Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The supplier sent you a signed act and invoice in PDF, as well as a scan of the driver's power of attorney. You will staple the papers in a folder, but searching for them in that folder six months later during a reconciliation or audit will be a hassle. It is better to attach the files directly to the "Receipt (acts, invoices)" document. Then the scans are always next to the entries: you open the receipt — and there they are, the act and the invoice, with the digital signature and history of edits. This is managed by the service directory "Attached Files (Receipts of Goods and Services)". You almost never open it directly — you work with it through the paperclip button in the receipt itself. But understanding how it works is useful: this is where the versions, signatures, and access rights to your scans are stored.
1. Purpose
The directory stores files attached to the "Receipt of Goods and Services" documents: scans of acts, invoices, contracts, powers of attorney, product photos. Each attached file is a separate element of the directory, "linked" (owner) to its receipt document. The directory itself does not create entries or generate electronic invoices (ESF) — it only stores application documents.
2. Where to find
The usual path is through the document itself:
- Section "Purchases" → "Receipt (acts, invoices, customs declarations)" → open the required document → click the paperclip icon ("Attached Files") on the top panel or "More" → "Attached Files".
- A list of files for this receipt will open. From here — "Add", "Open", "View".
You can open the entire directory directly (all files for all receipts) via a navigation link. Copy it and paste it into "Service" → "Go to navigation link" (or Ctrl+Shift+F in the command list):
e1cib/list/Directory.ReceiptOfGoodsAndServicesAttachedFiles
Direct access is rarely needed — for bulk searches or cleaning the storage. It is more convenient for the average user to use the paperclip in the document.
2a. How to find out your release
"Help" → "About the program" (or the "i" icon on the panel). In the window, you will see the platform version (for example, 8.3.25.x) and the configuration release — it should say "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your numbers are lower — some buttons for working with files (scan, digital signature, versions) may look different.
3. How to fill out
You usually do not fill out a separate "file card" manually — it is created when adding a file. But it is important to understand each field.
Adding a file (main action). In the list of attached files, click "Add" and choose a method:
- From a file on disk — choose PDF/JPG/XLSX. The most common option.
- From a scanner — if the scanner is connected and configured (TWAIN). Convenient for paper acts.
- From the clipboard — paste a screenshot.
- From a template — create a file from a pre-prepared template.
Fields of the file card:
| Field | Purpose / what happens in case of an error |
|---|---|
| Name (MANDATORY) | What the file is called in the list. By default, the file name is taken. If you name it unclearly ("scan1") — you won't find the necessary document among a dozen attachments later. Be specific: "Act No. 128 dated 03.09.2026". |
| Extension | File type (pdf, jpg, docx). Automatically filled in. If the administrator has prohibited the type — the file will not be attached. |
| Author | Who attached the file. Filled in by the current user. Necessary for accountability and access rights. |
| Creation date | When the file was added to the database. Automatically set. |
| Comment | Explanation: "original received by mail", "copy, original with the supplier". Not mandatory, but saves questions during reconciliation. |
| Store versions | Checkbox. If enabled — a new version is saved with each change, old ones are not lost. Useful for documents that are edited (for example, a protocol of disagreements). |
| Signed with digital signature | Indicates that a digital signature has been applied to the file. Set not manually, but by the "Sign" command. |
| Encrypted | Indicates encryption. An encrypted file cannot be opened without a certificate. |
After adding, the file is immediately visible in the list of document attachments. There is no need to save the "card" separately.
4. Analyzed example
Situation. On September 3, 2026, LLP "Aktiv" received goods from LLP "Snabzhenets": 100 units at 10,000 ₸ excluding VAT. The supplier is a VAT payer, the rate is 16%. The supplier sent a signed invoice and act in PDF via email. You create a receipt and attach both files.
Amounts in the receipt document:
- Cost of goods excluding VAT: 100 × 10,000 = 1,000,000 ₸
- VAT 16%: 1,000,000 × 0.16 = 160,000 ₸
- Total payable: 1,160,000 ₸
The entries are generated by the "Receipt of Goods and Services" document (not the file directory):
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 1,000,000 | Goods received in stock |
| 1420 | 3310 | 160,000 | VAT accounted for acquisition (to be credited) |
The total accounts payable to the supplier on account 3310 is 1,160,000 ₸.
