Verified on release 3.0.74.2 "Accounting for Kazakhstan" (revision 3.0).
You are trying to issue an SNT (accompanying waybill for goods) for a shipment, but the system says: "insufficient stock in the virtual warehouse." According to the records, the goods are there — the account 1330 report shows 70 units. But the virtual warehouse in the IS ESF (electronic invoice information system) shows 40. Or the other way around: a counterparty sent you an incoming SNT for a batch you never bought from them, and now these goods are "stuck" in your virtual warehouse. To understand where the discrepancy comes from and which specific batches created it, you open this report. It shows the stock of goods exactly the way the state "Virtual Warehouse" module sees them, not the way your accounting records see them.
1. Purpose
The report shows the stock of goods in the organization's virtual warehouse — based on received and issued SNTs (accompanying waybills for goods). It is needed to reconcile these balances with accounting data (account 1330), to find "stuck" batches, and to understand whether there is enough goods to issue the next SNT or ESF. This is an analytical report: it does not post or change anything — it only reads data.
2. Where to find it
The "Sales" section (or "Purchases") → block "Electronic invoices" / "Virtual warehouse" → "Analysis of goods stock in the virtual warehouse". In some releases the link is placed in the "Reports" section → group "Virtual warehouse".
The fastest way is via a navigation link. The "Tools" menu (or the "star/arrow" icon in the header) → "Go to navigation link" → paste:
e1cib/list/Отчет.АнализОстатковТоваровНаВиртуальномСкладе
2a. How to find out your release
"Help" → "About". In the window that opens: at the top — the platform version (for example, 8.3.24.x), below — the configuration release "Accounting for Kazakhstan," revision 3.0. If your release is older than 3.0.74.2, some settings and columns may be named differently — check against the description for your release.
3. How to fill it in
The report is generated by the "Generate" button. Before that, set the parameters in the header and, if necessary, in the settings (the "Settings" / "Show settings" button).
| Field | Why it is needed and what happens if you make a mistake |
|---|---|
| Organization (REQUIRED) | The virtual warehouse is maintained separately for each legal entity, linked to your BIN. Select the wrong organization — and you will see someone else's stock and decide that you have a shortage. |
| Period / As of date (REQUIRED) | The balance is calculated as of the end of the specified date. Set yesterday's date instead of today's — and you will not see SNTs posted today, and the balance will be understated. |
| Warehouse | Filter by accounting warehouse. Leave empty if you want to see the entire virtual warehouse of the organization. Fill it in only when reconciling a specific location. |
| Nomenclature / Item | Filter by a specific item or group. Convenient when you are looking for why one card "got stuck." If you pick the wrong card — the goods will appear to be missing, even though they are under a different nomenclature. |
| HS code (TN VED) | Filter by goods code. The virtual warehouse keeps records specifically by HS (TN VED) codes, so the same nomenclature with different codes will be different rows. |
| Origin indicator | Filter by indicator (imported / from the EAEU / own production / purchased in the RK). Helps to separate imported batches for which an SNT is mandatory. |
| Show zero balances | Checkbox in the settings. Enable it when you are looking for which batch went "to zero" incorrectly. By default, zeros are hidden. |
| Groupings / Filters | In the advanced settings, set the grouping (by nomenclature, HS (TN VED) code, source document, unit of measure). The grouping determines whether you will see the balance as a single figure or broken down by incoming SNTs. |
The required parameters are Organization and date/period. The rest are filters for your task.
4. Worked example
Scenario. LLP "Aktiv" (a VAT payer) in September 2026:
- Bought 100 units of goods "VVG Cable" at ₸1,000 per unit. Amount ₸100,000, VAT 16% = ₸16,000, total ₸116,000. The supplier issued an incoming SNT and ESF. Receipt entries:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 100,000 | Goods received |
| 1420 | 3310 | 16,000 | VAT to be offset (16%) |
Accepting the incoming SNT increases the virtual warehouse by 100 units.
- Sold 30 units at ₸1,500. Amount ₸45,000, VAT 16% = ₸7,200, total ₸52,200. An outgoing SNT and ESF were issued. Sales entries:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 45,000 | Income from sales |
| 1210 | 3130 | 7,200 | VAT payable (16%) |
| 7010 | 1330 | 30,000 | Cost of goods sold written off (30 × 1,000) |
Issuing the outgoing SNT reduces the virtual warehouse by 30 units.
What the report should show as of 30.09.2026: the balance for "VVG Cable" = 70 units. Exactly the same amount should be on account 1330 (100 − 30). If the report shows 70 and 1330 also shows 70 — there are no discrepancies, you can safely issue the next SNT for a volume of up to 70 units.
If the report shows 40 but the records show 70 — it means that part of the outgoing SNTs went through IS ESF (writing off 30 extra units from the virtual warehouse), but the corresponding sale is not reflected in the accounting records, or the SNT was issued by mistake. A report grouped by source document will immediately show the "extra" SNT.
5. Operation types (report variants)
The report does not have separate "operation types" like a document does — there are generation variants:
- Balances as of date — how much goods is in the virtual warehouse on a specific day.
