Checked on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
You are onboarding a new employee. In the personnel document, there is a field "Workplace," but the list is empty — there is nothing to choose from. Or vice versa: you are submitting a report, and the inspector asks to confirm which specific workplace the person is registered at and what the working conditions are. In both cases, the path leads to the same directory — "Workplaces." This is not a document, and it does not create any entries. It is a directory of the organization's workplaces, which personnel documents and contribution calculations rely on. Let's break it down so that you fill out the card once and correctly.
1. Purpose
The "Workplaces" directory stores a list of the organization's workplaces: where the employee physically or organizationally works, in which department, and under what working conditions. These elements are referenced by personnel documents (hiring, transfer) and are involved in determining the base for mandatory pension contributions and social deductions.
2. Where to find
The path depends on how your interface is set up, but most often:
- Section "Payroll" (or "Personnel") → "Settings and Directories" → "Workplaces".
- Or through "All Functions" / "Main Menu" → search for the term "Workplaces".
The fastest way that always works: "Service" → "Go to Navigation Link" and paste the link:
e1cib/list/Directory.Workplaces
A list of the directory will open, where you can create, copy, and edit cards using the "Create" button (Insert).
2a. How to find out your release
Menu "Help" → "About the Program". In the opened window, you will see two lines: platform version (for example, 8.3.24.x) and configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". Everything described below pertains to the release 3.0.74.2. If your numbers differ, fields and paths may vary slightly — refer to the names, not the locations.
3. How to fill out
Open the card and fill it out from top to bottom. Below is what each field provides and the consequences of errors.
| Field | Mandatory | Purpose and what happens in case of an error |
|---|---|---|
| Name | Yes | This is what you will see in the dropdown lists. Write it recognizably: "Accountant, room 204", "Welder of section No. 2". An empty field will not be accepted by the program; an unclear one ("WP1") will turn the selection into a lottery. |
| Code | Assigned automatically | Do not touch it without reason. Manual editing of the code breaks sorting and may create duplicates. |
| Organization | Yes (if accounting for several) | Links the workplace to the legal entity. If you make a mistake, the employee cannot be assigned to this workplace in the required organization. |
| Department | Yes | Determines which expense account the employee's salary will be charged to (administration → 7210, production → 8110, etc.). An incorrect department = expenses will go to the wrong place. |
| Working conditions | Preferable | Normal / harmful / heavy. This affects whether mandatory professional pension contributions (MPPC 5%) are accrued for harmful conditions. If you set "normal" for a harmful workplace, you will underpay contributions. |
| Date of creation of the workplace | Preferable | Needed for notifications to the state accounting system (Enbek.kz) and for quotas. |
| Comment | No | A free field for notes: "place under quota for persons with disabilities", "shift work". |
After filling out — "Save and Close". There is no "Post" for the directory: the element is simply saved and immediately available for selection.
The presence and exact composition of the fields "Working conditions" and "Date of creation" in the interface may depend on the functional options enabled in the "Payroll" section — this is the only thing you should check in your database.
4. An example with entries
The directory itself does not create entries. Entries are generated in personnel and payroll documents that reference the workplace. Let's trace the entire chain with real figures from 2026.
Initial data. LLP "Aktiv". You create a workplace "Accountant, room 204", department — "Administration", working conditions — normal. You hire a female employee for this position, with a salary of 300,000 ₸.
Constants for 2026: MRP = 4,325 ₸, MSP = 85,000 ₸, basic deduction for PIT = 30 MRP = 129,750 ₸/month.
Calculation for the month:
| Indicator | Base | Rate | Amount, ₸ |
|---|---|---|---|
| PPC (withheld from employee) | 300,000 | 10 % | 30,000 |
| VOSMS (withheld from employee) | 300,000 | 2 % | 6,000 |
| Income for PIT | 300,000 − 30,000 − 6,000 − 129,750 | — | 134,250 |
| PIT | 134,250 | 10 % | 13,425 |
| Net pay | 250,575 | ||
| PPCR (employer's contribution) | 300,000 | 3.5 % | 10,500 |
| SC (social contributions) | 300,000 − 30,000 | 5 % | 13,500 |
| OSMS (employer's contribution) | 300,000 | 3 % | 9,000 |
| Social tax | (300,000 − 30,000 − 6,000) × 6 % − SC 13,500 | — | 2,340 |
Entries of the "Salary Accrual" document (the department was pulled from the workplace):
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 7210 | 3350 | 300,000 | Salary accrued (administrative expenses) |
| 3350 | 3120 | 13,425 | PIT withheld |
| 3350 | 3220 | 30,000 | PPC withheld |
| 3350 | 3210 | 6,000 | VOSMS withheld |
| 7210 | 3220 | 10,500 | PPCR accrued |
| 7210 | 3210 | 13,500 | SC accrued |
| 7210 | 3210 | 9,000 | OSMS accrued |
| 7210 | 3150 | 2,340 | Social tax accrued |
When paying: Debit 3350 Credit 1030 — 250,575 ₸. You see the main point: the correctly specified department in the workplace automatically directed all expenses to account 7210. If you made a mistake there, the accountant's salary would, for example, have been charged to 8110, distorting the cost price.
