Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty has sent you a signed reconciliation act — a PDF with a scan of the stamp and signature, or a scan with the director's "live" signature. The amount matches, there is nothing to dispute, and now this file needs to be stored somewhere so it doesn't get lost in the mail and so that during the next reconciliation or tax audit you can quickly find proof: yes, the debt is confirmed by both parties. Attaching it to a separate folder on the disk is a bad idea: in six months, no one will remember which act it relates to. The right place is directly within the document "Reconciliation Act" in 1C. This is exactly what the directory "Attached Files (Reconciliation Acts)" is responsible for.
1. Purpose
The directory stores files attached to the document "Reconciliation Act": scans of the act signed by the counterparty, confirmation letters, protocols of disagreements. This is a service directory of the "Attached Files" mechanism — you almost never open it directly, but work with it through the "Attached Files" button in the reconciliation act itself. The directory does not create any accounting entries and does not affect accounting — it only reliably stores the confirmation document next to the operation.
2. Where to find
This directory does not have a direct menu item — and that's normal, it opens from the "parent":
- Purchases (or Sales) → Reconciliation Acts — open the required act.
- In the act form, click "Attached Files" (the paperclip icon on the command panel or the item in the "More" menu).
- A list of files for this act will open. Buttons "Add", "Add file from scanner", "Upload".
You can open the entire directory (all files for all acts) via a navigation link. Menu "Service" (or through the main menu) → "Go to navigation link" → paste:
e1cib/list/Directory.ReconciliationActAttachedFiles
This way you will see the entire array of attachments — convenient for auditing "which acts are confirmed by scans".
2a. How to know your release
Main menu → "Help" → "About the program". In the opened window: the line "Platform version" (for example, 8.3.24) and the line with the configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your release is older, the names of buttons and the set of columns may differ slightly, but the logic remains the same.
3. How to fill
There is no separate "card with fields" that you fill in manually — most of the attributes are set automatically by 1C when the file is uploaded. Let's break down what you set and what is filled in automatically.
| Field | Who fills it | Why and what happens in case of error |
|---|---|---|
| Owner (MANDATORY) | Automatically | Link to the specific reconciliation act. It is set automatically when you click "Attached Files" from the act. If you open the directory directly and add a file "without an owner", it will be "hanging" — it won't be visible from the act. |
| Name (MANDATORY) | You / automatically | File name in 1C. By default — the name of the uploaded file. Give it a meaningful name: Reconciliation Act LLP Astra as of 30.06.2026 signed. An empty name will not be saved. |
| Extension | Automatically | pdf, jpg, png, tiff, xlsx. It determines how the file will open. It cannot be changed manually — you will corrupt the file. |
| Author | Automatically | The user who uploaded the file. Needed to know who attached the document. |
| Creation Date / Modification Date | Automatically | When the file was added and when it was last modified. |
| Size | Automatically | File size. Too large scans (tens of MB) inflate the database — compress them to a reasonable size. |
| File Storage | Automatically | Where the file is physically located: inside the information base or in the volumes on the disk (if storage in volumes is configured). |
| Signed by EDS | Set upon signing | Indicates that the file is signed with an electronic signature. Set when you perform "Sign with EDS". |
| Encrypted | Set upon encryption | Indicates encryption. An encrypted file cannot be opened without a certificate — do not encrypt if you are not sure the key is saved. |
| Edited (occupied) | Automatically | While you have "Occupied for editing", the file is locked for others. If you forget to "Release" — a colleague will not be able to update it. |
| Description | You | Free comment: "signed with a protocol of disagreements on item 3". |
Order of actions in practice:
- In the reconciliation act → "Attached Files" → "Add".
- Select a file from the disk (or "Add file from scanner", if the paper act is on the table).
- Check/correct Name and Description.
- Click "Save and close".
- If necessary, select the file and "Sign with EDS" — if your regulations require certifying attachments.
4. Analyzed example
Situation. LLP "Astra" (buyer) sent you, LLP "Beryozka" (supplier), a signed reconciliation act for the 1st half of 2026. You shipped goods worth 1,160,000 ₸ including VAT during the half-year, of which:
- cost of goods — 700,000 ₸;
- revenue from sales (excluding VAT) — 1,000,000 ₸;
- VAT 16% — 160,000 ₸;
- the buyer paid 1,160,000 ₸ to the current account.
The debt at the end of the period is 0 ₸, both parties agree. The counterparty sent a scan of the signed act Reconciliation_Act_Astra_1h2026.pdf.
Your actions:
- Open your "Reconciliation Act" with LLP "Astra", make sure that according to 1C the balance is also 0 ₸ — the figures match.
- Click "Attached Files" → "Add" → select the PDF.
- Name:
Reconciliation Act Astra 1h2026 signed. Description:No discrepancies, balance 0. - "Save and close", if necessary — "Sign with EDS".
