Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty sent a reconciliation act, but you have a different amount in your database. Or the manager is calling to ship goods to a new LLP, and you don't know whether it's a legitimate company or a shell with VAT blocking. There’s no time to open three reports, go to the tax authority's website, and dig through contracts. This is exactly why there is "Counterparty Dossier" — one button that collects on one page everything you know about this partner: details, registration, your mutual settlements, history of shipments and payments, contracts, and the latest documents. Below is how to use it in practice.
1. Purpose
"Counterparty Dossier" is a report (not a document, it does not create entries). It collects data on a single counterparty into a unified card: details and registration information, status of mutual settlements (your debt or theirs), sales and purchase turnovers, list of contracts, bank accounts, and latest documents. It is needed for checking a partner before a transaction and for quick reconciliation of settlements.
2. Where to find
Path in the interface:
- Section "Purchases" or "Sales" → group "Reports" → "Counterparty Dossier".
- From the card of the counterparty itself: directory "Counterparties" → open the required one → button "Reports" (or "Dossier") on the top panel.
- Through "All Functions" → Reports → Counterparty Dossier (if the mode of displaying all functions is enabled).
A quick way to open it directly in 1C — navigation link. Copy it, then in 1C: Service (Main Menu, icon ▾) → "Go to navigation link", paste it and click "Go":
e1cib/list/Report.CounterpartyDossier
2a. How to know your release
Menu "Help" → "About the program" (or the "i" icon in the upper right corner). In the opened window, you will see the platform version (for example, 8.3.24) and the line "Configuration: Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The second line is your release. If it differs from the one mentioned above, the location of individual fields may shift slightly, but the logic remains the same.
3. How to fill (configure the report)
The report is not "filled" like a document — it is configured and generated. The order:
| Step | Field / action | Why and what will happen in case of error |
|---|---|---|
| 1 | Counterparty (mandatory) | Main field. Select the company from the directory. If left empty — the report will not be generated. If you select the wrong namesake — you will get someone else's reconciliation and call the wrong partner. |
| 2 | Organization (mandatory if there are several in the database) | Indicates which of your legal entities to consider for mutual settlements. If you make a mistake — you will see the debt of another company. |
| 3 | Period | Limits turnovers and the list of documents. By default — the current year. A too narrow period will "hide" old shipments, and you won't understand where the debt comes from. |
| 4 | Contract | Optional. Leave it empty — it will show settlements for all contracts at once; select one — narrow it down to a specific contract. |
| 5 | Currency of mutual settlements | If you work in currency, filtering helps avoid mixing tenge and, for example, USD contracts. |
| 6 | Checkboxes for blocks / "Settings" (F3) | Check the sections: "Details", "Mutual Settlements", "Sales and Purchases", "Contracts", "Bank Accounts", "Latest Documents", "Counterparty Check". If you uncheck a necessary block — you won't see, for example, that the partner has overdue debt. |
| 7 | Button "Generate" (F5) (mandatory) | Actually builds the report. Until you click — the screen is empty. |
Tip: save the necessary set of blocks through "Save Settings", so you don't have to assemble the dossier from scratch each time.
4. Analyzed example with numbers
Situation. LLP "Stroymarket" (your organization, VAT payer, rate 16%) trades with LLP "Astana-Snab". A reconciliation act for 1,200,000 ₸ debt in your favor has arrived. You generate "Counterparty Dossier" → block "Mutual Settlements" for the year 2026 and see the turnover for account 1210 "Short-term accounts receivable from customers":
| Date | Document | Dr 1210 | Cr 1210 | Balance (your debt to them "−", their debt to you "+") |
|---|---|---|---|---|
| 01.01.2026 | Opening balance | 0 ₸ | ||
| 12.03.2026 | Sale of goods No. 14 | 928,000 | +928,000 ₸ | |
| 20.03.2026 | Receipt to account | 928,000 | 0 ₸ | |
| 15.06.2026 | Sale of goods No. 41 | 1,200,000 | +1,200,000 ₸ |
The dossier shows: their debt to you = 1,200,000 ₸, which matches their act. There is nothing to dispute — payment has not yet arrived.
The report does not create entries, but it reflects the entries of the sales document behind the line. For sale No. 41 (amount with VAT 1,200,000 ₸, including VAT 16% = 165,517 ₸, goods without VAT 1,034,483 ₸, cost 700,000 ₸):
| Operation | Dr | Cr | Amount, ₸ |
|---|---|---|---|
| Revenue accrued to the customer | 1210 | 6010 | 1,200,000 |
| VAT accrued payable | 6010 | 3130 | 165,517 |
| Cost of goods written off | 7010 | 1330 | 700,000 |
If the act from the counterparty stated 1,040,000 ₸, you would immediately see an extra 160,000 ₸ in the dossier and would check to see if they forgot to process one of your documents, instead of recalculating the entire database manually.
5. What the report shows (analog of "types of operations")
The report does not have "types of operations" like a document. Instead, there are data blocks that you include with checkboxes:
- Details and registration — BIN/IIN, address, director, registration date, residency status, and VAT registration.
