Guide "Profiles of the Electronic Invoice System (ESF)" in 1C:Accounting for Kazakhstan 3.0: Complete Manual

Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).

You issued an electronic invoice (ESF), clicked "Send to the ESF Information System" — and instead of a receipt, you received a red window: "Connection profile to the ESF Information System for the organization not found" or "Certificate for signing not specified." The implementation has been carried out, the buyer is waiting for the invoice, but nothing has gone to the state system. It is at this moment that you open the "ESF Information System Profiles" directory. Here are the settings that 1C uses to connect to the electronic invoices portal, knows which certificate to use to sign the document, and in whose name to send it. Until the profile is filled out and linked to the organization, no ESF will be sent.

1. Purpose

"ESF Information System Profiles" is a directory of settings for exchanging with the state information system of electronic invoices (ESF Information System). One profile = one set of connection parameters (organization, signature certificate, operator's credentials, service address). Without an active profile, issuing and sending ESF/SNT from 1C is impossible.

2. Where to find

Three equivalent ways:

• Through the settings section: Administration → Exchange of electronic documents → Exchange with ESF Information System → command Configure exchange profile (account).
• From the ESF document: in the electronic invoice form → More → ESF Settings → select/create a profile.
• Directly to the directory list: menu Functions for technical specialists → search for "ESF Information System Profiles".

The fastest way to open the list is through a navigation link. Copy it and paste it via Service → Go to navigation link (or in the main menu — link icon):

e1cib/list/Directory.ESFInformationSystemProfiles

2a. How to find out your release

Help → About the program (or the "i" icon in the upper right corner). In the opened window:

• Platform version — for example, 1C:Enterprise 8.3.24.xxxx;
• Configuration — Accounting for Kazakhstan, version 3.0 (3.0.74.2).

The second line is important: the settings for exchanging ESF change from release to release, and this instruction describes 3.0.74.2.

3. How to fill out

Open the directory → Create. Let's break down each field — what it does and what will happen if you make a mistake.

Action order:

1. Fill in Name and select Organization.
2. Check that BIN/IIN has been pulled in.
3. In the Certificate field, select the organization's DS (the certificate must be pre-installed on the computer and visible to 1C).
4. Leave Exchange method = "Directly via web service" if you have internet access to the portal.
5. Check the flag Use in exchange.
6. Click Save and close, then Check connection (if the button is available in your release) — 1C will contact the service and return the result.

4. Analyzed example

Situation. LLP "Aktiv" (VAT payer) sells a batch of goods to the buyer LLP "Passiv" on September 6, 2026. It is necessary to issue the sale and send the ESF.

Figures:

• Cost of goods excluding VAT: 1,000,000 ₸;
• VAT at the rate of 16%: 1,000,000 × 16% = 160,000 ₸;
• Total amount payable: 1,160,000 ₸;
• Cost of goods sold: 700,000 ₸.

Step 1. In the "ESF Information System Profiles" directory, the profile "LLP Aktiv — ESF" has already been created and filled with a certificate and the flag "Use in exchange."

Step 2. Process the document Sale (goods, services). Transactions:

Step 3. Based on the sale, create an ESF → click Send to ESF Information System. 1C takes the certificate from the profile, signs the document with the DS, sends it to the service address from the profile, and returns the status.

Note: the directory "ESF Information System Profiles" does not generate transactions — it is a configuration object. The transactions above are made by the sale document. But without a profile, the Send button will return an error, and the ESF will remain unsent even after the sale has been processed — a typical reason for discrepancies with the buyer.

5. Types of operations

The directory is not a document; it does not have "types of operations" in the usual sense. However, the profile supports several exchange scenarios:

• Sending ESF (outgoing invoices) to the ESF Information System;
• Sending and receiving SNT (accompanying invoices for goods), if the SNT module is enabled;
• Receiving incoming ESF from suppliers;
• Exchange directly via web service or via files (manual mode);
• Working with multiple organizations — one separate profile for each.

