "Data synchronization" exchanges the actual objects of the database (documents, directories) between information databases. These are different mechanisms and different settings.
Which services are supported? Any storage via the WebDAV protocol (Yandex.Disk, corporate WebDAV servers, and compatible clouds). You select the type in the "Service" field.
Why doesn't my regular password work for Yandex.Disk? Due to two-factor protection. Generate a separate application password in your account and specify it in the synchronization record.
Can I synchronize not all files, but only scans for receipts? Yes, through the filter by folders/file types in the record settings. This way, only the necessary files will go to the cloud, and heavy attachments will remain in the database.
How safe is it — the password is stored in the database? The password is stored in the information database. Create a separate service account with access only to the necessary folder and minimal rights, not the personal email of an employee.
How often does synchronization occur? According to the schedule of the scheduled task that you set in the record (once an hour, at night, etc.). You can also start it manually from the setup form.
Will files be deleted from the database after uploading to the cloud? No. Synchronization copies and keeps files up to date, rather than moving them with deletion. Database unloading is done separately — by transferring files to storage volumes.
What happens if the internet goes down during the exchange? Synchronization will be interrupted, undelivered files will be sent in the next session. The error will appear in the results protocol and registration log — data is not lost.
Does the directory affect month-end closing or VAT? No. It does not affect VAT calculation (16% in the RK from 2026), IIT, social contributions, social tax, or the scheduled operations for month-end closing in any way.
10. Related objects
- File Handling Settings (Administration) — here the mechanism itself and file storage in volumes are enabled; from here you access the directory.
- File Storage Volumes — where attachments are physically stored; synchronization works on top of this storage.
- Scheduled and Background Tasks — the task "File Synchronization," which executes your settings.
- Attached files of accounting documents ("Receipt of Goods and Services," "Sale," "Invoice") — those very attachments that are synchronized.
The directory is not introduced "based on" a document and does not create anything based on it — it is configured once in administration and then works according to the schedule.