Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty sent you a scan of the bank statement and a copy of the payment order, according to which money was deposited into your account. The amount in the payment order is one, while in your accounting records according to the contract, it is another. To avoid searching for this scan later in emails and folders, you attach it directly to the document "Incoming Payment Order" in 1C. The file you dragged into the document window is placed exactly here — in the service directory "IncomingPaymentOrderAttachedFiles". You almost never open this directory directly: you work with it through the "Attached Files" button on the payment order itself. However, understanding how it is structured is useful — it affects where your scans are physically stored, who can see them, and whether they can be signed with an electronic signature (ECP).
1. Purpose
The directory stores files (scans, PDFs, photos, statements) that you have attached to the "Incoming Payment Order" document. This is part of the standard "Attached Files" mechanism of the BSP library. The directory itself does not create entries or generate electronic invoices (ESF) — it merely links the file to a specific payment order and keeps track of its versions.
2. Where to find
This directory does not have a direct menu item — it is a service directory. In practice, you access it as follows:
- Bank and Cash → Incoming Payment Orders (or open the document from the bank statement).
- Open the required "Incoming Payment Order".
- Click "Attached Files" (button in the command panel or paperclip) → a list of files for this document will open → "Add".
You can open the entire directory directly through the navigation link. Menu "Service" → "Functions for Technical Specialist" (or "File" → "Open" in some configurations) → command "Go to Navigation Link":
e1cib/list/Directory.IncomingPaymentOrderAttachedFiles
This way you will see all attached files for all incoming payment orders at once — convenient for auditing.
2a. How to find out your release
"Help" → "About the Program" (or the "i" icon in the upper right corner). It indicates the platform version (for example, 8.3.24) and configuration release — you should have 3.0.74.2 "Accounting for Kazakhstan". If the release is lower, some buttons and file storage settings may look different.
3. How to fill out
You usually do not fill out a separate file card manually — most fields are filled in automatically by the program during upload. But you need to know them.
| Field | Purpose / What happens in case of error |
|---|---|
| Name (MANDATORY) | The name of the file in 1C. By default, it is taken from the name of the uploaded file. Give it a meaningful name ("Statement AO Bank 15.01.2026"), otherwise in six months you won't find the necessary scan among dozens of "scan_001". |
| Source File (MANDATORY when adding) | The actual file you are uploading: drag it with the mouse, select it from the disk or from the scanner. Without it, you cannot create a record. |
| Extension | Automatically filled (pdf, jpg, png). Determines which program will open the file when viewed. |
| Size | Automatically filled. If you have storage enabled in the database, large files inflate the database — keep an eye on the volume. |
| Author | The user who uploaded the file. Automatically filled, do not change — this is your trace for control. |
| Creation Date / Modification Date | Service dates. Change automatically when a new version is uploaded. |
| Storage (in database / in volumes) | Where the file is physically stored. Set not in the card, but in the setting "Administration → File Handling Settings". It affects the size of your database. |
| Signed with ECP | Indicates that the file is signed with an electronic signature. Set when signing through "ECP → Sign". |
| Being Edited (Locked) | Shows that someone has opened the file for editing. While the lock is on, another user cannot change it. |
Practical minimum: click "Add", select the file, rename it to a meaningful name if necessary, save. That's all.
4. Analyzed example
Situation: On 15.01.2026, your current account received money from LLP "Astana Trade" for the shipped goods — 1,160,000 ₸ (including VAT 16% = 160,000 ₸, cost without VAT 1,000,000 ₸). The bank sent a statement and a scan of the incoming payment order.
Step 1. Document. In the "Bank and Cash" section, you enter (or upload from the client bank) the "Incoming Payment Order" for 1,160,000 ₸, counterparty — LLP "Astana Trade", cash account 1030, settlement account 1210.
Step 2. Attaching the file. On the posted document, click "Attached Files" → "Add", select the scan Vypiska_AstanaTrade_15012026.pdf. The program creates an element in the directory "IncomingPaymentOrderAttachedFiles":
- Name:
Statement Astana Trade 15.01.2026 - Extension:
pdf - Size: 240 KB
- Author: your user
- Owner (hidden field): link to this "Incoming Payment Order".
Entries — they are made by the owner document, not the file. Repayment of the buyer's receivable upon receipt of money:
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 1030 | 1210 | 1,160,000 | Money received from LLP "Astana Trade" to the current account |
The VAT 16% and income (6010) were accrued earlier — upon the sale of goods. The attached file does not create entries: it merely documents the receipt, so that during reconciliation or inspection, you can open the primary scan in a couple of seconds.
