Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty sent you an act of completed work for 1,160,000 ₸ (including VAT 16% — 160,000 ₸). You have a different amount in your database. You call, and they say: "Look at the scan, everything is correct." And the scan is in the email, in the messenger, on someone’s desktop — and no one will find it after a month. To prevent this from happening again, the scan is attached directly to the counterparty's card. The directory CounterpartiesAttachedFiles serves as a storage for such files. You do not work with it directly, but with the "Attached Files" button in the counterparty's card — and records in this directory are created automatically.
1. Purpose
The directory stores any external files (scans, PDFs, photos, XML ESF, Excel reconciliations) linked to a specific counterparty. Each record is one file: its content, name, author, date, electronic signature indicator. This is a subordinate service directory: the owner of the record is always an element of the directory Counterparties.
2. Where to find
This directory does not have a direct menu item — and that’s normal, it’s a service directory. It is opened as follows:
- Directories → Purchases and Sales → Counterparties → open the card of the required counterparty → on the navigation panel (top left of the card) the command Attached Files.
- Or from any document where the counterparty is selected — via the hyperlink in its card.
To open the list directly in 1C: Main Menu → Service → Go to navigation link and paste:
e1cib/list/Directory.CounterpartiesAttachedFiles
A general list of all files for all counterparties will open — convenient for searching and cleaning.
2a. How to know your release
Main Menu (icon ≡ or "Service") → Help → About the program. In the opened window, you can see the version of the platform "1C:Enterprise" (for example, 8.3.24) and the configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". This manual is written for release 3.0.74.2. If your number is higher — the location of buttons and the set of attributes are the same, the differences are minimal.
3. How to fill
The file is added not through "create directory item," but through the attached files form of the counterparty. The procedure is as follows:
- Open the counterparty's card → Attached Files.
- Click Add (or Upload), select the file from the disk. You can drag the file with the mouse directly into the list window.
- Fill in/check the attributes and click Save.
Key fields:
| Field | Purpose and what happens in case of error |
|---|---|
| Name (MANDATORY) | The name under which the file is visible in the list. By default, the file name without extension is used. If you name it vaguely ("scan1") — in six months you won't find the needed act among twenty. Write meaningfully: "Act No. 14 dated 03.09.2026". |
| Owner (MANDATORY, filled automatically) | This is the counterparty from whose card you opened the form. It can only be changed through service mechanisms. If you accidentally attach a file to the wrong counterparty — it will be "lost" in someone else's card. |
| File (data) (MANDATORY) | The actual content. It is stored either in the information database or in a volume on the disk (if file storage in volumes is configured). An empty record without data cannot be created. |
| Extension | File type (pdf, jpg, xml). It is taken from the uploaded file. 1C understands how to open it based on this. |
| Author | The user who attached the file. It is filled automatically. It is needed to understand who uploaded the document. |
| Creation Date / Modification Date | Service dates. They are set automatically and should not be touched manually. |
| Size | Size in bytes. Useful to control: do not upload files of 50–100 MB to the database, as this inflates the information database. |
| Comment | A free field. Here you write discrepancies: "the amount in the act is 1,160,000 ₸, we have 1,200,000 ₸ — waiting for correction". |
| Signed by EP / Encrypted | Indicators of electronic signature and encryption. They are set only if you sign the file through the built-in EP mechanism. |
After saving, the file can be edited (open → modify → save back creating a new version), viewed, saved to disk, marked for deletion.
4. Analyzed example
The counterparty LLP "Astana-Snab" sent the act of completed work No. 14 dated 03.09.2026:
- Cost of services excluding VAT — 1,000,000 ₸
- VAT 16% — 160,000 ₸
- Total — 1,160,000 ₸
You have an amount of 1,200,000 ₸ in your database for this period — a discrepancy of 40,000 ₸. To document the primary source for investigation:
- Open Directories → Counterparties → LLP "Astana-Snab".
- Attached Files → Add → select
Act_14.pdf. - In the Name field, write:
Act No. 14 dated 03.09.2026 (1,160,000 ₸, VAT 16% = 160,000). - In Comment:
Discrepancy of 40,000 ₸ with our data, request sent. - Save and close.
What happened from the accounting perspective: this directory does not generate accounting entries. Attaching a file is storing primary documentation, not a business operation. The amounts of 1,160,000 ₸, VAT 160,000 ₸, and accounting accounts (1210, 3310, 6010, 3130) will only appear when you process the document of sale/receipt for this act. Then, for example, when receiving services, the entries will be as follows:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 7010 (or expense account) | 3310 | 1,000,000 | Cost of services excluding VAT |
| 1420 | 3310 | 160,000 | VAT 16%, deductible |
| 3310 | 1030 | 1,160,000 | Payment from current account |
The attached scan remains linked to the counterparty as proof of the amount. This is its role: when the numbers match, you have the original at hand, not a forwarded email.
