Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You imported a batch of marked goods from Russia — say, shoes or tobacco products. Each box is labeled with DataMatrix codes, and the supplier shipped them through the EAEU and issued an electronic invoice (ESF). You cannot simply record the goods and sell them: until you confirm to the state marking operator that you have physically accepted these codes, they remain "hanging" with the sender. If you sell at the cash register — the code will not scan, and the buyer will not see the goods as legal. This is where the "Notification of Acceptance EAEU" comes into play: it records the acceptance of marking codes for goods imported from EAEU countries and is sent as an electronic message to the National System of Marking and Traceability of Goods (IS MPT).
1. Purpose
The document confirms the acceptance of marked products imported from EAEU countries and introduces the marking codes (MC) into circulation for your organization. As a result, an electronic notification is generated in IS MPT, and the codes transition to the status of "in circulation" on your balance sheet.
2. Where to find
Section "Purchases" → block "Marking" (or "EDI"/"Exchange with IS MPT", depending on the interface settings) → journal "Notifications of Acceptance EAEU" → button "Create".
The quickest way to open the list is through the navigation link. Click in the main menu "Service" → "Go to navigation link" (or Ctrl+Shift+N depending on the platform) and paste:
e1cib/list/Document.NotificationOfAcceptanceEAEUISMPTK
2a. How to find out your release
"Help" → "About the program" (or the "i" icon in the upper right corner). In the opened window — version of the platform (for example, 8.3.24) and release of the configuration "Accounting for Kazakhstan", for example, 3.0.74.2. The instructions below relate specifically to this release; in other versions, the location of fields may differ.
3. How to fill out
Fill out from top to bottom — some fields will be automatically populated if you enter the document based on the receipt.
| Field | Mandatory | Why and what will happen in case of error |
|---|---|---|
| Organization | Yes | The one under whose IIN/BIN the codes are registered in IS MPT. If you make a mistake — the notification will be sent from a different participant in circulation and will not be accepted. |
| Date | Yes | Date of acceptance. It affects the movement period and whether the batch will enter circulation in the required month. |
| Number | Yes | Assigned automatically. Do not change without reason. |
| Counterparty (sender) | Yes | Supplier from the EAEU who shipped the codes. Must match the participant from whom the codes were sent to the system; otherwise, the acceptance will "not find" the shipment. |
| Contract | Yes | Contract with the type "With supplier". Defines settlements and currency. |
| Product group | Yes | Shoes, tobacco, tires, perfumes, light industry, dairy products, etc. Incorrect group — codes will not pass format verification. |
| Document basis | No | Reference to "Receipt of Goods and Services". When filled, it pulls nomenclature and codes. |
| Identifier / Shipment number in IS MPT | Yes, when exchanging | Number of the incoming document from the sender. The system matches your acceptance with the shipment based on it. |
| Table part "Goods" | Yes | Nomenclature, quantity, price, VAT rate 16%, accounting account 1330. |
| Marking codes (MC) | Yes | List of DataMatrix codes. Filled in by a scanner, uploaded from a file from the sender, or selected. Without MC, the notification is meaningless — there is nothing to accept. |
| Responsible | No | Who issued it. For internal control. |
The key point is the section marking codes. Open the product line, go to MC, and enter the codes: by scanner (one by one), or by the button "Upload" from the file sent by the sender, or "Select from accepted". Check that the number of codes matches the quantity in the product line — discrepancies will be highlighted by the system both during posting and when sending to IS MPT.
4. Example with numbers and postings
LLP "Astana Shoes" (VAT payer) receives 100 pairs of sneakers from Russia at 5,000 ₸ per pair. Each pair is marked with a DataMatrix code. The VAT rate is 16%.
Amounts:
- Cost of goods excluding VAT: 100 × 5,000 = 500,000 ₸
- VAT 16%: 500,000 × 16% = 80,000 ₸
- Total payable to the supplier: 580,000 ₸
Postings upon posting:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 500,000 | Goods (100 pairs) received into stock |
| 1420 | 3310 | 80,000 | VAT, attributable to import from the EAEU |
When importing from the EAEU, VAT is paid using the offset method (tax return form 320.00). The VAT payable is reflected as a separate operation: Dr 1420 Cr 3130 for 80,000 ₸ — liability for "import VAT" with subsequent offset after payment confirmation.
At the same time, non-monetary movements in the marking registers occur: 100 MC codes transition to the status of "In circulation" at LLP "Astana Shoes". Cost of goods sold (7010) and income (6010) are not formed in this document — they will appear later, upon sale.
5. Types of operations
The document operates in several acceptance modes — choose based on the method of confirming the codes:
- Acceptance by direct acceptance — you confirm the entire list of codes from the shipment "as is".
- Acceptance with discrepancies — you accept some codes, reject others (shortage, sorting error, damaged label).
- Reverse acceptance (based on scanning) — you only accept the codes actually scanned by the TSD, the others are returned to the sender.
