Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
Your courier went to the supplier's warehouse to pick up the goods. The supplier's warehouse manager requires the original power of attorney in form M-2a with a signature and stamp. You issued the power of attorney in 1C, printed it, signed it by the director, scanned it — and now this scan needs to be "attached" to the power of attorney in the program, so that in six months you won't have to search for the paper in the folder. This is where this directory comes into play. You click the paperclip on the power of attorney form, select the file — and it gets placed in the directory "PowerOfAttorneyAttachedFiles". You will not type this name anywhere else manually: 1C will insert it automatically.
1. Purpose
This is a service directory for the storage of attached files. It contains all files (scans, PDFs, photos, doc/xls) that you have attached to the document "Power of Attorney". Each entry in the directory is one file, tightly linked to its owning power of attorney. It does not create accounting entries or tax movements — it is an archive of documents, not an accounting document.
2. Where to find
The usual way is one — through the power of attorney itself, because the file is always "hanging" on a specific document:
- Section "Purchases" (or "Warehouse") → "Powers of Attorney" → open the required power of attorney → on the top panel of the form, the button "Attached Files" (paperclip icon, next to the file count).
- Inside the power of attorney: More → Attached Files.
You can open the entire list of files directly (for example, to find a file by author or date) via the navigation link. Menu "Service" → "Go to navigation link" (or Shift+F11) and paste:
e1cib/list/Directory.PowerOfAttorneyAttachedFiles
This list is convenient for searching for "orphans" — files whose power of attorney is marked for deletion, or large attachments before exporting the database.
2a. How to know your release
Menu "Help" → "About the program". In the window, you will see two lines: platform version (for example, 8.3.24.x) and configuration release "Accounting for Kazakhstan" — compare it with 3.0.74.2. The location and set of fields in the file card do not change between close releases, but if your version is older than 3.0 — the paperclip interface will differ.
3. How to fill
You almost never create a directory entry manually — it is born at the moment of file attachment. The order of actions:
- Open the power of attorney → "Attached Files".
- Click "Add" → "From file" (or drag the file with the mouse into the window; you can also use "From scanner", if a TWAIN scanner is connected).
- Select the file on the disk. 1C will copy it to the database storage.
- The file card will open. Check and, if necessary, correct the fields.
Fields of the card:
| Field | Purpose and what happens in case of error |
|---|---|
| Name (mandatory) | The name of the file without the extension. It is taken from the file name on the disk. Give it a descriptive name — "Power of Attorney No. 14 for Ivanov scan," not "IMG_3382." Otherwise, in a year, you won't find the right one in a list of 300 files. |
| File Owner | The power of attorney itself. It is filled in automatically and cannot be edited. If you opened the card and the owner is empty — the file was attached "nowhere," close it and repeat through the paperclip on the document. |
| Author | The user who uploaded the file. It is set automatically according to the current user. This shows later who attached the scan. |
| Creation Date / Modification Date | Automatically set. The modification date changes with each saving of a new version. |
| Extension | pdf, jpg, png, etc. Taken from the file. It determines which program will open the file when viewed. |
| Comment (optional) | A free note: "original with wet stamp," "replacement, the old scan was unreadable." Saves time during reconciliation. |
| Edited by | Appears when you take the file "for editing." While your name is there — other users will not be able to change the file. Don't forget to "Finish editing," otherwise the file will remain locked. |
| Signature / Encryption | Indicators that the file is signed with an electronic signature and/or encrypted. Set by the "Sign" / "Encrypt" buttons, not edited manually. |
The storage (in the database or on the volume of the disk storage) is set by the administrator in the section "Administration" → "File handling settings", not in the file card itself.
4. Analyzed example
Situation. On February 6, 2026, LLP "Astana Supply" issues power of attorney No. 14 to courier Ivanov A. for receiving goods from LLP "Forward" — 50 boxes for a total of 1,160,000 ₸, including VAT 16% — 160,000 ₸ (cost without VAT 1,000,000 ₸). The director signed the paper power of attorney, you scanned it in PDF and want to attach it to the document.
Steps:
- Purchases → Powers of Attorney → Power of Attorney No. 14 dated 06.02.2026.
- Paperclip "Attached Files" → Add → From file → select
PowerOfAttorney_14_Ivanov.pdf(size 1.3 MB). - In the file card:
- Name:
Power of Attorney No. 14 Ivanov scan - Owner: Power of Attorney No. 14 dated 06.02.2026 (filled in automatically)
- Author: Your login, Creation Date: 06.02.2026
- Comment:
original signed by the director, stamp is present
- Name:
- Click "Sign", select the accountant's electronic signature certificate — the file receives the "Signed" attribute.
- Save and close. On the power of attorney form, the counter next to the paperclip became "1".
What you got: the scan is permanently attached to power of attorney No. 14. When reconciling with LLP "Forward," you open the power of attorney, click the paperclip, and see the signed PDF.