- Balances and turnover for the period — receipts from incoming SNTs and issues from outgoing SNTs.
- Reconciliation with accounting — comparison of the virtual warehouse balance with the balance on account 1330 (in variants where this column is displayed).
- By HS (TN VED) codes / origin indicator — detailing for controlling traceable and imported goods.
6. What is generated upon posting
The report is not posted and creates neither entries, nor register movements, nor electronic documents. It reads data from the virtual warehouse accounting registers that are filled by other objects — SNT receipt and issue documents, as well as the integration with IS ESF. The Dr/Cr entries (1330, 3310, 1420, 6010, 3130, 7010) are generated by receipt and sales documents, not by the report. SNTs and ESFs are sent to the state information systems from the corresponding documents, and this report only shows the result.
7. Printed forms
The report does not have its own regulated printed form. Standard actions of the report panel are available:
- Print the generated report (the "Print" button / Ctrl+P).
- Save as — export to Excel (.xlsx), Spreadsheet (.mxl), PDF.
- Send by email directly from the report form.
8. Common mistakes
"The 'Organization' field is not filled in" — you clicked "Generate" with an empty organization. Select a legal entity in the header.
"Insufficient stock in the virtual warehouse" (when issuing an SNT, while the report shows a discrepancy) — according to the records the goods are there, but the virtual warehouse is empty or understated. The reason is usually that the incoming SNT from the supplier has not been accepted (not confirmed in IS ESF) or has been accepted under a different HS (TN VED) code. Find the batch in the report grouped by document and accept/correct the incoming SNT.
The report is empty, although the goods are in stock — the wrong date (balance as of a past date), an unnecessary filter by warehouse/nomenclature/HS (TN VED) code is enabled, or the goods are not traceable at all and do not enter the virtual warehouse. Remove the filters and check whether a virtual warehouse is maintained for the goods.
The balance is negative — more outgoing SNTs were issued than incoming ones accepted (or more than were received). Sort by source documents and find an SNT without a basis or a duplicated one.
Discrepancy between the report and account 1330 — part of the virtual warehouse movements is not backed by accounting documents (or vice versa). Reconcile the list of SNTs with receipt/sales documents for the same period.
9. FAQ
What is a "virtual warehouse" and how does it differ from a regular one? The virtual warehouse is the accounting of goods in the state IS ESF module, which is filled with SNT data. A regular (physical) warehouse is your management and accounting records (account 1330). They should match, but are maintained in different systems, which is why reconciliation is needed.
Does the report generate entries? No. This is an analytical report. The entries (Dr 1330 Cr 3310, Dr 7010 Cr 1330, etc.) are made by receipt and sales documents.
Why does the balance in the report not match the balance on account 1330? Most often because the incoming SNT has not been accepted or the outgoing one was issued without an accounting document. Causes can also include different HS (TN VED) codes for the same nomenclature and goods for which the virtual warehouse is not maintained.
For which goods is the virtual warehouse maintained at all? For goods subject to SNT issuance: imported goods, goods from EAEU countries, goods removed from circulation, traceable goods, and other categories from the list. For regular goods without a mandatory SNT, the virtual warehouse may not be filled.
The VAT rate in the examples is 16%, but my old documents show 12%? Since 2026, the base VAT rate in Kazakhstan is 16%. Old documents from 2025 and earlier contain 12% — this is correct for their period. For new 2026 operations, use 16%.
Can I reconcile balances as of a specific date in the past? Yes. Specify the required date in the "As of date" field — the report will calculate the balance as of the end of that day.
How do I find which batch caused the discrepancy? In the settings, set grouping by source document (incoming/outgoing SNT) and by HS (TN VED) code. This way you will see each movement separately and identify the extra or missing waybill.
Is the virtual warehouse maintained for each legal entity or for the group of companies? For each legal entity separately — linked to the organization's BIN. That is why the "Organization" field is mandatory, otherwise you will see data that is not yours.
Does the report send anything to IS ESF? No. The sending of SNTs and ESFs is performed by documents, and the report only shows the balances that have already formed.
Can I export the result to Excel? Yes, via "Save as" → .xlsx format (also .mxl and PDF are available), or send the report by email directly from the form.
10. Related documents
- Incoming SNT (received from the supplier) — increases the virtual warehouse balance; its data is shown in the report as a receipt.
- Outgoing SNT (issued to the buyer) — reduces the balance; reflected as an issue.
- Receipt of goods and services — generates accounting entries (Dr 1330) against which the report is reconciled; an incoming SNT is often based on it.
- Sale of goods and services — generates write-off entries (Dr 7010 Cr 1330) and income (Dr 1210 Cr 6010, Cr 3130); outgoing SNT and ESF are issued based on it.
- ESF (electronic invoice) — accompanies the same operations; virtual warehouse balances are controlled together with the ESF in IS ESF.
The report itself is not entered "based on" anything and does not serve as a basis for other documents — it is a reconciliation tool before issuing SNTs and ESFs.
How to find out your release: "Help" → "About" — it shows the platform version and the configuration release.
This guide was prepared for "Accounting for Kazakhstan," revision 3.0, release 3.0.74.2.