If there is no direct data exchange between ZUP and Accounting in the database, and Accounting only has payroll data for 2026, while calculating vacation pay requires data for months in 2025 — this data will have to be entered manually.
How to do it
Since there are only two employees, the task is not that extensive — you need to manually create accruals for 2025. To do this, for each employee, for each missing month of 2025, a payroll accrual document (for past periods) is created, reflecting the amounts actually accrued during that period in ZUP. After the data for all required months of 2025 has been entered, the program will be able to correctly calculate the average earnings for vacation pay, taking this information into account.
It is important to enter exactly those amounts and for those periods that form the calculation base for average earnings — otherwise vacation pay will be calculated incorrectly due to missing data for part of the calculation period.
Frequently Asked Questions
Is it possible to avoid manual entry and somehow transfer data from ZUP automatically?
If there is no configured exchange between the databases, it will not be possible to automatically pull in the data — if there is no direct exchange, the only option is manual entry of accruals for the required periods.
For which months of 2025 do accruals need to be entered?
For all months that fall within the calculation period for average earnings and for which Accounting has no data — otherwise the vacation pay calculation will be incomplete.