Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You imported a batch of smartphones from China. You cleared customs, paid VAT on import, the goods are already in the warehouse and recorded in 1C as "Receipt". A week later, you receive a demand: for these items, you did not submit a Notification of Import from Third Countries, and the goods are "stuck" in the traceability system — the buyer cannot issue a sales invoice for them because they are not listed in the state database as legally imported. This is when you need this document. It is not about accounting — it is about ensuring that the government "sees" your imported goods and allows you to trade them further.
1. Purpose
The document generates and sends an electronic notification of the import of goods imported from third countries (countries not part of the EAEU — China, Turkey, UAE, EU, etc.). The notification is submitted for goods included in the traceability list and "legalizes" them in the state database: without it, a sales invoice and electronic invoice (ESF) cannot be correctly issued for such goods during further sales.
2. Where to find
- Purchases → Electronic Documents → Notifications of Import from Third Countries (or the general journal "Traceability of Goods").
- Creation button — "Create".
- Open the list directly in 1C: Service → Go to navigation link and paste:
e1cib/list/Document.NotificationOfImportFromThirdCountriesISCEDM
The link is convenient to share with a colleague in correspondence — when clicked, 1C will immediately open the required journal.
2a. How to know your release
Menu "Help" → "About the Program" (or the "i" icon in the upper right corner). In the opened window, you will see two lines: platform version (for example, 8.3.24) and configuration version — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". Focus specifically on the second one: the interface and the composition of the notification fields change between releases.
3. How to fill
Fill in from top to bottom — some fields are automatically populated from the underlying document.
| Field | Purpose / what happens in case of error |
|---|---|
| Organization (mandatory) | From whose IIN/BIN the notification is sent. If you make a mistake, the notification will be sent "not from the correct entity", the government system will not accept it or will link it to someone else's account. |
| Date (mandatory) | Date of submission. The deadline is counted from it. The traceable goods must be declared within the established period after import; if you set a backdated date "at random", you risk violating the deadlines. |
| Number | Assigned automatically, do not change manually. |
| Counterparty (mandatory) | Foreign supplier from a third country. If the registration country is not filled in the card — the notification will not be generated correctly. |
| Contract | Foreign trade contract. Affects the currency and the linkage to mutual settlements. |
| Country of dispatch / origin (mandatory) | Must be NOT from the EAEU. If you set a country from the EAEU — it is not a "third country", another document is needed (Application for Import). |
| Goods Declaration (GD) — number and date (mandatory) | Details of the customs declaration under which the goods are released for free circulation. This is the key linkage: without the correct GD number, the traceability system will not confirm the legality of the import. |
| Warehouse | Where the goods were actually received. |
| Currency / Rate | According to the contract. Rate — on the date of GD. |
| Table part "Goods" (mandatory) | Line by line: Nomenclature, HS Code (10 digits — this is how the system determines whether the goods are traceable or not), GTIN (if available), Quantity, Unit of measurement, Cost. An error in the HS Code is the most common reason for rejection: the code must exactly match the code in the GD. |
| Responsible / Signatory | Digital signature (DS) used to sign and send the notification. |
The easiest way is not to fill in the table manually, but to enter the notification based on the Receipt of Goods (import) — then the nomenclature, quantity, HS Code, and amounts will be automatically populated, and you will only need to add the GD details.
4. Detailed example with numbers
Condition. LLP "Alpha" (VAT payer) imports 100 smartphones from China under a contract for 1,000 USD. The rate on the date of GD is 470 ₸/USD. Customs duty is 5%. The goods are traceable (listed by HS Code).
Calculation:
- Customs value: 1,000 × 470 = 470,000 ₸
- Duty 5%: 23,500 ₸
- VAT base on import: 470,000 + 23,500 = 493,500 ₸
- VAT on import 16%: 493,500 × 16% = 78,960 ₸
First, the receipt and payment of customs duties are recorded (with the documents "Receipt of Goods" and "Customs Declaration"):
| Operation | Debit | Credit | Amount, ₸ |
|---|---|---|---|
| Goods received | 1330 | 3310 | 470,000 |
| Customs duty accrued (to cost) | 1330 | 3130 | 23,500 |
| VAT on import accrued/paid | 1420 | 3130 | 78,960 |
| Payment of duties at customs | 3130 | 1030 | 102,460 |
The "Notification of Import from Third Countries" does not create any accounting entries. It records the goods in the traceability registers and generates an electronic notification. After its processing and successful submission, a record appears in the government system: 100 units of this HS Code have been legally imported under GD No... — and now you can issue sales invoices and electronic invoices (ESF) to buyers for them.
