Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
You sold a batch of labeled footwear to a customer, the shipment was posted, an ESF was issued — and a day later you see in your personal account of the labeling system that the codes for these goods are still listed as "in circulation." Formally the goods have been sold, but according to the IS TsEDM data they seem to still be in the warehouse. It is exactly this discrepancy that is resolved by the document "Notification of Withdrawal from Circulation IS TsEDM": it removes the labeling codes from circulation and sends a message about this to the state traceability system.
1. Purpose
The document records the disposal of labeled goods from circulation (sale, write-off, export, own needs) and generates an electronic notification to the information system for labeling and traceability of goods IS TsEDM. After confirmation from the system, the labeling codes cease to be listed under your organization.
2. Where to find it
The "Sales" section (or "Warehouse" → the "Goods labeling IS TsEDM" block) → "Notifications of Withdrawal from Circulation IS TsEDM" → the "Create" button.
To open the list right away, paste the navigation link via "Service" → "Follow navigation link":
e1cib/list/Документ.УведомлениеОВыводеИзОборотаИСЦЭДМ
Most often the document is not created manually but entered on the basis of a sale, a KKM receipt, or a write-off — this way the tabular section with the codes is filled in automatically.
2a. How to find out your release
"Help" → "About the program" (or the "i" icon in the upper right corner). In the window that opens — the platform version (for example, 8.3.24) and the configuration release ("Accounting for Kazakhstan, edition 3.0 (3.0.74.2)"). Labeling instructions often change along with releases — check the number before working.
3. How to fill it in
Fill it in from top to bottom — some fields appear only after selecting the reason for withdrawal.
| Field | What it is for and what happens if there is an error |
|---|---|
| Organization (required) | The message to IS TsEDM is sent from it, and the system searches for codes by its GLN/BIN. Make a mistake — the notification will go under the wrong entity or will not go through at all. |
| Date (required) | The date of withdrawal from circulation. It goes into the message and into the registers. If you set a date earlier than the date of introduction into circulation, the labeling system will reject the document. |
| Product group | Footwear, tobacco, medicines, dairy products, etc. Each group has its own code structure. Wrong group — the codes are not recognized. |
| Reason for withdrawal from circulation (required) | The key field: it determines which fields are required and how IS TsEDM interprets the disposal (see section 5). If you don't fill it in — the document will not be posted. |
| Basis document | Sale, KKM receipt, write-off. Fill it in — the codes and source documents will be pulled up automatically and the risk of discrepancies is reduced. |
| Counterparty, Contract | Needed for the reasons "wholesale sale," "export," "gratuitous transfer." For retail through a KKM, the buyer is not specified. |
| IIN/BIN of the recipient | For shipment to a legal entity or IP. An incorrect BIN — the notification will go "into nowhere," and the recipient's codes will not appear. |
| Source document (type, number, date) | The details of the delivery note/receipt that IS TsEDM sees. A discrepancy with the actual source documents is grounds for questions during an audit. |
| Tabular section (labeling codes / CI, GTIN, quantity) (required) | The actual codes that are removed from circulation. Entered with a 2D scanner or selected from stock. An empty tabular section = the document is meaningless. |
| Responsible person | Who processed it. It does not affect the entries, but helps when analyzing disputed withdrawals. |
After filling it in, click "Post", then "Send" (or "Exchange with IS TsEDM") — the notification will go to the operator. Monitor the status of the electronic document: Draft → Awaiting confirmation → Accepted / Rejected.
Important: until the status becomes "Accepted", the codes are formally not withdrawn from circulation, even if the document is posted in 1C.
4. Worked example with entries
Situation. LLP "Astana-Obuv" (VAT payer) sells 100 pairs of labeled footwear to a buyer store at 5,000 ₸ per pair including VAT. The cost of the batch is 300,000 ₸.
Calculation at the VAT rate of 16% (year 2026):
- Amount with VAT: 100 × 5,000 = 500,000 ₸
- Turnover without VAT: 500,000 ÷ 1.16 = 431,034.48 ₸
- VAT 16%: 500,000 − 431,034.48 = 68,965.52 ₸
Entries for the basis document "Sale of goods and services":
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 431,034.48 | Income from the sale of goods |
| 1210 | 3130 | 68,965.52 | VAT payable (16%) |
| 7010 | 1330 | 300,000.00 | Cost of sales written off |
What the "Notification of Withdrawal from Circulation IS TsEDM" itself does (created on the basis of the sale, reason — "Wholesale sale"):
- does not generate accounting entries — the financial result has already been reflected by the sale;
- writes off 100 labeling codes from the code balance register (status "in circulation" → "withdrawn");
- generates an electronic notification and sends it to IS TsEDM under the buyer's BIN.
The result: income 431,034.48 ₸, VAT payable 68,965.52 ₸, and 100 codes are no longer listed under "Astana-Obuv" and pass into the buyer's area of responsibility.
The "Write-off" option (for example, damage to 5 pairs with a cost of 15,000 ₸). Then the basis is a write-off document with the entry Dr 7210 Cr 1330 — 15,000 ₸, and the notification with the reason "Write-off" removes 5 codes from circulation. When writing off previously credited VAT, its adjustment may be required (Dr 7210 Cr 1420 / reversal of the credit) — check with your accounting policy.
