Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You have imported a batch of shoes from China. The goods have been customs cleared, the goods declaration has been closed, and the acceptance has been formalized. And then you remember: shoes are marked goods, which means you need to notify the state marking system about the import from a third country; otherwise, the codes will not be "activated," and you will not be able to sell the goods legally. This step requires the document "Notification of Import from Third Countries to the IS MPTK." Below is how to fill it out so that the notification is sent successfully the first time.
1. Purpose
The document generates and sends a notification of the import of marked (traceable) goods from countries not part of the EAEU ("third countries") to the information system for marking and traceability of goods (IS MPTK). After the notification is received by the operator, the marking codes enter circulation, and the goods can be put into sale. In accounting, the document does not create any entries — it maintains registers of marking codes and exchange status.
2. Where to find
- Section "Purchases" (in terms of releases — "Warehouse") → group "Goods Marking / Traceability" → journal "Notifications of Import from Third Countries".
- The "Create" button opens a new document.
- A quick way to open the journal directly — "Main Menu" → "Service" → "Go to Navigation Link" and paste:
e1cib/list/Document.NotificationOfImportFromThirdCountriesISMPKT
2a. How to find out your release
Menu "Help" → "About the Program". In the opened window, you will see the platform version (for example, 8.3.24) and the configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)." If the release is lower, the field composition and notification format may differ; check against this line.
3. How to fill out
Fill out from top to bottom — this way, the system will correctly pull dependent values.
| Field | Why and what will happen in case of error |
|---|---|
| Organization (mandatory) | The sender's IIN/BIN is taken from it. If you make a mistake, the operator will return the notification, and the codes will not be activated. |
| Date (mandatory) | The date of the notification. Enter the actual date of import/registration; the notification is submitted within the established period after the goods are released from customs. |
| Number | Assigned automatically. Do not change it manually — otherwise, you will disrupt the numbering. |
| Counterparty (mandatory) | Foreign supplier from a third country. It is indicated for reference in the notification. |
| Contract | Foreign trade contract. Needed for the correct view of calculations and linking with acceptance. |
| Goods Declaration (DT/GTD) (mandatory) | The number and date of the customs declaration under which the goods were released. This is a key attribute: the operator verifies the codes against the fact of customs clearance. An incorrect number will result in a refusal. |
| Date of Import | The actual date of import/release into free circulation. |
| Warehouse | Where the goods are accounted for. Affects the traceability registers. |
| Goods (table part) | Product nomenclature, HS code, quantity, and marking codes / GTIN for each item. This is the body of the notification. Extra or "foreign" marking codes → the notification will not be accepted. |
| Marking Codes (KIs/KIZs) | For each line — specific identification codes applied to the goods. Can be uploaded from a file or scanned. Unfilled codes for marked goods = error in processing. |
| Responsible | Who formalized it — for internal control within the organization. |
Mandatory for submission: Organization, Date, Counterparty, Goods Declaration, goods table with marking codes.
4. An example with entries
Condition. LLP "Aqai-Kiim" (VAT payer, RK) imported 1,000 pairs of marked shoes from China. Contract value — 10,000 USD, exchange rate on the date of DT — 480 ₸/USD, i.e. 4,800,000 ₸. Customs duty 5% — 240,000 ₸. VAT on import at a rate of 16% from the base (4,800,000 + 240,000) = 806,400 ₸, paid at customs.
The document "Notification of Import from Third Countries to the IS MPTK" does not make movements in accounts but in marking registers: it registers 1,000 codes, sets the status "Imported from a third country," and generates an electronic notification to the operator.
The accounting entries are generated by the related import acceptance (goods receipt document / GTD for import), next to which the notification lives:
| Dr | Cr | Amount, ₸ | Content |
|---|---|---|---|
| 1330 | 3310 | 4,800,000 | Goods received (contract value) |
| 1330 | 3310 | 240,000 | Customs duty included in the cost of goods |
| 1420 | 3130 | 806,400 | VAT on import, accepted for offset |
After selling the entire batch, for example, for 7,500,000 ₸ excluding VAT, the realization will give:
| Dr | Cr | Amount, ₸ | Content |
|---|---|---|---|
| 1210 | 6010 | 7,500,000 | Revenue from sales |
| 1210 | 3130 | 1,200,000 | VAT 16% from sales |
| 7010 | 1330 | 5,040,000 | Cost of goods sold written off (4,800,000 + 240,000) |
Result for the notification document: 1,000 marking codes have been put into circulation, exchange status — "Accepted by the operator."
