Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
A HR specialist approaches you: "Ivanova is resigning, she needs a certified copy of her personal card." Or an inspection has come regarding labor legislation, and the inspector asks to show T-2 cards for the entire staff. You open 1C, and there are empty sections: military registration is not filled out, education has not been pulled in, and the date of hiring is incorrect. This guide is about how to obtain a correct T-2 form on the first try and where the program gets each line from.
First, an important note: "Personal Card Form T-2" is a report, not a document. It does not post anything, does not create entries, does not generate electronic invoices (ESF) or tax returns (FNO), and does not move registers. It only collects already entered personnel and personal data and outputs them to a printed form. Therefore, the quality of the card depends 100% on what you have entered in the individual card and in the personnel documents.
1. Purpose
The report generates a unified personal card of the employee in the form of T-2 — a consolidated personnel document for one employee: personal data, education, family, military registration, hiring/transfers, vacations, and termination. It is used for storage in the personal file, during labor inspection checks, and when issuing copies to the employee.
2. Where to find
You can open the report in three ways:
- From the personnel section:
Payroll(orPersonnel, depending on the interface settings) → groupReports on Personnel→Personal Card (Form T-2). - From the employee card: open
Payroll→Employees, select the desired person → buttonPrint→Personal Card T-2. This way, the employee is already filled in. - Direct transition in 1C:
Service(or the menuFunctions for Technical Specialist) →Go to navigation link, paste:
e1cib/list/Report.PersonalCardFormT2
2a. How to find out your release
Menu "Help" → "About the Program" (or the i icon in the upper right corner). In the opened window, you will see the version of the platform (1C:Enterprise 8.3.xx) and configuration release — a line like Accounting for Kazakhstan, version 3.0 (3.0.74.2). If your number differs, the location of buttons and the composition of sections of the card may not exactly match this instruction.
3. How to fill in (report settings)
The report has a few of its own parameters — but to ensure the card does not come out empty, you need to fill in the data sources in advance. Let's break down both.
Parameters of the report itself
| Field | Mandatory | Why and what will happen in case of error |
|---|---|---|
| Organization | ✅ | Determines from which legal entity to take hiring and transfers. If there are several organizations in the database and the wrong one is selected — sections III and VIII will be empty, although the employee exists in the database. |
| Employee (or Individual) | ✅ | The one for whom we are printing the card. If not selected — the report will either be empty or prompt to select. One employee = one card. |
| Date (for which the data is generated) | ✅ | The card shows the status as of this date: current position, actual address. If you set a past date — you will see the old position before the transfer. By default — the working date. |
What needs to be filled in the sources BEFORE printing
The T-2 form is compiled from the individual card and personnel documents. Check by sections:
- Section I "General Information" — individual card of the individual (
Payroll→Individuals): full name, BIN, date and place of birth, citizenship, identity document, registered and actual address. Separate tabs/links:Education(level, educational institution, specialty, diploma),Language Proficiency,Family(marital status, family composition). - Section II "Military Registration Information" — tab/section
Military Registrationof the individual card. If not filled out — the section will be empty, and the inspector will focus on this first. - Section III "Hiring and Transfers" — documents
HiringandPersonnel Transfer. This is where the date, department, position, and salary are taken from. - Section VIII "Vacations" — documents
Vacation(annual paid and others). - Section XI "Grounds for Termination of Employment Contract" — document
Termination.
The rule is simple: an empty line in the card = unfilled data in the database, not a "report glitch". The report does not invent anything.
4. Analyzed Example
Employee Akmetova Aigul Serikqyzy, LLP "Astana Trade", needs to issue a T-2 card upon transfer.
What is entered in the database:
- Individual: BIN 900101400123, date of birth 01.01.1990, citizenship — Republic of Kazakhstan, identity card No. 012345678, registration — city of Astana. Education — higher, KazNU, specialty "Finance", diploma 2012. Family — married, one child.
- Military Registration: not applicable (female) — mark accordingly.
- Hiring dated 15.03.2023: department "Accounting", position "Accountant", salary 250,000 ₸.
- Personnel Transfer dated 01.09.2026: position "Chief Accountant", salary 420,000 ₸.
- Vacation paid labor from 10.07.2026 to 06.08.2026 (24 calendar days) for the working year 2025–2026.
We generate the report: Organization — LLP "Astana Trade", Employee — Akmetova A.S., Date — 06.09.2026.
Result in printed form:
- Section I — Full name, BIN, date of birth, citizenship, education "higher", KazNU, "Finance", marital status "married", family composition.