What does the directory of attached files do? Nothing in accounting. It simply saves your two PDFs as elements linked to this receipt:
- In the open receipt, click the paperclip → "Add" → "From file" → select
Invoice_128.pdf. Edit the name to "Invoice No. 128 dated 03.09.2026". - Once again "Add" →
Act_128.pdf→ "Acceptance Act No. 128 dated 03.09.2026". - If the invoice is signed with the supplier's digital signature — the file will open with the signature indication; you can also apply your own: "Sign with digital signature".
Now, next to the entries for the receipt of 1,160,000 ₸, both scans are stored. During reconciliation or audit, you open the document and immediately see the primary documents — no need to search in emails and folders.
5. Types of operations (methods of adding)
The directory does not have "types of operations" like the document. The equivalent is the methods by which the file enters the database:
- Upload from disk — a ready file.
- Scanning — directly from the scanner into the document.
- From the clipboard — pasting an image/screenshot.
- Creating from a template — a new file from a standard form.
For an already attached file, the following options are available: Open, Edit / Finish editing, Save changes, Save as (export to disk), Sign with digital signature, Check signature, Encrypt / Decrypt, Delete.
6. What is generated when adding
- No entries. Attaching a file does not change accounting and tax records.
- Electronic invoices (ESF) and tax returns (SNT) are not generated — this is done by the receipt document itself (in the "Electronic Documents" section ESF/SNT as needed). The attached file has no relation to them.
- Owner link — the file is tightly linked to its receipt. If you delete the receipt — the files will also become unavailable.
- File storage — the content is recorded either in the information database or in volumes on the disk (depends on the administrator's settings). If the "Store versions" checkbox is enabled, a version history is maintained.
- Applying a digital signature saves the signature along with the file and records the "Signed" indication.
7. Print forms
The directory of attached files does not have its own print forms — it is a storage, not an accounting document. The following can be printed:
- The attached file itself — open it in an external program (Acrobat, Word, image viewer) and print from there;
- Print forms of the receipt — from the owner document: "Invoice (TORG-12 / F-2)", "Acceptance Act", "Invoice (ESF)", "Universal print form".
8. Common errors
"File is being edited by user ..." Someone (possibly you from another location) has opened the file for editing and has not finished. While the file is "occupied", others can only view it. Solution: the one who occupied it clicks "Finish editing" and "Save changes". If the user has left and the file remains occupied — the administrator releases the lock via "Release" (the "More" command in the file list) or in administration.
"Maximum file size exceeded" The administrator set a limit (for example, 20 MB). A heavy scan cannot be attached. Solution: rescan with a lower resolution/in PDF with compression, or ask the administrator to raise the limit in the "Administration" → "General Settings" → "File Handling" section.
"File extension ... is not allowed" The file type is on the blacklist (often — .exe, .bat, less often .zip). Solution: convert the document to PDF/JPG or agree on the extension with the administrator in the list of allowed types.
"Failed to retrieve file from storage volume" Files are stored in a volume on the disk, and the volume is unavailable (the network path is down, the file was manually deleted from the disk). Solution — to the administrator: restore the volume/path. Never delete files from volumes manually outside of 1C.
File cannot be signed with digital signature: "Certificate not found" There is no personal certificate or cryptographic provider installed at the workplace. Solution: install the certificate in the storage and configure it in "Administration" → "Exchange of electronic documents" → "Digital signature settings".
9. FAQ
Below are common questions from accountants regarding working with attachments to receipts.
10. Related documents
- Owner (on what basis the file exists): document "Receipt of Goods and Services" (Purchases → Receipt). Without a receipt, the directory element is not created.
- Parallel objects: each type of document has its own directory of attached files — "ReceiptOfAdditionalExpensesAttachedFiles", "SaleOfGoodsAndServicesAttachedFiles", "InvoiceAttachedFiles", etc. The logic of operation is the same.
- Related operations: based on the receipt itself, "Outgoing payment order"/"Withdrawal from current account" (payment to the supplier), "Return of goods to the supplier", "Invoice (ESF)", "SNT" are entered. The attached files remain with the receipt and are not transferred to these documents.
How to find out your release
"Help" → "About the program" — it indicates the version of the 1C:Enterprise platform and the configuration release. This manual has been verified on "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. If your release differs, the names of the buttons for working with files may vary slightly, but the principle is the same.
Material prepared for 1C:Accounting for Kazakhstan 3.0.74.2 (version 3.0).