In 2026, an existing information database is added through the 1C launch window, a counterparty through the counterparty directory, and a user through the administration section, followed by the assignment of rights. Article 628 of the Tax Code of the Republic of Kazakhstan establishes the rules for determining rates of payment for the use of water resources (Article 628 of the Tax Code of the Republic of Kazakhstan), Article 630 establishes rates of payment for the use of forest and plant resources (Article 630 of the Tax Code of the Republic of Kazakhstan), Article 632 establishes the procedure for calculating and paying the fee for the use of wildlife (Article 632 of the Tax Code of the Republic of Kazakhstan), and Article 633 establishes the procedure for calculating and paying the fee for the use of forest and plant resources (Article 633 of the Tax Code of the Republic of Kazakhstan). These provisions do not establish the procedure for performing the listed operations in 1C. Command names depend on the configuration and interface option. For standard solutions, the current releases are “Accounting for Kazakhstan” 3.0.74.x and “Payroll and HR Management for Kazakhstan” 3.1.37.x; the relevant access rights are also required to perform the operations.
How to add an information database to the 1C launch list
If the database has already been created or is hosted on a server but is not displayed when the program starts, it must be included in the list of information databases. To do this, open the 1C launch window and select the command for adding a database.
Next, specify that an existing information database is being added rather than a new one being created. Then enter a clear name: for example, the organization’s name, the type of accounting, and the period. This designation helps the accountant distinguish between working, archive, and test databases.
At the next step, select the database location method:
- on a computer or in a shared local network folder;
- on a 1C server;
- through a web server, if the corresponding connection option is used.
The path to the file database, the server address, or the web link should be obtained from the administrator or the person responsible for system support. Before saving the settings, match the address and name against the details of the required working, archive, or test database.
After adding it, test the launch and make sure that the required information database has opened and the correct organization has been selected. If the system requests a username and password, use the account issued to you. Adding a database to the launch list does not change the user’s rights: access is determined by the settings within the database and the connection parameters.
Before the first operational login, verify that an up-to-date backup is available, especially if an update, data migration, or changes to data exchange settings are planned after connection. Updates and significant settings changes should first be performed on a copy of the database, with the result transferred to the production environment after verification.
How to add a counterparty in 1C
To add a counterparty in 1C, open the section containing the counterparty directory, go to the list, and create a new card. The directory location and command name may vary depending on the configuration and interface, so use the built-in command search if necessary.
Before creating a new record, search by name and identification details. This reduces the risk of duplicate records. If the same supplier or buyer is entered several times, its documents and settlements may be distributed across different cards, complicating reconciliation and data analysis.
Enter information from the counterparty’s registration, contractual, and banking documents in the card. Depending on the set of details available in the configuration, the accountant may need to verify:
- full and abbreviated name;
- BIN or IIN and other registration details;
- counterparty type;
- registered and actual addresses, if they are used in documents;
- bank details;
- contact details;
- the contract and settlement terms.
The set of fields depends on the configuration and information database settings. If counterparty information is completed automatically, compare the loaded data with the documents and details provided by the counterparty before saving the card.
After saving, check that the new counterparty can be selected in sales, receipt, payment, and other operational documents. Pay particular attention to the contract, settlement currency, bank account, and tax details provided for by the configuration: values from the card may be inserted into documents automatically.
If a duplicate has already been created, check the documents and other database objects associated with it before deleting the card. The procedure for transferring references or merging records depends on the configuration’s capabilities and the rights granted to the user.
How to add a user and configure access to the Electronic Invoice Information System
A user is created in the administration or general settings section where the user list is available. The workflow includes creating an account, assigning the required rights, and subsequently testing the login. Data exchange with the Electronic Invoice Information System is configured separately in the section provided by the configuration.
Rights are assigned according to the employee’s job duties. An accountant, operator, and administrator may require different capabilities. Excessive permissions increase the risk of accidental changes to directories, settings, or documents, while insufficient rights limit the performance of assigned operations.
To configure access and verify operation with the Electronic Invoice Information System, perform the following actions:
- Open the administration or general settings section and go to the user list.
- Create a user or select an existing account.
- Assign the rights required for the employee to work in the information database.
- Configure the method used by the configuration to authenticate the authorized person and exchange data with the Electronic Invoice Information System.
- Check the connection and perform an available test data exchange operation.
The names of interface items may vary depending on the configuration and release. If the connection cannot be established, check in sequence the validity period and ownership of the EDS, the user’s authority, the connection settings, and component versions. The EDS private key and its password must not be given to another employee; signing operations must be performed by the authorized person.
If the standard configuration of electronic invoices or electronic statements of work is unavailable to the user or requires changes to the information database settings, the work must be performed by an administrator or support specialist. Before configuration begins, determine the scope of operations, the connection method to be used, the required rights, and whether a backup is necessary.
What to check after adding
After completing the operation, make sure that the information database opens under the required user, the new counterparty card does not duplicate an existing one, the rights correspond to the employee’s duties, and the configured connection passes the check provided by the configuration.
Changes affecting credentials and system settings should first be tested on a copy of the database. Record who made the change and when, retain the original settings, and ensure that recovery is possible. If the operation requires an update, customization, or data migration, agree on the scope of changes and create a backup before starting work.
When completing the counterparty card, use the registration, contractual, and banking documents relating to the relevant transaction. After saving the card, check the details that the configuration inserts into operational documents to ensure that the information for the selected counterparty and contract is used correctly.
Frequently Asked Questions
How can I add a counterparty in 1C without creating a duplicate? — First, search for the counterparty by name, BIN or IIN, and other available details. Create a new card only after reviewing the search results.
Why does the added database not open? — Compare the path or server address with the connection settings you received, and check network availability, the user’s credentials, and the rights granted to the user. The information database administrator can verify the connection settings.
Can a user be added without administrative rights? — Account creation and rights assignment are available to a user who has been granted the relevant authority. If the required commands are unavailable, the database administrator must perform the operation.
What should I do if 1C cannot connect to the Electronic Invoice Information System? — Check the EDS, the user’s authority, the connection settings, and component versions, and then repeat the check provided by the configuration. When reporting the error to a specialist, provide the message text and configuration version, but do not disclose the private key or password.
Does 1C need to be updated before adding a counterparty? — A separate update is generally not required to create a counterparty card. If commands or integration functions do not work correctly, compare the installed version with the current 2026 releases: “Accounting for Kazakhstan” 3.0.74.x and “Payroll and HR Management for Kazakhstan” 3.1.37.x.