Attached Files of Organizational Divisions in 1C:Accounting for Kazakhstan 3.0 — How to Attach Scans to Divisions

Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).

The tax authority requests confirmation that the branch office in Astana has indeed been established and when. The order for its opening is stored as a paper copy in a folder, and the scan is somewhere in the HR manager's email. In six months, it will be hard to find it again. To prevent this from happening, the scan of the order is attached directly to the branch card in 1C. The file you placed there is physically stored in the directory "OrganizationBranchesAttachedFiles". You almost never open this directory directly — you work with it through the "Attached Files" button in the branch card. However, it is useful to understand what this object is and how it is structured: it directly affects document versions, digital signature, and whether your database expands unnecessarily.

1. Purpose

This is a service directory-storage. It contains files (scans, contracts, regulations, orders, photos) that you have attached to the elements of the directory "OrganizationBranches". Each attached file is a separate element of this directory, with the owner being a specific branch. It does not create accounting entries, taxes, or electronic documents: it is a pure file storage with versioning and signatures.

2. Where to find

This directory does not have a direct menu item — and that's normal, it is a service one. The correct path is:

1. Section "Directories" (or "Enterprise") → "Branches" (directory "OrganizationBranches").
2. Open the required branch.
3. On the navigation panel of the card, click "Attached Files" (sometimes just "Files").

A list of files for this specific branch will open — this is the form of the list of our directory, filtered by owner.

To open the entire directory (for example, when searching for a "lost" file or for monitoring the database size), use the navigation link. "Service" → "Open URL" / in the command line "Go to navigation link":

e1cib/list/Directory.OrganizationBranchesAttachedFiles

2a. How to know your release

"Help" → "About the program" (or the "?" icon in the upper right corner). In the opened window, you will see two lines: platform version (for example, 8.3.24.xxxx) and configuration release "Accounting for Kazakhstan" — for example, 3.0.74.2. The instructions below have been verified on 3.0.74.2; on adjacent releases 3.0.7x, the field composition is identical.

3. How to fill

You do not create a separate "file card" manually from scratch. You add a file, and the directory automatically creates an element and fills in most fields. Let's break down each field — what it means and what will happen if it is incorrect.

Order of actions when adding a file (this is "filling"):

1. In the list of attached files of the branch, click "Add" → "File from disk".
2. Select the scan/document. 1C will upload it, create a directory element, and substitute the name, extension, size, author, and date.
3. Clarify the Name meaningfully.
4. If necessary, click "Sign" (EDS) or "Encrypt".
5. Close — the file is saved within the database or in the volume.

4. Analyzed example

Task: attach a scan of the order for the opening to the branch office "Branch Office Astana" of the organization LLP "Bereke".

1. "Directories" → "Branches" → opened "Branch Office Astana".
2. Navigation panel → "Attached Files" → "Add" → "File from disk".
3. Selected Prikaz_OP_Astana.pdf (size 1.8 MB).
4. 1C created an element in the directory "OrganizationBranchesAttachedFiles":
   • Name: Prikaz_OP_Astana → renamed to "Order for the opening of the branch office Astana No. 14 dated 12.01.2026";
   • Owner: Branch Office Astana;
   • Author: Saparyova A. (current user);
   • Extension: pdf, Size: 1.8 MB, Creation Date: 06.09.2026.
5. Clicked "Sign", selected the manager's certificate → the "Signed by EDS" indicator appeared.

What happened with the data: one record was created in the directory and one version of the file in the storage. A month later, the accountant changed the order — version 2 was uploaded, while version 1 remained in history. The file took up space in the database; when transferred to the disk volume, these 1.8 MB would move from .1CD to the file resource.

About accounting entries: there are none. This is a directory-storage. It does not generate records in the RK chart of accounts (neither 1030, nor 3310, nor 6010), does not calculate VAT 16%, does not accrue individual income tax, pension contributions, social tax, or social tax. If you need entries for expenses related to the branch itself, they are generated by other documents (for example, "Salary Accrual", "Receipt of Goods and Services"), not by this object.

