Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
An employee approaches you at the end of the day: "I need a salary certificate for the bank for the last 6 months, they are approving my mortgage." Or the akimat requested a certificate for the appointment of targeted social assistance. Or a bailiff sent a request regarding deductions. In all these cases, there is no need to write anything by hand on a form — all accruals, deductions, and payments are already in 1C. Just open the report "Salary Certificate," select the employee and the period, and the program will automatically pull the amounts month by month. Below is how to do this without errors and what to check before putting the stamp.
1. Purpose
The report generates an official certificate of the accrued and paid salary of the employee for the selected period. It is used for banks (credit, mortgage), social protection authorities, courts, consulates, upon dismissal, and for any written request from the employee. The certificate is informational in nature: it is a report, not a document, so it does not create entries in accounting accounts or movements in registers — it only reads the already entered salary data.
2. Where to find
Main path: section "Salary" → group "Reports" (or "Certificates") → "Salary Certificate".
If the button is not displayed on your interface, open it directly. Copy the navigation link and paste it into "Main Menu" → "Service" → "Go to navigation link" (or Ctrl+B in the link field):
e1cib/list/Report.RegulatedReportSalaryCertificate
This way, you can access the object even without configuring the section panel.
2a. How to find out your release
Menu "Help" → "About the program". In the opened window, you will see two lines: the version of the platform (for example, 8.3.24.x) and the release of the configuration — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The second line is important: the printed forms of certificates and the algorithms for calculating deductions change from release to release, and this instruction describes 3.0.74.2. If your release is older — first update, otherwise the deduction amounts and individual income tax (ИПН) may be calculated according to the norms of previous years.
3. How to fill out
The report is structured like a settings form: fill out the header, click "Generate," and print if necessary.
- Organization — mandatory. It determines from whose database the accruals are taken and whose details (BIN, address, signatures) will appear in the certificate. If there are several legal entities in the database and you choose the wrong one — the certificate will come out with someone else's data, and the bank will not accept it.
- Employee (individual) — mandatory. Specify for whom you are preparing the certificate. If the employee worked in several organizations in the database, the certificate will collect data only for the selected organization.
- Period (from … to …) — mandatory. Sets the monthly breakdown. Banks most often request the last 6 or 12 months. If you make a mistake with the boundaries — the amounts will "shift": for example, you specify the period from the first day, but the salary for the previous month was paid in this month — and it will end up in the wrong column.
- Show amounts — toggle "accrued / withheld / to be paid." For the bank, all three columns are usually needed; for social protection, more often — average monthly income. Check what format the recipient of the certificate requires.
- Average salary / average monthly income — checkbox for calculating the average amount. If the recipient specifically requests the average salary (targeted assistance, alimony), check this box; otherwise, you will have to calculate it manually.
- Responsible persons (director, chief accountant) — pulled from the organization settings (section "Main" → "Organizations" → "Responsible persons"). If it is empty there, the signatures in the certificate will be without full names, and the document will have to be filled in by hand. Fill out the directory in advance.
- Certificate date — date of issuance, printed in the header and affects the relevance of the signatories' details.
After filling out, click "Generate" — the table will be filled in month by month. Check the totals visually: they should match the employee's pay slips for the same months.
4. An example with numbers
Employee Akhmetov A. requests a certificate for January 2026 for the bank. Salary — 300,000 ₸ per month, no children for deductions, application for standard deduction submitted.
Salary calculation for January 2026 (RK norms 2026: MRP = 4,325 ₸, MSP = 85,000 ₸):
| Indicator | Formula | Amount, ₸ |
|---|---|---|
| Accrued (salary) | — | 300,000 |
| OPE 10% | 300,000 × 10% | 30,000 |
| VOSMS 2% | 300,000 × 2% | 6,000 |
| Basic deduction for ИПН | 30 MRP = 30 × 4,325 | 129,750 |
| Taxable income for ИПН | 300,000 − 30,000 − 6,000 − 129,750 | 134,250 |
| ИПН 10% | 134,250 × 10% | 13,425 |
| To be paid in hand | 300,000 − 30,000 − 6,000 − 13,425 | 250,575 |
The certificate for January will show three amounts: accrued 300,000 ₸, withheld 49,425 ₸ (OPE 30,000 + VOSMS 6,000 + ИПН 13,425), to be paid 250,575 ₸.