- Mutual settlements — balance and turnovers for 1210 (they owe you) and 3310 (you owe them), broken down by contracts.
- Sales and purchases — amounts of shipments to them and receipts from them for the period.
- Contracts — active contracts, type of settlements, currency.
- Bank accounts — details for payments.
- Latest documents — recent sales, receipts, invoices, electronic invoices (ESF).
- Counterparty check — information on reliability (registration, VAT payer status, risk indicators), if the verification service is connected.
6. What is formed when building
The report does not create entries and does not make movements in registers — it only reads data. When you click "Generate," it refers to:
- mutual settlement registers and accounting totals for accounts 1210 / 3310 (balance and turnovers);
- directories "Counterparties", "Contracts", "Bank Accounts";
- journals of sales, receipts, payments;
- if online verification is enabled — to the counterparty verification service (data from the tax authority on registration and VAT).
Electronic documents (ESF in the ESF information system, SNT) are not issued by the report — they are created by sales/receipt documents. However, in the "Latest Documents" block, the dossier will show which shipments have already been issued with ESF and which have not yet.
7. Print forms
The report does not have a separate regulated print form — on the screen, there is already a ready tabular document. The standard actions of the report panel are available from it:
- Print (Ctrl+P) — output the dossier to the printer as is.
- Save as... — export to Excel (.xlsx), PDF, Word, HTML.
- Send by email — as an attachment directly from 1C.
For official reconciliation with signatures, generate a separate "Mutual Settlement Act" (Sales/Purchases → Reconciliation Acts) — the dossier only helps quickly see the figure before its preparation.
8. Common errors
- "The 'Counterparty' field is not filled" — you clicked "Generate" without selecting a company. Select a counterparty and try again.
- "Organization not specified" (if there are several legal entities in the database) — fill in the "Organization" field, otherwise the report will not understand whose settlements to show.
- The report is empty, although there were shipments — check the period: turnovers for March will not be visible if the period is set to "from 01.06.2026". Expand the dates.
- The debt in the dossier does not match the turnover balance — filtering by one contract or currency is enabled. Remove unnecessary filters in "Settings".
- "Counterparty verification service is unavailable" — no internet or the service is not connected. Details and mutual settlements will appear, but the online verification block will remain empty; connect the service in the "Administration → Internet Support" section.
- The debt "hangs," but payment was made — the payment was made without selecting a contract or offsetting an advance. Open the payment document from the "Latest Documents" block and check the settlement details.
9. FAQ
1. Does the Counterparty Dossier create entries? No. This is a report: it only reads and displays data, it does not create movements in accounts and registers.
2. Can I generate a dossier for several counterparties at once? No, the report is built for one counterparty. For a mass picture, use the "Turnover Balance Sheet for account 1210/3310" with grouping by counterparties.
3. Why does the debt amount in the dossier differ from the counterparty's act? Usually, the reason lies with them: one of your documents was not processed, payment was duplicated, or an advance was not offset. Compare the "Mutual Settlements" block line by line with their act.
4. Does the report show VAT at a rate of 16%? Amounts in the dossier are taken from processed documents. In Kazakhstan, in 2026, the VAT rate is 16%, and if the sales are processed correctly, this is the rate included in the amounts.
5. How to check if the counterparty is registered for VAT and not blocked? Enable the "Counterparty Check" block when the internet support service is connected — the dossier will show the registration status and risk indicators based on tax authority data.
6. Can I export the dossier to Excel and send it to the director? Yes. The "Save as..." button → format .xlsx or PDF, or "Send by email" directly from the report.
7. Does the dossier see settlements in currency? Yes. If the contract is in currency, specify the currency of mutual settlements in the filter to avoid mixing tenge and, for example, dollars.
8. Does the report issue ESF or SNT? No. Electronic invoices and goods invoices are generated by sales and receipt documents. The dossier only displays which documents have already been issued with ESF.
9. For what period is the dossier built by default? Typically, for the current year. The period can be changed in the report header — expand it if you need history for previous years.
10. How does the dossier differ from the reconciliation act? The dossier is a quick internal overview "for yourself" (details + settlements + documents). The reconciliation act is an official bilateral document with signatures from both parties.
10. Related documents
The dossier itself is not entered based on anything and does not serve as the basis for documents (it is a report). However, it is closely related to the objects whose data it displays and to which it is convenient to navigate directly from the lines:
- Directory "Counterparties" and "Counterparty Contracts" — source of details.
- Sale of goods and services, Receipt of goods and services — generate turnovers and debt (accounts 1210/3310, 6010, 7010, 1330, 3130).
- Payment order (outgoing/incoming), Cash receipt/payment order — close the debt.
- Invoice, ESF (ESF Information System), SNT — accompany the shipment.
- Mutual Settlement Act — the official result that you prepare after checking the dossier.
How to know your release: "Help" → "About the program" — there you will find the platform version and configuration release.
The guideline has been prepared and verified on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). When updating the configuration, check the location of fields with your version.