5. Types of operations

There are no "types of operations" in the accounting sense for this directory. There is a set of actions with the file:

• Add file from disk — upload a ready file.
• Create from template / create new — create an empty Word/Excel document and attach it immediately.
• From scanner — if a scanner is connected, scan the document directly into the card.
• Open / Edit — open the file in an external program; while editing, the file is marked as "busy".
• Finish editing — save changes as a new version.
• Sign EDS / Check signature / Encrypt / Decrypt.
• Versions — view and revert to a previous version if necessary.

6. What is formed when working

Since this is a directory, not a document, when recording an element:

• an element of the directory with the owner-branch is created/updated;
• the file body is saved — within the database or in the storage volume;
• with each "Finish editing", a new version is created (information register with file versions);
• the full-text index is updated — after updating the index, the file can be searched by content.

What is not formed: accounting entries in the accounting register, movements in tax registers, ESF (IS ESF) and SNT. The electronic signature of the file is not an ESF; it is the signature of the document itself, it does not go to IS ESF.

7. Printed forms

The directory does not have its own printed form (like TORG, invoice). Available:

• Open the file in an external program and print it using standard tools (Adobe, Word, image viewer);
• Save as... — export the file back to disk;
• send the file via email directly from 1C (the "Send" button).

8. Common errors

"File is busy for editing by user ..." Someone (possibly already dismissed) has taken the file for editing and did not close it. Correction: "More" → "Release" (available to the administrator), then work with the file.

"Failed to retrieve the file from the volume. Path is unavailable" The file is located in a volume on a network disk, and the disk is not mounted or there are no rights. Correction: check the availability of the path in "Administration" → "File operation settings" → "File storage volumes".

"File size exceeds the allowable" The limit on the maximum size of the uploaded file has been triggered. Correction: compress the scan (PDF/JPG of lower resolution) or increase the limit in the file operation settings.

"File signature is invalid" The file was edited after signing, and the hash does not match. Correction: remove the old signature and sign the current version again.

File is not found by content search The full-text index has not been updated. Correction: "Administration" → "Support and Maintenance" → update the full-text search index.

9. FAQ

Can I open this directory directly from the menu? There is no separate menu item. Open files through the "Attached Files" button in the branch card, and the entire list via the navigation link e1cib/list/Directory.OrganizationBranchesAttachedFiles.

Does this object create entries or affect taxes? No. This is a file storage. It does not make records in the RK accounts (1210, 1030, 3310, 6010, etc.), does not calculate VAT 16%, individual income tax, pension contributions, pension contributions for the self-employed, social tax, and social tax 6%. All calculations are performed by specialized documents.

Where are the attached files physically stored? Either within the information database (by default) or in storage volumes on the disk if the administrator has configured them. Volumes unload the database and speed up operations.

How to reduce the size of the database due to files? Move storage to disk volumes ("File operation settings" → "File storage volumes") and set up the cleanup of old versions.

Can I maintain document versions? Yes. Each completed editing creates a new version. Through "Versions" you can compare and revert to the needed one.

What does the "Sign" button do? Certifies the file with your EDS. This is the signature of the document itself for internal control and exchange. It has no relation to ESF and SNT in IS ESF.

How to delete an unnecessary file? Mark it for deletion, then perform "Administration" → "Delete marked objects". The file does not disappear immediately — this protects the links.

File opens as read-only, cannot be edited — why? Either the file is "busy" with another user, or it is signed by EDS. In the first case, wait for it to be released or remove the lock; in the second — remove the signature before editing.

Can I attach any type of file here? Yes: PDF, JPG, DOCX, XLSX, and others. The only limitation is the maximum size from the settings. For scans, PDF or compressed JPG is more convenient.

Is the file visible to all users? Visibility depends on the rights to the directory "OrganizationBranches" and access settings. Whoever sees the branch sees its files.

10. Related objects

• Based on what it appears: elements are created from the card of the directory "OrganizationBranches" — it is the owner of the files. Without an owner branch, the file will not enter this directory.
• What it is related to: the directory...