This error means that the calculation type "Vacation Pay" does not have base accruals configured, which the program should use when calculating the employee's average earnings. Without this setting, the system does not understand which amounts to use to calculate the average earnings for vacation pay, so the base accrual types need to be specified manually.
How to fix
1. Open the Calculation Types Plan: Settings → Accruals or Payroll → Accrual Settings → Accrual Types.
2. Find and open the calculation type "Vacation Pay" in the list.
3. Go to the "Other" tab.
4. In the "Base Calculations" section, add all accrual types that should be taken into account when calculating the employee's average earnings (for example, salary, bonuses, and other accruals included in the calculation base).
Once the base accruals are specified, the program will be able to correctly determine the average earnings and calculate vacation pay without errors.
Frequently asked questions
Why does this error occur?
It appears when the calculation type "Vacation Pay" was created or copied without being linked to base accruals — the program has no data to use for calculating the average earnings.
Which accruals need to be added to the base calculations?
All accruals that, according to the organization's accounting policy, should be included in the calculation of the employee's average earnings — this depends individually on the company's settings, but it is usually the salary and regular bonuses.
Does this need to be done for each employee separately?
No, the setting is performed once in the "Vacation Pay" calculation type itself in the Calculation Types Plan and applies to all employees to whom this accrual type is applied.