Important about entries. Neither the attached file nor the reconciliation act itself creates accounting entries — the reconciliation act in 1C is non-posting, it only matches the turnovers. The entries that this act confirms were made earlier through sales and invoicing:
| Operation | Debit | Credit | Amount, ₸ |
|---|---|---|---|
| Sales of goods (revenue) recorded | 1210 | 6010 | 1,000,000 |
| VAT 16% accrued | 1210 | 3130 | 160,000 |
| Cost of goods sold written off | 7010 | 1330 | 700,000 |
| Payment received from the buyer | 1030 | 1210 | 1,160,000 |
After payment, the balance on account 1210 (short-term receivables from buyers) for LLP "Astra" = 0. This number "closes" the reconciliation act, and the PDF you attached is legal proof that the buyer agrees with the zero balance.
5. Types of operations (what can be done with the file)
- Add — upload a file from the disk.
- Add file from scanner — scan the paper act directly into 1C (TWAIN scanner).
- Upload/Replace — update the contents of an existing file.
- Save as — export the file back to the disk.
- Occupy for editing / Release — lock the file while editing, then unlock it.
- Sign with EDS / Check EDS — sign the attachment with an electronic signature and verify someone else's signature.
- Encrypt / Decrypt — protect the content with a certificate.
- View — open the file with the associated program.
- Mark for deletion — standard marking for subsequent deletion through "Delete marked objects".
6. What is formed when posting
The directory is not posted — there is nothing to post. When saving the file, the following occurs:
- an element of the directory ReconciliationActAttachedFiles is created with a link to the owner act;
- the binary data of the file is saved in storage: either inside the database or in file storage volumes on the disk (information register of the volume, if configured);
- when signing with EDS, the data of the electronic signature is saved nearby;
- no accounting entries, movements in accumulation registers, ESF or STN this object does not create. ESF (in the ESF IS) and STN are formed by other documents — sales, invoices — and not by the reconciliation act and its attachments.
7. Print forms
The attached file does not have its own print forms. The "Reconciliation Act" itself is printed (the "Print" button in the act form): a two-sided form with turnovers and balances at the beginning and end of the period for debit and credit. The attached PDF is opened and printed with the standard viewing program via "View" or "Save as".
8. Common errors
"The maximum allowable file size has been exceeded" — a limit is set in the file handling settings. Compress the scan (reduce the resolution to 200–300 dpi, save in PDF/JPG) or ask the administrator to increase the limit in Administration → File handling settings.
"The file is occupied for editing by user …" — someone (possibly you yourself yesterday) "occupied" the file and did not release it. Log in as that user and click "Release", or the administrator will remove the lock.
"Failed to create the file. Perhaps insufficient rights…" — file storage in volumes is not configured or there are no rights to the volume directory. Check with the administrator the settings of the file storage volume.
"File storage in the information base is prohibited" — storage is enabled only in volumes, and the volume is unavailable. Contact the administrator: the path to the volume must be accessible to the 1C server.
The file was attached, but it is not visible in the act. Most likely, you added the item through the direct list of the directory without an owner. Delete the "hanging" file and add it again from the act form using the "Attached Files" button.
"Certificate for signing not found". The personal EDS certificate is not installed or the cryptography program is not configured. Configure in Administration → Electronic document exchange → Electronic signature settings.
9. FAQ
Why does the directory have no entries and ESF? This is a technical directory-file storage. Entries and electronic documents (ESF, STN) are made by sales and invoices, while the reconciliation act only reconciles already made turnovers. The attachment to it is just a file.
Where are the attached files physically located? Either inside the information base or in the volumes on the server disk — it depends on the "File storage" setting in the "Administration" section. In volumes, the database does not inflate, which is convenient for large volumes of scans.
Is it mandatory to sign the attachment with EDS? No. EDS is only needed if your internal regulations or the counterparty requires a certified electronic document. For a regular scan archive, it is sufficient to simply attach the file.
The counterparty sent an act with discrepancies — what to attach? Attach both the sent act and the protocol of disagreements, and in the "Description" field write the essence of the discrepancy. The discrepancies themselves are resolved in accounting (additional accrual, reversal), while the files document the correspondence.
Can multiple files be attached at once? Yes, add them one by one using the "Add" button — the number of attachments to one act is not limited. A scan, letter, protocol — everything will go into one list.
How to transfer attachments during exchange or database export? When exporting the information base (dt), files stored inside the base are transferred along with it. Files in volumes need to be transferred separately along with the volume directory.
Deleted the reconciliation act — what happens to the files? Files are subordinate elements. When marking the act for deletion, they are marked along with it and deleted by the "Delete marked objects" procedure. There is no need to clean them separately.
Can the scan itself be edited within 1C? The image is not edited, but the file card (name, description) is. To update the content, use "Occupy for editing" → edit with an external program → "Release", or "Upload" a new version over it.
What is the VAT rate in the reconciliation act for 2026? In the calculations of sales that fall into the act, the rate applied is...