No accounting entries for this file — none. The directory of attached files does not create movements in accounts. Accounting entries are formed not by the file, but by the receipt of goods that you will enter according to this power of attorney:
| Operation | Debit | Credit | Amount, ₸ |
|---|---|---|---|
| Goods received (excluding VAT) | 1330 | 3310 | 1,000,000 |
| VAT 16% accepted for offset | 1420 | 3310 | 160,000 |
(1420 — VAT to be refunded; upon subsequent sale of this goods, 1210/6010 will go to revenue, 3130 for VAT payable, and 7010/1330 for cost.) But all this is the movements of the receipt document, not the file card.
5. Types of operations
The directory does not have a separate attribute "Type of operation." By its nature, you perform the following actions with the entry:
- Attach file — from a file on disk, from a scanner, by dragging, from the clipboard.
- View / Open — in an external program or in the built-in viewer.
- Edit (take for modification) and Finish editing (save a new version).
- Store versions — when saving again, a new version is created, old ones are available through "Versions."
- Sign with electronic signature and Encrypt.
- Save as… — export the file back to disk.
- Mark for deletion.
6. What is formed when working
There are no accounting movements. When attaching a file:
- No accounting entries.
- No electronic invoices (ESF) or accompanying documents. Electronic invoices (ESF) and accompanying documents for goods are formed from sales/movement documents, not from the file storage. Do not confuse "attached scan" and "electronic document EDO."
- A record in the directory is created with the binary data of the file (in the database or on the volume) and service attributes (author, dates, size, extension).
- Text for full-text search is extracted — later the file can be found by content through general search.
- When signing, a file of the electronic signature (data of the electronic signature) is saved along with the file.
7. Printed forms
The file card does not have its own printed forms — it is just an attachment. The document-owner is printed. From the power of attorney, the following are available:
- Power of Attorney (M-2) — standard form.
- Power of Attorney (M-2a) — form with a detachable stub for the register of powers of attorney.
The attached file is opened with the "Open" button and printed using the viewer program (Acrobat, photo viewer, etc.).
8. Frequent errors
"File size exceeds the maximum allowable size (…). File upload is not possible." The administrator has limited the maximum size of attachments. Reduce the resolution of the scan (200–300 dpi is sufficient for readability) or ask the administrator to increase the limit in "File handling settings."
"File is being edited by user …" Someone (possibly you from another session) has taken the file for editing and has not closed it. Wait for it to be released or ask that user to perform "Finish editing." The administrator can remove the lock via "Cancel editing."
"Failed to save the file on the volume. The volume may be unavailable." Files are stored on a disk volume, and the network path is unavailable (server is off, no rights to the folder). Check the availability of the volume in the storage settings; temporarily you can switch file storage to the information database.
The paperclip is present, but "0" files, although you definitely attached them. The file was attached to another object (for example, you were on the line of the table part, not on the document). Open the list via the navigation link and check the "File Owner" field.
"Text extraction failed." Not critical: the file (for example, a photo-scan without a text layer) was not indexed for search. The file opens and is stored normally, but you will have to search for it by name, not by content.
9. FAQ
Can I open this directory as usual and add a file with the "Create" button? Technically, the list opens via the navigation link, but it is correct to add files through the paperclip "Attached Files" on the power of attorney itself — only this way will the owner be filled in correctly. A "manually" created entry without an owner is useless.
Does this directory create entries? No. This is a file storage. Entries (1330, 1420/3310, etc.) are formed by the receipt document entered according to the power of attorney, not by the file itself.
Is an electronic invoice (ESF) or accompanying document generated from it? No. ESF (ESF system) and accompanying documents are issued from sales/movement documents. The attached scan is an internal archive, it does not go into the ESF system.
Where are the files physically stored — will they inflate the database? It depends on the settings. When stored "in the information database," files increase its size; when stored "on disk volumes" — they lie in a network folder. For large volumes of scans, configure the volumes.
How to sign the scan of the power of attorney with an electronic signature? In the file card, click the "Sign" button, select the certificate. After that, the file will have the signature attribute, and the electronic signature file will be stored next to it. This works if the electronic signature subsystem is configured in the database.
Can multiple versions of the same scan be stored? Yes. Take the file for editing, replace it, and finish — the old version will be saved. All versions are visible through "More → Versions."
The file was deleted by mistake — how to recover it? If the entry is only marked for deletion and has not yet been permanently deleted (the "Delete marked objects" has not been executed), unmark it. After final deletion, recovery is only possible from a backup of the database.
Why can't the "Owner" field be changed? The link between the file and the power of attorney is service and unchangeable — otherwise, the file will "detach" from the document. To link the scan to another power of attorney — reattach it through the paperclip of the required document.
Is the attached file visible to all users? Yes, if the user has rights to the power of attorney itself and to work with files. Rights are configured by the administrator in access profiles.
Can multiple files be attached at once? Yes — select multiple files in the selection window or drag them as a group into the area of attached files.
10. Related documents
- Based on what it appears: the directory is always "attached" to the document "Power of Attorney" (Purchases/Warehouse → Powers of Attorney). Without the owner document, the entries do not exist.
- What it works in conjunction with: the power of attorney itself is entered for a specific purchase and is logically linked to "Receipt of Goods (Services)" and the contract with the supplier — specifically the receipt...