Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4).
A warehouse worker stands at the shelves with a data collection terminal in hand. He scans a barcode, and the screen shows "Item not found." Inventory count has stalled. The reason is simple: the current item catalog was not loaded into the terminal's memory. This is where you open the "Export Item Catalog to Data Collection Terminal" processing. It loads the nomenclature list, barcodes, prices, and (optionally) stock balances into the terminal — so the scanner can "recognize" each item offline. This is not a document and generates no ledger entries: it is a service tool for exchanging data with equipment.
1. Purpose
The processing exports the item catalog to an offline data collection terminal (DCT): name, barcodes, article, unit of measure, and, if needed, the price and current stock balance for the warehouse. After this, the terminal recognizes scanned barcodes without a connection to the database. The reverse operation (loading what was scanned) is performed by a separate processing, "Load Data from Data Collection Terminal."
2. Where to Find It
The processing is not called from a document form, but from the equipment subsystem.
- Menu path: "Master Data and Administration" → "Connectable Equipment" → select the connected data collection terminal → the DCT command → "Export Item Catalog to Data Collection Terminal."
- The command is also available from the warehouse worker's workstation in the "Warehouse and Delivery" section, if the corresponding equipment is configured for the user.
- Direct navigation in 1C: "Tools" → "Go to Navigation Link" and paste the following:
e1cib/list/Обработка.ВыгрузкаБазыТоваровВТСД
Mandatory prerequisite: the terminal must be registered in the "Connectable Equipment" catalog with the driver type "Data Collection Terminals (offline)" and a working driver. Without connected and tested equipment, the export button will be inactive.
2a. How to Find Your Release
"Help" (the "?" icon in the top right corner) → "About the Program." The window shows the "1C:Enterprise" platform version (e.g., 8.3.24) and the configuration release — the line "Trade Management for Kazakhstan, edition 3.4 (3.4.5.21)." The instructions are based on 3.4.5.21; the set of fields is nearly identical in neighboring releases.
3. How to Fill It Out
The processing form is not a document card, but an export settings panel. Let's go through the fields in order.
| Field | Why It's Needed | What Happens If You Get It Wrong |
|---|---|---|
| Equipment (DCT) — REQUIRED | Where to export to: a specific connected terminal | If equipment is not selected or has not passed the driver test, the "Export" button is unavailable |
| Organization — REQUIRED | Prices and stock balances are taken from it, by accounting entity | Export the prices and balances of the wrong company — the warehouse worker will see someone else's data |
| Warehouse | Determines which warehouse to calculate balances for | Get the warehouse wrong — the balances in the terminal won't match the actual figures at that location |
| Price Type | Which price to export to the DCT (e.g., "Retail") | Select the wrong type — the terminal screen will show the wrong price |
| Export Balances (checkbox) | Loads the current quantity by warehouse | Don't enable it — during inventory count you won't see the planned/actual discrepancy directly on the terminal |
| Export Barcodes (checkbox) | Without barcodes, the scanner won't match the item | Uncheck it — the terminal won't find a single item by scan |
| Export Prices (checkbox) | Needed if the price is checked on the terminal at the location | Disable it — the price on the terminal screen will be blank |
| Item Filter | Limits the export (type, group, warehouse) | Leave it empty on a large database — the export will take a long time and overflow the DCT's memory |
Procedure:
- Select the Equipment and make sure the driver responds (the "Test Connection" button in the equipment card).
- Specify the Organization and Warehouse.
- Set the Price Type and enable the necessary checkboxes (barcodes are almost always required).
- If needed, configure the Item Filter so you don't load the entire catalog.
- Click "Fill" — the table will be populated with a list of items with barcodes, prices, and balances.
- Visually check the table section (make sure there are no items without a barcode).
- Click "Export to DCT." Before loading, it's useful to clear the old memory with the "Clear DCT Memory" button, otherwise new and old data will get mixed up.
4. Worked Example
An electronics store in Almaty. Conducting an inventory count at the "Sales Floor" warehouse. Three items need to be exported to the terminal with retail prices (the price includes 16% VAT).
Settings: Organization "Tekhnika LLP," Warehouse "Sales Floor," Price Type "Retail," checkboxes "Barcodes," "Prices," "Balances" — enabled.