5. Types of operations
The document covers scenarios for importing marked goods from third countries:
- Import for own sale — goods are put into circulation in the territory of the RK.
- Import for own consumption — goods not for resale (marking is canceled/removed from circulation).
- Correction of a previously submitted notification — correction of quantity or composition of codes (if supported in the release).
6. What is generated upon processing
- Electronic document — notification of import from third countries, which is sent to IS MPTK from the document form (send/sign with digital signature button). The exchange status is tracked directly in the document: "Prepared" → "Sent" → "Accepted/Rejected."
- Movements in marking and traceability registers — registration of identification codes, their status ("in circulation"), connection with DT and warehouse.
- The document does not create accounting entries — the accounting of goods, duties, and VAT on import is performed by the goods receipt/GTD documents. The exact composition of the electronic exchange format fields is version-dependent and requires verification when updating the operator's release.
For imports from third countries, in addition to the marking notification, a SNF (accompanying invoice for goods) is issued in the IS ESF — this is a separate procedure but is linked to this import.
7. Printed forms
Available from the document:
- Notification of Import from Third Countries — printed form for internal control and archive.
- Register (list) of marking codes by document.
- Service exchange protocols/receipts from the operator (saved to the document).
8. Common mistakes
"Marking codes not filled in line №…" — KIs/KIZs not entered for marked nomenclature. Open the line, upload codes from the operator's file or scan them.
"Goods declaration not specified" — empty DT attribute. The operator verifies the codes against the fact of customs clearance; without DT, the notification will not be sent. Enter the number and date of the customs declaration.
"Product code (GTIN/HS code) does not match the marking code" — the wrong product is selected for the line. Check that the GTIN in the nomenclature card matches the one embedded in the marking code.
"Product with this code has already been put into circulation" — repeated submission with the same codes. Do not duplicate the notification; if necessary, issue a correction.
"Error signing with digital signature / certificate not found" — the certificate is not set up or has expired. Check the relevance of the NUC RK key and the configuration of the cryptographic provider.
"IIN/BIN of the organization does not match the operator's data" — discrepancy in attributes. Align the BIN in the organization card with the registration in IS MPTK.
9. FAQ
What exchange rate and VAT rate to take when importing? The exchange rate — on the date of the customs declaration. VAT on import — 16% (VAT rate in RK since 2026), calculated from the customs value plus duty, paid at customs and taken for offset through account 1420.
Does this document create accounting entries? No. It maintains marking registers and generates an electronic notification. The goods, duties, and VAT are processed by the goods receipt/GTD document for import.
How does import from third countries differ from import from the EAEU? Third countries are outside the EAEU; a customs declaration and VAT on import are processed at customs. A separate procedure applies for the EAEU (import declaration, VAT payment at the state revenue authority) and its own notification document.
Where to get marking codes? They are already applied to the goods by the manufacturer/supplier or obtained from the operator. They can be uploaded into the document lines from a file or scanned.
Is a digital signature mandatory? Yes. The notification is signed with a digital signature and sent to the operator. Without a valid NUC RK certificate, sending is not possible.
Is it necessary to issue an SNF separately? Yes, for traceable goods when importing from third countries, an SNF is issued in IS ESF. This is a standalone procedure linked to the import.
What if I made a mistake in the quantity after sending? Issue a correction of the notification (if supported by the release) or follow the operator's regulations — it is not allowed to change an accepted notification retroactively.
How to know if the notification has been accepted? Check the exchange status in the document itself: "Accepted by the operator" means that the codes have been put into circulation. "Rejected" — open the protocol with the reason and correct it.
Does the notification affect the VAT declaration? Not directly. The import documents affect VAT (VAT on import for offset). The notification is only responsible for the legalization of marking codes.
Can the document be processed without marking codes? No, for marked nomenclature, codes are mandatory — otherwise, processing and sending will not go through.
10. Related documents
- Based on / linked with: goods receipt (import), GTD for import, customs declaration — they provide accounting entries and cost.
- Based on this import, the following are issued: SNF in IS ESF, sale of marked goods (with removal of codes from circulation), if necessary — corrective notification.
How to find out your release: "Help" → "About the Program" — there you will find the platform version and configuration release.
Material prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2.