5. What tasks does the directory close
The directory does not have "types of operations" — it is a file cabinet. But you will use it in several roles:
- Personnel accounting — assigning an employee to a specific position upon hiring and transfer.
- Accounting for working conditions — marking harmful/heavy workplaces for correct MPPC.
- Quotas — accounting for places under the quota for persons with disabilities.
- State reporting — data for notifications about workplaces in labor information systems.
- Analytics — grouping expenses and headcount by places and departments.
6. What is generated upon saving
When saving the card, no entries or electronic documents (ESF, SCT) are generated — the directory does not relate to accounting registers and the ESF information system. Only the element itself is recorded. All movements appear later in documents that reference this workplace:
- entries for salaries, taxes, and contributions — from the document "Salary Accrual to Employees";
- movements in personnel accounting registers — from the documents "Hiring," "Personnel Transfer";
- data for labor and headcount reports.
7. Print forms
The directory element does not have its own print form. Information about the workplace is output in the print forms of related documents:
- Labor contract and Order of hiring (T-1) — from the hiring document;
- Order of transfer (T-5) — from the personnel transfer;
- reports from the "Payroll" section grouped by departments/places.
From the list itself, a standard print list is available (the "Print" / "Output List" button).
8. Common errors
"The field 'Name' is not filled in" — you clicked "Save" with an empty name. Enter a clear name and try again.
"The field 'Organization' is not filled in" — when accounting for several legal entities, the organization is mandatory. Select the required one and save.
"Could not delete 'Workplace...', as there are links to this object" — the workplace is already referenced by a personnel document. It cannot be deleted. Use "Mark for Deletion", and physically delete it through "Administration → Deletion of Marked Objects" after closing all links.
The salary was charged to the wrong expense account — the wrong department is indicated in the workplace. Correct the department in the card and repost the accrual document.
MPPC was not accrued for the harmful condition — "normal" is set in working conditions. Set "harmful/heavy," and repost the calculation.
9. FAQ
1. How does "Workplace" differ from "Department" and "Position"? Department — an organizational unit and expense account. Position — what a person does. Workplace — a specific "point" of labor with working conditions; it connects the employee, department, and conditions.
2. Is it mandatory to maintain this directory? Technically, it can be bypassed if the functionality is turned off. But if the "Workplace" field is present in personnel documents — it must be filled out; otherwise, checks and labor reports will not pass.
3. Why is the directory not posted and there are no entries? This is a directory (file cabinet), not a document. Entries are made by documents that reference it — primarily "Salary Accrual."
4. How does the workplace affect taxes and contributions in 2026? Through the department — to the expense account. Through working conditions — to mandatory professional pension contributions (5% for harmful conditions). It does not affect PIT rates of 10%, PPC of 10%, PPCR of 3.5%, VOSMS of 2%, OSMS of 3%, SC of 5%, and social tax of 6% — these are set by legislation.
5. Is an ESF or SCT generated for the workplace? No. ESF (ESF IS) and SCT are documents for the movement of goods and services. They have no relation to the workplace directory.
6. Can a workplace that is no longer used be deleted? Directly — no, if there are links. Mark it for deletion and delete it through the scheduled operation for deleting marked objects when there are no remaining links.
7. Can one employee occupy two workplaces? Yes, in internal part-time employment, separate lines/hiring documents are issued for each workplace. In the calculation, these are different accrual lines.
8. How to quickly open the directory if it is not visible in the menu?
"Service → Go to Navigation Link," paste e1cib/list/Directory.Workplaces. The list will open regardless of interface settings.
9. I changed the department in the card — will old accruals be recalculated? Not automatically. Changes will only be picked up by new documents and those that you repost manually.
10. Is the basic deduction for PIT 14 MRP or 30 MRP? From 2026 — 30 MRP per month (129,750 ₸ at MRP 4,325 ₸), not exceeding 360 MRP per year. 14 MRP is an outdated norm before 2026 and cannot be used.
10. Related documents
- Based on what you fill out: staffing table, order for creating a workplace, card for assessing working conditions.
- Where it is used: "Hiring," "Personnel Transfer," "Salary Accrual to Employees," reports and notifications on labor.
- What "follows next": entries for accounts 3120, 3150, 3210, 3220, 3350, 7210/8110, payment from 1030.
How to find out your release: "Help" → "About the Program" — there you will find the platform version and configuration release.
The instruction was prepared for "Accounting for Kazakhstan," edition 3.0, release 3.0.74.2.