After clicking "Fill," the table looks like this:
| Item | Barcode | Retail Price (VAT 16% incl.) | Balance, pcs |
|---|---|---|---|
| Smartphone X | 4870000012345 | 116,000 ₸ | 12 |
| Headphones Y | 4870000067890 | 23,200 ₸ | 40 |
| USB-C Cable | 4870000054321 | 3,480 ₸ | 150 |
Breakdown of the smartphone price: price excluding VAT 100,000 ₸ + 16% VAT (16,000 ₸) = 116,000 ₸ on the price tag and on the terminal screen. For the cable: 3,000 ₸ + 480 ₸ = 3,480 ₸.
You click "Export to DCT" — the three items go into the terminal's memory. The warehouse worker goes to the floor, scans the barcodes, and enters the actual quantity. For the smartphone, 11 units were scanned instead of 12 — the shortage of one unit will be visible after loading the data back.
This processing does not generate journal entries. It only writes data to the terminal. Accounting entries will appear later — when you create a document based on the scan results. For example, when writing off the missing smartphone (cost 100,000 ₸), the "Item Recount" document and subsequent write-off will produce:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 7010 | 1330 | 100,000 | Cost of shortage written off (cost of sales / other disposal) |
Here, 1330 is "Inventory," 7010 is "Cost of Sales." But these are entries of the resulting document, not the export itself.
5. Operation Types
The processing does not have "operation types" like a document, but it supports several DCT operating modes:
- Item Catalog Export — only names, articles, units, barcodes.
- Export with Barcodes — a required mode for recognition during scanning.
- Export with Prices — adds the price of the selected type to each item.
- Export with Balances — adds the current quantity by warehouse (for planned/actual monitoring).
- Clear DCT Memory — removes the previously loaded catalog before a new upload.
6. What Is Generated
This is a service processing for exchanging data with equipment, so it's important to understand what it does not do:
- No journal entries. The processing does not create entries on accounts 1210, 1330, 3310, 6010, 7010, etc.
- No accounting register movements. Balances, mutual settlements, and batches are not changed.
- No electronic documents are generated. The export to DCT does not issue an ESF (Electronic Invoice, IS ESF System) or a waybill (SNT) — these are issued by sales/transfer documents.
The only result is writing the item catalog (name, barcode, price, balance) into the connected data collection terminal's memory. All accounting consequences arise later, from documents you create based on the data loaded from the DCT.
7. Printed Forms
The processing has no printed forms of its own — it is an equipment exchange tool, not a document. Only a table of the exported nomenclature is available on screen, which can be output via the standard "More" → "Output List" command to verify the export composition on paper or in a file.
8. Common Errors
"Equipment not connected" / the "Export" button is inactive. The terminal is not registered in "Connectable Equipment" or has not passed the driver test. Open the equipment card, run "Test Connection," and make sure the offline DCT driver for the required model is installed.
"Connectable equipment service driver not found." The driver component is not installed on the computer, or the wrong version is specified. Download the driver for the terminal model, install it, and restart 1C.
"An item without a barcode will not be recognized." The table contains items without barcodes. Add barcodes to the item cards (the "Barcodes" section) or exclude such items using the filter — otherwise they will not be "readable" on the terminal.
"Terminal memory capacity exceeded." You are loading the entire catalog into a terminal with limited memory. Restrict the export using the "Item Filter" (by warehouse, group, type), first clearing the memory with the "Clear DCT Memory" button.
Prices on the terminal are zero. The "Price Type" is not selected, or there are no active prices for the items. Check that prices of the selected type are assigned (the "Item Price Setting" document), and that the "Export Prices" checkbox is enabled.
9. FAQ
Answers to frequently asked questions are provided at the end and duplicated in the material's structure.
10. Related Documents
- Connectable Equipment (catalog) — this is where the terminal itself is registered; without it, the processing will not run.
- Item Price Setting — the source of the prices exported to the DCT.
- Load Data from Data Collection Terminal — the paired processing: reads the scan results back into the database.
- Based on the loaded data, the following are created: Item Recount (inventory count), Goods Receipt Order, Goods Issue Order, Purchase Order, Customer Order — depending on the collection mode.
How to Find Your Release
"Help" → "About the Program": the line with the platform version and configuration release "Trade Management for Kazakhstan, edition 3.4 (3.4.5.21)." If your release is newer, the composition of the processing's fields is almost the same.
Note: this guide is current for release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4), Kazakhstan, 2026.