Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The end of the quarter has come, and a reminder comes to your email from the National Statistics Bureau: it's time to submit the labor report. Or worse — you have already received a notification that form 1-T was not accepted because the average headcount does not match the payroll fund. You open the report, and it is either empty or the numbers are "off" after someone was hired in March and someone was fired. Below is how to fill out this form in 1C so that it passes the control on the first try.
1. Purpose
The "Form 1-T quarterly" is a statistical labor report submitted to the National Statistics Bureau (NSB ASPiR RK). In it, you show the number of employees (headcount and average headcount), their movement (hired/fired), and the payroll fund for the quarter. The report does not create any entries — it collects data from your personnel and payroll accounting and is exported to the statistics office electronically.
2. Where to find
Menu path: Reports → 1C-Reporting (Regulated Reports) → "Create" button → "Statistics" tab → "Form 1-T (quarterly)".
In the opened list of regulated reports, click "Create", specify the organization, period (quarter), and click "Create" again — the form will open.
A quick way to open the object directly in 1C: Main Menu → "Service" → "Go to navigation link" and paste:
e1cib/list/Report.RegulatedReportForm1TQuarterly
2a. How to find out your release
Main Menu → "Help" → "About the program". In the opened window, you will see the version of the platform (for example, 8.3.24) and the configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". This manual has been checked specifically on 3.0.74.2. If your release is older — first update: the forms of statistical reporting change every year, and on an old release, you risk submitting an outdated form.
3. How to fill out
The form consists of a title page and sections with indicators. Go from top to bottom.
| Field | Why and what will happen in case of error |
|---|---|
| Organization (MANDATORY) | Its details and accounting data are pulled. If you select the wrong one — foreign numbers and a foreign BIN will be used. |
| Period / reporting quarter (MANDATORY) | Determines the months for which the accruals are taken. If you make a mistake with the quarter — the payroll fund will be calculated for the wrong period, and the report will not be accepted. |
| Type of report: "Primary" / "Corrective" (MANDATORY) | Primary — for the quarter for the first time. Corrective — if you are correcting a previously submitted report. If you submit a second primary report — the statistics will return it as a duplicate. |
| BIN (MANDATORY) | Pulled from the organization card. An empty or incorrect BIN — the statistics office will reject the file at the entrance. |
| OKED code (main type of activity) (MANDATORY) | Basis for industry grouping. If not filled — the form will not pass logical control. |
| Section "Number of employees" | Headcount at the end of the period and average headcount for the quarter. Calculated based on personnel documents. If hires/firings are not processed — the headcount will be incorrect. |
| Section "Payroll fund" | The sum of all accruals for the quarter. Taken from the "Payroll calculation" documents. If you do not process the salary for the month — the payroll fund will be understated. |
| Section "Movement of employees" | Hired and left during the quarter. Filled from orders for hiring and firing. |
Click "Fill" — 1C will automatically collect the indicators from the accounting. Then be sure to click "Check" → "Check control ratios". Any cell can be manually corrected (yellow ones are editable, green ones are calculated automatically). The completed report is saved with the "Save" button, exported to a file, or sent via 1C-Reporting.
4. Analyzed example
A small LLP on the general taxation regime. For the III quarter of 2026, the staff is 5 people. In August, one employee was hired, and in September, another was fired. The salaries are such that the average monthly payroll fund is 850,000 ₸ (let's remember, the MZP for 2026 is 85,000 ₸, all salaries are above the minimum).
The payroll fund for the quarter:
850,000 × 3 = 2,550,000 ₸
Average headcount: July — 5, August — 5, September — 5 (the hiring and firing within the quarter balanced the headcount). Thus, the average headcount for the quarter is approximately 5 people.
Movement: hired — 1, left — 1.
These numbers will go into form 1-T: headcount as of 30.09.2026 — 5, average headcount — 5, payroll fund — 2,550,000 ₸.
