Directory "Users of the Electronic Invoice System" — Technical Description (Accounting for Kazakhstan 3.0.74.2)

1. Identification

Purpose. The catalog stores records of users of the electronic invoice information system (ESF) of the Republic of Kazakhstan. Each element contains authentication details in the state system: username, password, and electronic certificate (digital signature). The catalog is used by accountants and administrators during the initial setup of electronic document management, when changing certificates (usually every 1–2 years due to the validity of the digital signature), and when registering new authorized employees for exchanging ESF and VAT invoices with the ESF and counterparties.

Where to find in 1C: section “Sales” → “Users of the ESF”, or through the electronic document management settings (sections VAT / electronic invoices). Direct access — via the navigation link e1cib/list/Catalog.UsersESF.

2. Attributes and Table Parts

2.1 Header Attributes (Element)

Note on numbering. The catalog uses standard automatic numbering of elements (code); user-defined numbering periods, specific lengths, or types of numbers are not set — this is a simple (non-hierarchical) catalog.

2.2 Table Parts

The catalog does not contain table parts. All data is stored at the level of the element's attributes.

3. Forms

The main scenario for initial filling goes through NewAssistant (wizard), subsequent editing — through ElementForm.

4. Key Module Procedures

Evidence with specific paths path:string for procedures is not attached. Below are typical handlers for this type of object and its forms in the configuration “Accounting for Kazakhstan” 3.0; their presence and exact implementation depend on the version.

Object Module (FillingHandler, ValidationHandler):

• ValidationHandler(Refusal, CheckedAttributes) — controls the filling of mandatory attributes AuthenticationName, AuthenticationCertificate, CertificateDescription (ShowError flags).
• BeforeSaving(Refusal) — usually synchronizes CertificateDescription with the actually loaded certificate and may validate the correctness of the binary data of the digital signature.

ElementForm (form module):

• OnCreateOnServer — initialization of fields, recovery of the certificate description from ValueStorage.
• Command “Load Certificate” — reading the .p12/.pfx file (or selecting from the OS store), placing binary data in AuthenticationCertificate, automatic generation of CertificateDescription.
• Command “Check Connection” — test call to the ESF web service with current authentication attributes; output result to the user.
• Managing active sessions (opening/closing the exchange session with the ESF).

NewAssistant (form module):

• Step-by-step navigation through 5 pages (Next/Back) with validation of each page.
• Selecting a certificate → filling in attributes → linking to the information base user → selecting structural units (branches/organizations) → recording the created catalog element.

5. Posting and Movements

The catalog is a non-posting object: catalog elements do not generate accounting entries and movements in registers. The recorded data (authentication attributes, certificate) is stored in the catalog table without generating movements.

Role in the accounting circuit. The catalog element acts as an exchange parameter: it is selected in the settings of electronic document management and in the source documents (sales, receipts, invoices), from which ESF and VAT invoices are formed. The actual business operations and VAT are reflected in the source documents according to the standard chart of accounts of the RK, for example:

The ESF sent through the selected user of the ESF reflects the VAT amount at the rate of 16% (current rate of the RK for 2026). The catalog merely provides an account for sending — the entries are generated by the source document.

6. Related Objects and Input on the Basis

• Electronic Document Management / Exchange Settings with ESF — use the catalog element as an account for connection (authentication by login/password and certificate).
• Users of the Information Base — in the wizard NewAssistant, the link between the ESF account and the information base user is established.
• Organizations / Structural Units (Branches) — selected in the wizard, determining on whose behalf the exchange is conducted.
• Source Documents of ESF/VAT Invoices (sales, receipts, invoices, electronic invoices) — when forming and sending electronic documents, refer to the certificate and authentication attributes of the selected ESF user.

Input on the Basis. Direct commands “Input on the Basis” for this catalog are not provided; the element is created manually (through the wizard) and then selected in settings and documents.

7. Extension Points

• Configuration Extension: adding attributes (e.g., certificate expiration date, responsible person, comment) through extension without removing from support.
• Object Module Event Handlers: subscriptions to events / insertion in BeforeSaving, ValidationHandler for custom certificate validation or logging of digital signature changes.
• Forms: refinement of ElementForm and NewAssistant through extension (additional connection check commands, automatic certificate expiration check).
• Additional Attributes and Information: connecting a properties mechanism (common attributes/sets of additional information) for storing accompanying data without modifying metadata.
• Scheduled Tasks: external processing/task for monitoring certificate expiration and notifying responsible persons.

Version-specific (requires verification on a specific build 3.0.74.2): the exact composition of the commands of the ElementForm for connection checking and session management, as well as the method of encrypting the password in the AuthenticationPassword attribute.