- Section III — two lines:
| Date | Department | Position | Salary | Grounds |
|---|---|---|---|---|
| 15.03.2023 | Accounting | Accountant | 250,000 ₸ | Order of hiring |
| 01.09.2026 | Accounting | Chief Accountant | 420,000 ₸ | Order of transfer |
- Section VIII — vacation 24 calendar days for the period 2025–2026, from 10.07.2026 to 06.08.2026.
No entries. Salary and tax calculations (individual income tax, social contributions, health insurance, etc.) are done by "Salary Calculation" documents — the T-2 card only reflects them as reference information on salary. For understanding: if taxes were calculated on a salary of 420,000 ₸, the basic deduction for individual income tax would be 30 MRP (30 × 4,325 = 129,750 ₸), individual income tax rate 10%, social contributions 10%, health insurance 2% — but all these are movements of calculation documents, not this report.
5. Types of Operations (Options for Formation)
The report does not have "types of operations" like a document, but it provides several output modes:
- For one employee — standard card (from the employee card using the "Print" button).
- By list/by department — batch printing of cards for a group of employees (convenient for archiving the entire department).
- On a specified date — a "snapshot" of data for any day: for example, print the card as it was before the transfer.
6. What is generated during formation
Since this is a report:
- Entries — are not generated.
- Electronic documents (ESF, FNO) — are not generated (this is an HR report, unrelated to VAT and turnover).
- Movements in registers — are not created, the database does not change.
- Result — only a tabular document (printed form T-2), which can be printed, saved to a file, or sent by email.
7. Printed Forms
- Personal Card of the Employee — Form T-2 (a unified form used in the RK).
From the window of the generated report, standard 1C actions are available: Print, saving via More → Save as... in formats PDF, Excel (.xlsx), Word (.docx), MXL, as well as sending by email.
8. Common Errors
"Data about the individual is not filled in" / the card is half empty.
→ Open Payroll → Individuals → employee card and fill in BIN, date of birth, document, address, tabs "Education" and "Family". The report only takes data from here.
Section III (hires/transfers) is empty, although the person works. → Check that the same organization is selected in the report parameters where the "Hiring"/"Personnel Transfer" documents are processed, and that these documents are posted.
Section II "Military Registration" is empty.
→ Fill in the Military Registration tab in the individual card (reserve category, military specialty, military rank, relation to military duty). This is mandatory for those liable for military service during inspections.
"The field 'Employee' is not filled in" — the report is not generated. → Select a specific employee in the report header; without it, the card cannot be built.
The card shows an old position/salary. → The reason is in the date of the report: it is earlier than the date of the personnel transfer. Set the current date (or a date after the transfer).
Vacation data did not make it to section VIII.
→ The document Vacation is not posted or is processed for a different period. Check its posting and dates.
9. FAQ
Does the T-2 report create entries? No. This is a report; it only outputs already entered data for printing. Entries are made by salary calculation documents.
Where to fill in education so that it appears in section I?
In the individual card (Payroll → Individuals), on the tab/link "Education": level, educational institution, specialty, diploma details.
Why is the "Military Registration" section not filled? Data is taken from the corresponding tab of the individual card. Until you enter them there, section II will remain empty.
How to print T-2 for all employees at once? Open the report from the personnel section and select the print mode by list/department, or mark the necessary employees in the list and call for batch printing.
Is the T-2 form in the RK different from the Russian one? Yes, the Kazakhstan unified form is used (with BIN, RK citizenship, etc.). The configuration "Accounting for Kazakhstan" uses exactly this one.
Can the card be saved in PDF or Excel?
Yes. In the window of the generated report: More → Save as... and choose PDF, Excel, Word, or MXL.
Why is there no record of the transfer in the "Hiring and Transfers" section? Either the "Personnel Transfer" document is not posted, or its date is later than the date for which the report is being built, or the transfer is processed in another organization.
How to enter family composition and marital status? On the "Family" tab of the individual card: specify marital status and family members — these lines will go into section I.
Is the employee's signature required on the card? Yes, the T-2 form requires the employee's signature (acknowledgment upon hiring and transfers). Print it out and have it signed — the program does not place the signature.
Why is the hiring date empty, although the employee has been working for a long time? Check that there is a posted "Hiring" document for them in the selected organization. If the employee was entered without this document (for example, only through the directory), section III will remain empty.
10. Related Documents
The report is not entered "on the basis of" and does not serve as a basis for other objects, but collects data from:
- Individuals — personal data, education, family, military registration, documents, and addresses (sections I and II).
- Hiring — the first line of section III, date of hiring, position, salary.
- Personnel Transfer — subsequent lines of section III.
- Vacation — section VIII.
- Termination — section XI (grounds for termination of the employment contract).
If you want a complete and correct T-2 — first carefully maintain these five sources, and the report will compile itself.
How to find out your release: "Help" → "About the Program" — there you will find the version of the platform and the configuration release.
This guide is relevant for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).