Later, when selling these smartphones, for example for 700,000 ₸, other documents (sales) will be used:
| Operation | Debit | Credit | Amount, ₸ |
|---|---|---|---|
| Income from sales recognized | 1210 | 6010 | 700,000 |
| VAT accrued 16% (700,000 / 116 × 16) | 1210 | 3130 | 96,552 |
| Cost of goods sold written off | 7010 | 1330 | 493,500 |
5. Types of operations
Depending on the release and settings, the document supports:
- Import of goods from third countries — the main scenario (import under GD).
- Initial entry of balances of traceable goods — one-time registration of already existing imported balances when starting traceability accounting.
- Correction / cancellation of a previously submitted notification — if there was an error in the HS Code, quantity, or GD details.
6. What is formed upon processing
- No accounting entries (cost and VAT are reflected in the Receipt and Customs Declaration).
- Movements in traceability registers — the goods are "registered" as imported from a third country linked to GD, HS Code, and GTIN.
- Electronic notification — a file is generated, signed with a digital signature (DS), and sent to the information system; the document records the status (Draft → Sent → Accepted / Rejected).
- Link to sales invoices — after the notification is accepted, the goods become available for issuing accompanying invoices.
7. Printed forms
- Notification of Import of Goods from Third Countries (regulated form).
- Print of the table part (list of goods with HS Codes and quantities) — for reconciliation with GD.
- Protocol / receipt of acceptance of the electronic notification (after submission).
8. Common errors
"HS Code not filled in line No..." — a 10-digit code is mandatory for each traceable item. Open the nomenclature card, fill in the HS Code exactly as in the GD.
"HS Code does not relate to traceable goods" — you are trying to submit a notification for a product outside the list. Check if the item really requires traceability; if not — the notification is not needed.
"Country of dispatch is part of the EAEU" — for imports from Russia, Belarus, Armenia, Kyrgyzstan, this notification is not issued, but rather a Application for Import of Goods and Payment of Indirect Taxes. Change the document.
"Goods Declaration number not specified" — without GD details, the system will not confirm legality. Enter the number and date from the issued customs declaration.
"Error signing with DS / certificate not found" — the signatory's certificate has expired or is not installed. Update the DS in the exchange settings and resend.
"Quantity in the notification exceeds quantity in GD" — does not match the customs declaration. Adjust the quantities in the lines to match the GD data.
9. FAQ
What goods need to be indicated in this notification? Only those that are included in the list of traceable goods (determined by HS Code) and imported from countries outside the EAEU. Regular non-traceable imports are not processed with this document.
How does this notification differ from the Application for Import? The Application for Import and Payment of Indirect Taxes is submitted for imports from the EAEU (Russia, Belarus, etc.). This notification is for imports from third countries based on the customs declaration. They are different documents and different registers.
Does the document create accounting entries? No. The cost of goods, duty, and VAT on import are reflected in the "Receipt of Goods" and "Customs Declaration". The notification generates movements in the traceability registers and an electronic message to the government system.
What is the VAT rate on imports in 2026? The standard VAT rate in Kazakhstan is 16%. VAT on imports is calculated from the customs value, increased by the duty and excise (if applicable).
Can the notification be entered automatically from the receipt? Yes, enter it based on "Receipt of Goods (import)" — the nomenclature, HS Code, quantity, and amounts will be pulled in; you will manually add the GD details and send it.
What happens if the notification is not submitted on time? The goods will remain "invisible" in the traceability system: the buyer will not be able to obtain a sales invoice for them, and you risk administrative liability. Fines are calculated in MRP — at MRP 4,325 ₸, even a small multiple value results in a significant amount, so it is better not to violate deadlines.
How to know if the notification has been accepted? By the document status: it changes to "Accepted" after processing in the government system. If it comes back "Rejected" — open the protocol, correct the indicated error (most often HS Code or GD number), and resend.
Is a digital signature required? Yes. The electronic notification is signed with the DS of the organization or the authorized person. Without a valid certificate, submission is not possible.
What to do if there is an error in the submitted notification? Prepare a correction or cancellation based on the previously submitted document and submit the corrected version — you cannot correct "over" a processed document without a correction.
10. Related documents
- Based on what it is entered: "Receipt of Goods (import)", "Customs Declaration" — from them, the nomenclature, quantity, HS Code, and amounts are taken.
- What is issued next: Sales Invoice (accompanying invoice for goods) and ESF when selling imported goods — they "see" the goods only after the notification is accepted.
- Related documents: "Application for Import of Goods and Payment of Indirect Taxes" (import from EAEU) and "Sales of Goods and Services" (subsequent sale).
How to know your release
Menu "Help" → "About the Program": there you will find the platform version and configuration release. This manual has been compiled and verified on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). If you have a different release, the location of fields and the composition of printed forms may differ slightly.