5. Types of operation (reasons for withdrawal from circulation)
The set of reasons depends on the product group; a typical list:
- Retail sale — sale to an individual through a KKM (basis — a receipt/retail sales report);
- Wholesale sale — shipment to a legal entity or IP under a contract;
- Export outside the EAEU and sale to EAEU countries;
- Write-off — damage, defect, loss, shortage;
- Use for own needs (including production needs);
- Gratuitous transfer;
- Destruction / confiscation — on special grounds.
The reason determines whether the counterparty, the recipient's BIN, and the source document are required.
6. What is generated upon posting
Accounting entries — the notification itself, as a rule, does not create them; the financial movements are made by the basis document (sale, receipt, write-off). The notification is responsible for accounting for the codes and the exchange.
Register movements:
- the labeling codes accounting register — the codes leave the "in circulation" balance;
- the IS TsEDM electronic documents register — a message is created to be sent to the operator.
Electronic document: a notification of withdrawal from circulation, sent to IS TsEDM. The order of statuses and the composition of the message depend on the product group and the version of the exchange profile — this block requires verification against the current exchange description of your release, since IS TsEDM formats are periodically updated.
Connection with the ESF and SNT: during a wholesale shipment of labeled goods, an ESF (in the IS ESF) and, if necessary, an SNT are drawn up in parallel — these are separate documents; the withdrawal notification does not replace them.
7. Printed forms
The labeling document is essentially electronic, so the set of printed forms is minimal:
- "Notification of Withdrawal from Circulation" — the printed form of the document itself;
- "List of labeling codes" — a list of CI/GTIN from the tabular section (convenient for inventory and reconciliation);
- the exchange protocol/receipt with IS TsEDM — via the button for viewing the status of the electronic document.
8. Common errors
"The field 'Reason for withdrawal from circulation' is not filled in" — select the reason before posting; without it the set of required details cannot be determined.
"The labeling code has already been withdrawn from circulation" — a notification has already been made for this code (often a duplicate when a return is resold). Remove the code from the tabular section or check the code's history in the list of labeling codes.
"The labeling code was not found in the organization's stock" / "is not in circulation" — the code was not introduced into circulation, was received by another organization, or has already been disposed of. Check the introduction-into-circulation document and the balance for the code.
"Failed to sign/send the message to IS TsEDM" — the digital signature certificate has expired or is not configured, there is no connection with the operator. Check the certificate in the exchange settings and resend.
"The date of withdrawal from circulation is earlier than the date of introduction into circulation" — correct the document date: it cannot be earlier than the moment the code appeared with you.
9. FAQ
What is the difference between "withdrawal from circulation" and an ordinary sale? A sale reflects money and VAT in the accounting, while the "Notification of Withdrawal from Circulation" removes the labeling codes in IS TsEDM. These are two different actions: having sold in 1C does not mean that the codes have automatically left circulation — that is what the notification is for.
Does the document create accounting entries? No. The entries (Dr 1210 Cr 6010, Dr 1210 Cr 3130, Dr 7010 Cr 1330, etc.) are generated by the basis document — a sale, a KKM receipt, or a write-off. The notification works with the code registers and the exchange.
What VAT rate applies to labeled goods in 2026? The standard VAT rate in Kazakhstan is 16%. The withdrawal-from-circulation notification does not affect VAT directly, but the related sale is taxed at 16% (in the example: from 500,000 ₸ VAT = 68,965.52 ₸).
Is it necessary to withdraw from circulation for a retail sale through a KKM? Yes. For a retail sale the reason is "Retail sale," the basis is a retail sales report or a KKM receipt; the individual buyer is not specified, but the codes are removed from circulation.
What to do when a buyer returns labeled goods? A return is processed separately — as a rule, with an introduction/return-into-circulation document, to return the codes to the balance. The withdrawal notification is not used for this.
Does this notification replace the ESF and SNT? No. The ESF is issued in the IS ESF, the SNT is drawn up separately during the movement/sale of traceable goods. The withdrawal-from-circulation notification is a message only for the labeling system.
The codes are not withdrawn — "not found in stock." Why? Most likely, the goods were not introduced into circulation, were received by another organization, or the codes have already been disposed of. Check the introduction-into-circulation document and the current status of the code in the list of labeling codes.
Can an already sent notification be canceled? While the status is "Awaiting confirmation" — you can try to recall/reissue it. After the "Accepted" status, the codes are withdrawn; they can be returned to circulation only by a separate introduction-into-circulation operation, if the product group allows it.
For what reason should goods used within the company be withdrawn? Select "Use for own needs." Financially, such a disposal is reflected by a write-off (Dr 7210/8000-series accounts Cr 1330), and the notification removes the codes from circulation.
Is it mandatory to specify a basis document? Not always, but it is strongly recommended: when entering on the basis, the codes and source documents are pulled up automatically, and the risk of discrepancies between the accounting and the IS TsEDM data is reduced.
10. Related documents
On the basis of what it is entered:
- Sale of goods and services — wholesale shipment;
- Retail sales report / KKM receipt — retail;
- Write-off of goods — damage, shortage, own needs.
What is drawn up alongside (not on the basis of, but in the same chain):
- ESF (IS ESF) — for a taxable sale;
- SNT — during the movement/sale of traceable goods;
- Introduction into Circulation IS TsEDM — the reverse operation (including when returning codes).
How to find out your release: "Help" → "About the program" — there the platform version and configuration release are indicated. This guide is compiled for release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0). If you have a different release, the set of fields and the format of exchange with IS TsEDM may differ.