Where 1C gets the payroll fund — from the entries for salary accrual. Monthly, the document "Payroll calculation" forms (in the standard chart of accounts of the RK):
| Debit | Credit | Amount, ₸ | Operation |
|---|---|---|---|
| 7210 | 3350 | 850,000 | Salary accrued for the month |
| 3350 | 3120 | 10% personal income tax withheld (after deducting 30 MRP = 129,750 ₸/month per employee) | PIT |
| 3350 | 3220 | 10% pension contributions withheld (within the base of 50 MZP) | Pension contributions |
| 3350 | 3230 | 2% medical insurance withheld | Medical insurance (contribution) |
| 7210 | 3150 | 6% social tax (after deducting social contributions) | Social tax |
| 7210 | 3210 | 3.5% employer's pension contributions, 5% social contributions, 3% medical insurance | Employer's contributions |
It is the credit turnover on account 3350 and the turnovers for accruals for three months that give the payroll fund of 2,550,000 ₸, which you see in form 1-T. If even one month is not closed — the figure will drop, and the control ratio "Payroll fund / average headcount = average salary" will show an improbably low result.
5. Options for working with the report
The report is not processed and does not have "types of operations" as a document, but it has several modes:
- Auto-fill — collection of headcount and payroll fund from accounting data with the "Fill" button.
- Manual adjustment — editing yellow cells if the accounting data is incomplete.
- Primary / corrective report — submission for the first time or correction.
- Check — control of control ratios and format-logical control before submission.
- Export / sending — generating a file for the statistics office or sending via 1C-Reporting.
6. What is generated during filling and sending
Important: this is a statistical report, therefore it does not create accounting entries and does not issue electronic documents (ESF, CIT) — do not confuse it with sales. When working, the following is generated:
- Saved copy of the report in the list of regulated reports (journal with submission history and statuses).
- Export file in XML format for uploading to the NSB office (
cabinet.stat.gov.kz) — when exporting to disk. - Electronic submission with a receipt of acceptance — when sent via 1C-Reporting.
The report reads data from the payroll calculation registers, personnel documents, and turnovers on account 3350 — it does not move anything in the accounting.
7. Printed forms
- "Form 1-T (quarterly)" — printed form of established sample for signature and archiving.
- Machine-readable form with a two-dimensional barcode (PDF417) — if statistics accepts a paper version.
- Export in electronic form (XML) — the main way of submission through the statistics office or 1C-Reporting.
Print and export buttons are on the top command panel of the report form ("Print", "Export").
8. Common errors
"OKED code not filled" — the type of activity is empty on the title page. Open the organization card, fill in the main OKED, return to the report and click "Fill" again.
"Number of employees cannot be negative / equal to zero with a payroll fund present" — a typical control ratio. This means that the salary has been accrued, but the personnel documents (hiring) have not been processed. Check that all employees are hired in the personnel records for this period.
"Control ratios of indicators not met" — during the check, 1C highlights cells in red. Usually, the payroll fund does not match the headcount. Check that all "Payroll calculation" documents for the quarter have been processed, and there is no double accrual.
"File does not match the approved format (template)" — during submission. The report is filled out on an outdated template. Update the configuration to the current release — statistical reporting formats are updated along with releases.
"Reporting period already closed for submission" — you are trying to submit a primary report after the deadline. Switch the type to "Corrective".
9. FAQ
See below — the same questions are presented in a structured block.
10. Related documents
Form 1-T is introduced not "based on", but collected from primary accounting. Its indicators are directly influenced by:
- "Hiring", "Personnel transfer", "Firing" — provide headcount and average headcount, movement of employees.
- "Payroll calculation" — forms the payroll fund.
- "Reflection of salary in accounting" — turnovers on account 3350, from which the payroll fund is taken.
Nearby in the statistics section, related forms are submitted (for example, annual 1-T). Check that quarterly and annual labor data match each other.
How to find out your release: "Help" → "About the program" — there you will find the version of the platform and the configuration release "Accounting for Kazakhstan".
This manual is prepared for the release "Accounting for Kazakhstan" 3.0.74.2 (version 3.0). When updating the release, refer to the current form of statistical reporting.