5. Types of operations
The directory of attached files does not have "types of operations" in the accounting sense. But there is a set of actions you can perform on the file:
- Add — from disk, from scanner, by template, or create an empty file of the required format.
- View / Open — open in an external program or built-in viewer.
- Edit → Finish Editing — locks the file, saves it as a new version.
- Save a Copy — export the file back to disk.
- ECP → Sign / Verify Signature / Add Certificate — work with electronic signature.
- Versions — view the history of changes, revert to a previous version.
6. What is generated upon posting
The directory is not posted — the elements of the directory do not have entries and movements in accounting registers. When adding a file, the program:
- creates an element in the directory "IncomingPaymentOrderAttachedFiles" with a link to the owner document;
- saves the file body (in the information database or in a volume on disk — according to the settings);
- if necessary, writes the file version in the information register of attached file versions;
- fixes the ECP if you signed the file.
Entries, ESF, and VAT are generated by the owner document "Incoming Payment Order" and related documents of realization — not by the file. Do not look for movements of VAT (3130) or income (6010) in the file itself.
7. Print forms
The attached file card does not have its own print form — the attached document is printed using external program tools (PDF viewer, graphics). Print forms relate to the owner document:
- Payment Order (bank form);
- Register of Attached Files — available from the file list, shows a list of attachments with author and date.
8. Common errors
"File size exceeded maximum limit" — the file is larger than the limit set in "Administration → File Handling Settings". Compress the scan (reduce resolution to 200–300 dpi) or increase the limit in the settings.
"File is being edited by user ..." — someone opened the file for editing and did not finish. Ask them to click "Finish Editing" or, with administrator rights, "Release" the file.
"Invalid file extension" — the file type is prohibited by the list of allowed extensions in the file handling settings. Add the required extension to the whitelist or save the scan in PDF/JPG.
"Failed to save the file in the volume ... Path is inaccessible" — when storing files in volumes on disk, the path is inaccessible (server is off, no rights). Check the volume in the "File Storage Volumes" section and access to the network folder.
The file was attached to the wrong document — the attachment appeared in someone else's payment order. Open the extra file, delete it, and add it to the correct "Incoming Payment Order": the connection is made through the owner, it cannot be re-linked directly.
9. FAQ
Can this directory be opened as a regular list?
Yes, through the navigation link e1cib/list/Directory.IncomingPaymentOrderAttachedFiles. But normally you work with files through the "Attached Files" button on the incoming payment order itself.
Where are the attached files physically stored — in the database or on disk? It depends on the setting "Administration → File Handling Settings". Either inside the information database or in volumes on disk/server. For large volumes of scans, choose volumes; otherwise, the database will grow quickly.
Does the attached file affect the entries or VAT? No. The file is just an attachment. The entries (for example, Debit 1030 Credit 1210) and VAT 16% are generated by the owner document and realization documents, not by the file.
How to sign a scan with ECP directly in 1C? Open the list of attached files, select the file, and click "ECP → Sign". After that, the file will have the "Signed" attribute, and you can verify the signature with the "Verify Signature" command.
I changed the file — did the old version get lost? No, if versioning is enabled. Click "Finish Editing" — 1C will save a new version, and the previous one will remain in history. Through "Versions" you can return to any previous one.
How to delete an unnecessary file? Select it in the list of attached files and click "Delete" (mark for deletion). Then clear it through "Administration → Deletion of Marked Objects".
Can multiple files be attached at once? Yes, select multiple files in the explorer and drag them into the attached files list window, or add them one by one through "Add → From Disk".
Why is the "Attached Files" button inactive? Most likely, the document has not been saved yet. First, save the "Incoming Payment Order", then attach files — the attachment needs a saved owner.
Who can see these files? All users who have rights to the "Incoming Payment Order" document. The upload author is automatically recorded — it shows who attached the scan.
10. Related documents
- Owner of the files — document "Incoming Payment Order" (section "Bank and Cash"). The directory exists only in connection with it.
- Based on what it appears — when working with incoming payment: bank statement, scan of the payment order from the counterparty, contract.
- Related documents — "Realization (goods, services)" and ESF (IS ESF), for which the receivable (1210) arose, settled by this receipt; if necessary — SNT for the shipment of goods.
- Analogues — each document in 1C has its own such service directory of attached files; the mechanism is unified (BSP "File Handling").
How to find out your release
"Help" → "About the Program" — there you will find the platform and configuration release. This manual has been checked on "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. If your release differs, some button labels and file storage settings may look different.
Prepared for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).