- Acceptance without matching with the shipment — when there is no electronic shipment, and codes are entered from a file/scanner directly.
6. What is generated upon posting
Accounting postings: receipt of goods (Dr 1330 Cr 3310) and VAT on EAEU imports (Dr 1420 Cr 3310 / Cr 3130).
Electronic documents: the notification of acceptance is sent to IS MPT through built-in exchange. The status changes: "Draft" → "Sent" → "Accepted by IS MPT" (or "Rejected" with a reason text). The EAEU acceptance is closely related to ESF (IS ESF) and SNT — the accompanying invoice for goods: codes from the sender's SNT are matched with your acceptance.
Movements in registers:
- marking codes register — MC transition to the status "In circulation";
- register of batches/remaining goods — receipt of 100 pairs to account 1330;
- VAT register (for form 320.00);
- register of settlements with the counterparty.
7. Printed forms
- Notification of acceptance (IS MPT) — printed form of the electronic notification.
- List of marking codes — list of accepted MC with decoding of GTIN/serial number.
- Acceptance act with discrepancies (for the type of operation with discrepancies).
- Register of accepted codes — for internal archive and reconciliation with TSD.
Printing — by clicking the "Print" button in the document header.
8. Common errors
"Marking code not found in the shipment" / "MC belongs to another participant in circulation". The codes in the notification do not match those that the sender indicated in the shipment. Check the shipment identifier and ensure you scanned this batch. Remove extra codes or request a correct file from the supplier.
"The number of marking codes does not match the quantity in the product line". There are 100 pairs in the line, but 98 codes have been entered. Rescan the missing ones or correct the quantity in the product line — they must be equal.
"Product group not filled in" / "Code format does not match product group". The wrong marking group is selected (for example, "Shoes" for tobacco). Set the correct product group — it affects the verification of the DataMatrix structure.
"Organization is not a participant in the circulation of goods". Your registration in IS MPT for this product group is missing, or the exchange is not set up. Check the participant registration and the digital signature certificate in the exchange settings with IS MPT.
"Document basis not posted". The receipt of goods is still in draft status. Post the receipt, then repost the notification.
VAT is calculated at a rate of 12%. Outdated setting. In the nomenclature card and in the contract, set the rate to 16% (effective in the RK from 2026).
9. FAQ
How does the "Notification of Acceptance EAEU" differ from a regular receipt of goods? The receipt reflects accounting and VAT. The notification additionally introduces marking codes into circulation for your organization and sends confirmation to IS MPT. Without it, the goods are recorded, but cannot be sold legally.
Is it necessary to separately enter "Receipt of Goods and Services"? Yes, movements on 1330/3310 and VAT are more accurately built based on the receipt, and the notification should be entered based on it — then the nomenclature and amounts will be pulled automatically.
What is the VAT rate when importing from the EAEU in 2026? 16%. When importing from the EAEU, VAT is paid using the offset method and is reflected in form 320.00; after payment confirmation, the amount is offset.
What to do if some codes arrived damaged (label is unreadable)? Select the type of operation with discrepancies: accept readable codes, reject damaged ones. A return/act is issued for them, and they do not enter your circulation.
How to upload codes if there is no scanner? By clicking "Upload" from the file sent by the sender (usually as part of the electronic shipment/SNT), or "Select from accepted" in IS MPT.
The notification was sent, but the status "Rejected" came back. What does this mean? IS MPT did not accept the codes: most often due to a mismatch of the sender, codes, or product group. Open the document, read the reason text in the exchange status, correct it, and resend.
Is the cost of goods formed upon acceptance? No. Accounts 7010 (cost of goods sold) and 6010 (income) are activated upon sale, not upon acceptance. Here, only the receipt on 1330 and VAT.
Is the notification related to SNT and ESF? Yes. SNT records the movement of marked goods, ESF — the invoice, and the notification of acceptance confirms the receipt of specific codes. Codes from the sender's SNT are matched with your acceptance.
Can the document be posted without sending to IS MPT? Posting (making accounting movements) — yes. But until the notification is accepted by IS MPT, the codes are not considered introduced into circulation, and at retail, the cash register will not accept them.
How to correct an already accepted notification? You cannot edit an accepted document — a correcting or canceling message is issued in IS MPT, after which a new notification with correct data is entered.
10. Related documents
Entered based on:
- "Receipt of Goods and Services" (import from the EAEU) — source of nomenclature, amounts, and VAT;
- incoming SNT / electronic shipment from the EAEU supplier.
Based on this document, the following are entered:
- "Application for the import of goods and payment of indirect taxes" and data for tax return form 320.00 (VAT on EAEU imports);
- sale / retail sale of marked goods — already with the output of codes from circulation;
- correcting notifications in IS MPT in case of discrepancies.
The instruction was prepared for release 3.0.74.2 of the configuration "Accounting for Kazakhstan" (version 3.0). Check your release through "Help" → "About the program": the location of fields and the composition of the exchange with IS MPT may change between versions.