5. Types of operations
There are no separate "types of operations," as with documents, for the directory. Actions on the file:
- Add (upload from disk / drag and drop) — create a new record-file.
- Create from template / from scanner — if a scanner is connected, the scan goes directly to the file.
- Edit — open, modify, save with a new version (history is preserved).
- Finish editing / Cancel editing — remove the "busy" status of the file.
- Sign EP / Encrypt — if cryptographic means are used.
- Save as — export the file back to disk.
- Mark for deletion — with subsequent deletion through "Delete marked objects".
6. What is formed when saving
- Entries (accounting register) — are not formed. The directory does not participate in accounting.
- Electronic documents (ESF, CNT) — are not formed. ESF is issued from the sales document through the IS ESF service, not from here. However, the XML file of the invoice exported from IS ESF can be attached here as a copy.
- Movements in service registers: the record creates data in the file storage and version registers (file content, version history, editing indicators, storage volume). This is why the file has a history of changes.
7. Printed forms
The directory item does not have its own printed form — the attached file is printed by its "native" program (PDF — PDF viewer, jpg — image viewer). From the list of attached files, the commands Open, Print (for formats that support printing), and Save to disk are available. The register of attached files can be output using the standard command More → Output list — you will get a table "Name / Author / Date / Size" for printing or exporting to Excel.
8. Common errors
- "File is occupied by user …" — someone opened the file for editing and did not finish. Correction: ask that user to click Finish editing, or the administrator removes the lock through Cancel editing.
- "File size exceeds the allowable limit" — the limit on the maximum size of uploaded files has been triggered. Reduce the file size (compress PDF/scan) or ask the administrator to increase the limit in file handling settings.
- "Storage volume not specified" / file not saving to disk — storage in volumes is enabled, but the volume is not configured or the path is unavailable. Correction: Administration → File handling settings → Storage volumes — check the path and permissions for the network folder.
- File attached to the wrong counterparty — opened the card of the wrong LLP. Mark the record for deletion and reattach the file from the correct card.
- "The information database is growing too fast" — scans are accumulating inside the database. Switch to storing files in volumes on the disk — the database will stop inflating.
9. FAQ
Does this directory generate entries or ESF? No. This is a file storage. Accounting entries and ESF are generated by sales/receipt documents, not by the attached file.
Where are the attached files physically stored? Either inside the information database or in volumes on the disk — it depends on the settings in the "File handling settings" section. For large volumes of scans, volumes are used to avoid inflating the database.
How to attach multiple files at once? Select them in the explorer and drag them with the mouse into the attached files window, or through Add select multiple files while holding Ctrl.
Can I edit a scan directly in 1C? The file opens in an external program (PDF — viewer, doc — Word). After editing, save and click "Finish editing" — a new version will be created, the previous one will be saved in history.
How to see who and when uploaded the file? In the file card, there are attributes "Author", "Creation Date", "Modification Date". Version history is available through the "Versions" command.
Deleted a file — can it be restored? While it is only marked for deletion — you can remove the mark. After executing "Delete marked objects," the file is permanently deleted if there is no backup of the database.
Is the file visible to all users? Yes, if the user has rights to the counterparty's card. Access can be restricted by roles and permission settings; there is no personal protection for an individual file.
Can I store the XML of the issued ESF here? Yes. Export the XML from IS ESF and attach it to the counterparty as a copy — convenient for reconciliations and tax inquiries.
What is the difference from the "Attached files" of the document? Nothing in mechanics — only the owner differs. Here, the owner is always the counterparty, so the file is visible in its card regardless of a specific transaction.
Is the opening of the counterparty's card with files slow — why? Usually due to heavy files stored inside the database. Moving storage to volumes on the disk speeds up the work.
10. Related documents
- Based on what it appears: the card of the directory Counterparties (the owner of the file). The file is a scan of primary documents: contracts, invoices, acts, waybills, ESF, CNT, letters.
- What is done based on the attached file: by itself, it does not generate anything "based on," but serves as a confirming document when entering Receipt/Sale of goods and services, Invoice, Reconciliation Act, when issuing ESF through IS ESF and when resolving discrepancies in the Reconciliation Act.
How to know your release
Main Menu → Help → About the program. The line "Accounting for Kazakhstan, version 3.0" will show your release (here — 3.0.74.2) and the version of the platform. If the number differs — the interface and attributes of the attached files are practically the same.
The manual is prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2.