Important: the certificate does not create these entries — it only shows the result. The entries themselves were created by the salary accrual document. For clarity, here they are (standard chart of accounts of the RK):
| Operation | Debit | Credit | Amount, ₸ |
|---|---|---|---|
| Salary accrued | 7210 | 3350 | 300,000 |
| ИПН withheld | 3350 | 3120 | 13,425 |
| OPE withheld | 3350 | 3220 | 30,000 |
| VOSMS withheld | 3350 | 3210 | 6,000 |
| Payment to card | 3350 | 1030 | 250,575 |
Employer contributions (OPE 3.5%, OSMS 3%, SO 5%, social tax 6%) are not included in deductions and in the "to be paid" column of the certificate — these are employer expenses, not employee amounts. If the bank requests the "full load," explain that the salary certificate reflects the employee's income, not the company's expenses.
5. Types of formation (analogous to "types of operations")
The report is one object but provides several output options:
- Certificate of accrued and paid salary — standard for the bank (three columns month by month).
- Certificate of average monthly salary — for social protection, courts, alimony.
- Certificate for the period upon dismissal — total amounts as of the calculation date.
- Arbitrary period — for a specific request (for example, exactly 6 months).
6. What is generated upon formation
This is a report. When you click "Generate," it:
- does not make accounting entries (Debit/Credit);
- does not create movements in accumulation and information registers;
- does not generate electronic documents — ESF and СНТ relate to the sale of goods and services, and have no relation to the salary certificate;
- only reads data from the salary calculation registers and outputs them in a tabular document on the screen/print.
Therefore, it is not possible and necessary to "repost" the certificate. If the amounts are incorrect — correct the original salary accrual and payment documents, then generate the certificate again.
7. Printed forms
- Salary Certificate — main form with monthly breakdown (accrued/withheld/to be paid), organization details, and signatures.
- Certificate of average monthly salary — shortened form with the average amount.
Output — button "Print". Before printing, check that the full names of the director and chief accountant have been pulled in. The form can be saved in PDF/Excel through the document saving menu.
8. Common mistakes
- "Field 'Employee' not filled in" / "Field 'Organization' not filled in" — organization or individual not selected. Fill in the mandatory fields in the header and click "Generate."
- The certificate is empty, amounts are zero — there are no posted salary accrual documents for the selected period, or the accruals were made for another organization. Check that the salary for these months was accrued and posted specifically in the selected legal entity.
- Signatures without full names — "Responsible persons" of the organization are not filled in. Go to the organization card → "Responsible persons" and specify the director and chief accountant for the required date.
- Deduction for ИПН calculated as 14 MRP or income overstated — the database is operating on an old release with norms prior to 2026. In 2026, the basic deduction is 30 MRP per month (no more than 360 MRP per year). Update the configuration to the current release and recalculate the salary.
- Amounts in the certificate do not match the pay slip — part of the payments was posted outside of salary documents (for example, directly via payment order). Such amounts the report may not see. Conduct payments through payroll sheets.
9. FAQ
See the section below — questions and answers are presented separately.
10. Related documents
The certificate itself is not entered based on anything and does not serve as the basis for other documents — it is a data showcase. Its reliability depends on the original documents from which it reads the amounts:
- "Salary Accrual" — source of accrued amounts, ИПН, OPE, VOSMS, deductions.
- "Payroll Sheet" (to cash/card) and "Withdrawal from the current account" / "Cash issuance" — source of amounts "to be paid."
- Organization settings → "Responsible persons" — source of signatures.
- Personnel documents (employment, personnel transfer) — determine the period of work included in the certificate.
If the certificate diverges from reality — correct these documents, not the certificate itself.
How to find out your release: menu "Help" → "About the program". The configuration line will indicate the release — verify it with the one mentioned at the beginning.
The instruction was prepared for release 3.0.74.2 of the configuration "Accounting for Kazakhstan" (version 3.0).