6. What is generated when using the profile

The profile itself does not create movements in the accounting registers — it only stores settings. Documents for exchange work with it:

• Electronic documents: when sent, a signed DS package of ESF (or SNT) is generated, which goes to the ESF Information System; a status receipt (accepted / rejected / in processing) comes back.
• Information exchange registers: statuses of electronic documents, history of submissions, and received receipts are recorded in the service registers of the ESF exchange subsystem.
• Accounting transactions are made by the underlying document (sale, receipt, advance invoice) — see the example in section 4.

7. Print forms

The directory itself does not have a print form. The result of its work is printed — the electronic invoice. From the ESF document, the following are available:

• "Invoice (electronic)" — print form of ESF in the format of the ESF Information System;
• "Register of invoices" — summary list of issued ESF for the period;
• Protocol/receipt of exchange — service form with the sending status.

The list of profiles can be printed using the standard command More → Print list from the directory form.

8. Common errors

"Connection profile to the ESF Information System for organization LLP … not found" The profile is not created or not linked to the required organization. Open the directory, check the Organization field and the Use in exchange flag.

"Signing certificate not specified" The profile has an empty Certificate field. Select the installed DS from the National Center for Certification of the RK. If it is not in the list — the certificate is not installed in the system or its validity has expired.

"Authorization error in ESF Information System" / "Access denied" The credentials or BIN/IIN of the profile do not match the certificate data. Check that the certificate is issued specifically for this organization.

"Failed to establish a connection with the ESF Information System service" (timeout) Incorrect Service address or no internet access to the portal. Restore the default address, check the connection. During the portal's unavailability, use the exchange method "via file."

"Certificate is invalid / expired" Reissue the DS and reinstall it, then select the new certificate in the profile. The old profile can be edited — there is no need to create a new one.

"ESF sent, but the buyer sees a different VAT amount" A common reason is that the sale was processed at the old rate. Ensure that the document has a rate of 16% (effective from 2026), not 12%. The profile is not to blame — the error is in the underlying document.

9. FAQ

Is the ESF Information System profile a document or a setting? It is a directory (configuration object). It is not processed and does not create accounting transactions, but stores connection parameters to the ESF state system.

Is a separate profile needed for each organization? Yes. The profile is linked to the organization through the Organization field. For two LLPs, create two profiles with their certificates.

Where does 1C get the VAT rate for ESF? From the underlying document (sale, invoice). In 2026, the standard rate is 16%. The profile does not affect the rate.

ESF was issued but not sent. What to check in the profile? The flag Use in exchange, the presence and validity of the Certificate, the correctness of the Service address and credentials.

Can I work without the internet? Yes, select Exchange method = "via file": 1C will generate a package for manual upload to the ESF Information System portal and reverse upload of the receipt.

The certificate was reissued — should I create a new profile? No. Open the existing profile and select the new certificate in the Certificate field. The other settings will remain.

The profile is set up, but when sending, it still says "profile not found." Why? Most often, the flag Use in exchange is unchecked, or the Organization field specifies the wrong legal entity from which the ESF is issued.

Does the profile affect SNT? Yes. The same profile and certificate are used for accompanying invoices for goods (SNT), if the SNT module is enabled in the exchange settings.

Where to check the status of the ESF sent through the profile? In the electronic documents log or in the ESF itself — the status field ("Accepted", "Rejected", "In processing") is filled from the receipt of the ESF Information System.

Can I delete the old profile? If there have already been submissions based on it, it is better not to delete it, but to uncheck the flag Use in exchange — this way the exchange history will be preserved.

10. Related documents

Based on what is configured: the profile is created manually during the initial setup of the exchange — from the section Administration → Exchange of electronic documents or directly from the first ESF document. It relies on the Organization card (BIN/IIN) and the installed DS certificate.

What does the profile use:

• Electronic invoice (ESF) — entered based on Sale (goods, services), Receipt, advance invoice;
• Accompanying invoice for goods (SNT);
• Documents Sale and Receipt — sources of data and transactions for ESF.

Logical chain: Sale → ESF → (profile substitutes certificate and address) → sending to ESF Information System → receipt.

How to find out your release

Help → About the program. The line "Configuration" will show the version and release number, the line "Platform" will show the version of 1C:Enterprise. Compare them: settings