Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You are processing the hiring of a new accountant. You reach the "Position" field — but the required line is not in the list. Or it is there, but there are three similar options: "Accountant", "accountant", and "Accountant (material table)". You choose randomly, the document is processed, and the salary is calculated. But after a quarter, form 200.00 and the statistical labor form show a "mess": the same person is listed under two different positions, and the headcount does not match. All this stems from one small directory — "Positions of Organizations". Let's break it down so that you can set up the position once and correctly.
1. Purpose
The directory stores a list of positions in your organization. Positions are selected in personnel documents (hiring, personnel transfer), in the staffing table, and in employee personal cards. The directory itself does not perform any calculations or postings — but it determines how a person will be "signed" in orders, labor reports, and tax reporting.
2. Where to find
Path in the menu: section "Payroll" (in some interfaces — "Personnel") → block "Directories and Settings" → "Positions".
Open directly in 1C: "Service" → "Go to navigation link" and paste:
e1cib/list/Directory.PositionsOfOrganizations
There is no separate "document" here — it is a list. You add a new position using the "Create" button (or Ins), and edit it with a double click.
2a. How to find out your release
"Help" → "About the program" (or the "i" icon in the upper right corner). In the window, you can see the platform version (for example, 8.3.24) and the configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The fields and buttons in your database should match this instruction. If the release is older — update, as some mechanics (for example, the deduction of 30 MRP from 2026) are absent in earlier releases.
3. How to fill out
The card is simple, but each field affects documents further down the chain.
| Field | Mandatory | Purpose and consequences of errors |
|---|---|---|
| Name | Yes | This is how the position appears in all lists and orders. Write it exactly as in the staffing table: "Chief Accountant", not "chief acc". Duplicates with different spellings ("Accountant" and "accountant") lead to double counting of headcount and discrepancies in labor reports. |
| Code | Automatically filled | A unique number within the directory. Do not modify manually — manual editing can lead to duplicate codes and disrupt sorting. |
| Group (folder) | No | Grouping for convenience (for example, "AUP", "Production"). It does not affect postings and reports, only the order in the list. Convenient when there are dozens of positions. |
| Full name | No | Used in printed orders and employment contracts. If left blank, the usual "Name" is used. If you leave it with a typo — the typo will go into the contract. |
| Code according to the classifier of occupations (NCA) | No | Needed for statistical and tax reporting on personnel. The presence and exact name of the attribute is version-specific — check this field in your release. If you conduct statistical labor reporting, fill it out: an empty code will complicate form generation. |
Filling practice:
- Before creating, search for the position (the line above the list) — to avoid creating duplicates. This is rule No. 1.
- Write the name exactly as it appears in the approved staffing table.
- One position — one record. Different salaries for one position are different entries in the staffing table, not different positions.
- Do not delete a position if there have already been employees assigned to it. Mark it for deletion — then the history of personnel documents will not "hang".
4. An example with numbers and postings
The directory does not make postings, but we will show the entire chain — the reason for creating the position in the first place.
Step 1. Create the position "Accountant" (name "Accountant", full "Accountant of the calculation table").
Step 2. In the document "Hiring", select the employee, this position, and a salary of 400,000 ₸ per month.
Step 3. The document "Salary Calculation" for the month calculates according to the RK rates for 2026:
| Indicator | Base, ₸ | Rate | Amount, ₸ |
|---|---|---|---|
| Salary (accrued) | — | — | 400,000 |
| OPV (withholding) | 400,000 | 10 % | 40,000 |
| VOSMS (withholding) | 400,000 | 2 % | 8,000 |
| Deduction for IPR | 30 MRP × 4,325 | — | 129,750 |
| Taxable income for IPR | 400,000 − 40,000 − 8,000 − 129,750 | — | 222,250 |
| IPR | 222,250 | 10 % | 22,225 |
| Net pay | 329,775 |
Employer contributions:
| Indicator | Base, ₸ | Rate | Amount, ₸ |
|---|---|---|---|
| SO | 400,000 − 40,000 = 360,000 | 5 % | 18,000 |
| OSMS | 400,000 | 3 % | 12,000 |
| OPVR | 400,000 | 3.5 % | 14,000 |
| Social tax | 400,000 − 40,000 − 8,000 = 352,000 | 6 % | 21,120, minus SO 18,000 = 3,120 to be paid |
Step 4. Postings of the salary calculation document (accounts of the standard plan of the RK):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 7210 | 3350 | 400,000 | Salary accrued to the accountant |
| 3350 | 3220 | 40,000 | OPV withheld |
| 3350 | 3213 | 8,000 | VOSMS withheld |
| 3350 | 3120 | 22,225 | IPR withheld |
| 7210 | 3210 | 18,000 | SO accrued |
| 7210 | 3213 | 12,000 | OSMS accrued |
| 7210 | 3220 | 14,000 | OPVR accrued |
| 7210 | 3150 | 3,120 | Social tax accrued (minus SO) |
Conclusion: amounts and taxes are calculated in salary documents, but the line "Accountant" in the order and in form 200.00 is taken from this directory. If you make a mistake in the name here — you will have to correct it in all orders.
5. Types of operations
The directory does not have "types of operations" like documents. Actions on the record:
- Create — new position.
- Create group — folder for grouping.
- Copy (F9) — new position based on a similar one.
- Mark for deletion (Del) — remove from circulation without breaking the history.
- Edit selected — bulk editing (for example, moving to another group).
6. What is generated when used
The record of the directory does not create movements. It is used further:
- Staffing table — the position becomes a staffing unit with salary and allowances.
- Hiring / Personnel transfer — the position enters the employee's personnel data register.
- Salary calculation — generates postings (see example) and movements in the registers for OPV, IPR, SO, OSMS/VOSMS, social tax.
- Reporting: form 200.00 (IPR and social payments), statistical forms on labor and headcount.
Electronic documents (ESF, SNT) are not related to the position directory — they pertain to the sale of goods/services, not to personnel.
7. Printed forms
The directory itself does not have a printed form — it is a list. The name of the position appears in printed forms of other objects:
- Order for hiring (form T-1);
- Order for transfer (form T-5);
- Employment contract;
- Employee personal card (T-2);
- Staffing table (T-3).
The list of positions can be fully exported using the "Print" / "Export list" button directly from the list form (to a file or printer).
8. Common errors
"The field 'Name' is not filled" — when saving an empty card. Enter the position name and save.
"Value not selected" / "The field 'Position' is required" — when processing hiring without a position. Open the document, select the position from the directory; if it is not there — create it.
Duplicates of positions. In the labor report, one position is split into two lines. The reason is two records with different spellings. Solution: keep one, mark the second for deletion, and reassign employees to the correct position through a personnel transfer. Simply renaming a record that already has orders is safe — the history will pull through the link.
"Element is used in ..., deletion impossible" — when trying to delete a position that is referenced by documents. Do not delete physically: mark it for deletion. Complete deletion is only through "Administration" → "Maintenance" → "Delete marked objects" and only if there are no references.
9. FAQ
Below — in the faq block.
10. Related documents
Based on the directory, the following are filled out: Staffing table, Hiring, Personnel transfer, Employee personal card, Salary calculation, form 200.00.
Where the position comes from: it is created manually in this directory. There is no separate document-base — this is normative-reference information.
Related directories: "Employees", "Individuals", "Departments of organizations", "Organizations".
How to find out your release: "Help" → "About the program" — there you will find the platform version and configuration release. This instruction is relevant for "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. In other releases, the set of fields in the card may differ.