Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The HR specialist dismisses an employee, you process the document "Dismissal from Organizations," and a month later, an inspection comes (or the employee requests a certificate) and asks for the signed order. The original is somewhere in a folder on the desk, the scan is in personal email, and in the database, there is only a dry record of the compensation accrual. Familiar? To prevent this from happening, a file is attached to the dismissal document: a scan of the order, a resignation letter "of one's own accord," a mutual agreement. These attachments are stored by 1C in a separate service directory — "DismissalFromOrganizationsAttachedFiles". You almost never open it as a list; you work with files directly from the dismissal card, and the directory just keeps them "under the hood."
1. Purpose
The service directory stores attached files (scans, PDFs, photos, Word/Excel documents) for the document "Dismissal from Organizations". Each item is one attached file with its attributes (name, extension, size, author, versions, electronic signatures). This object does not create accounting entries or tax movements — it only stores attachments.
2. Where to Find
The directory is not directly listed in the interface — it opens through the document itself:
- Payroll → Dismissals (or HR → Dismissals) → open the required document "Dismissal from Organizations" → on the document panel, click "Attached Files" (paperclip icon) or More → Attached Files.
You can open the service list directly in 1C like this: Main Menu (☰) → File → Open will not work; use the navigation link. Copy the line below, then Service → Show Navigation Link / Go to Navigation Link and paste:
e1cib/list/Directory.DismissalFromOrganizationsAttachedFiles
This is convenient when you need to find a "lost" file or clean up attachments marked for deletion across all dismissals at once.
2a. How to Know Your Release
Help → About the Program (or the "i" icon / ☰ → Help → About the Program). In the opened window, you will see the platform version (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)." The instructions below have been verified specifically on 3.0.74.2; in other releases, the button names may differ slightly.
3. How to Fill
You do not create a separate file card manually "from scratch" — the file is attached in its entirety, and most attributes are filled in automatically by 1C. Your actions:
- In the attached files form, click "Add" and choose:
- Upload from Disk — select the ready file (scan of the order);
- From Scanner — if the order is in front of you on paper and the scanner is connected (TWAIN);
- Create from Template / New Document — create an empty Word/Excel and fill it in.
Key fields of the file card:
| Field | Purpose | What Happens if Incorrect |
|---|---|---|
| Name (mandatory) | The name of the file in the database, by which you search for it. By default, it takes the name of the file from the disk. | If you leave it as "Document1" — you won't find the needed scan among a dozen attachments later. |
| File Owner (mandatory, filled in automatically) | A link to the specific document "Dismissal from Organizations" to which the file is attached. | If opened from the wrong document — the file will be attached "incorrectly." This field is not manually edited. |
| Extension | File type (pdf, jpg, docx). Automatically filled from the uploaded file. | If you change it manually — the file will stop opening with the required program. |
| Author | Who added the file (current user). Needed for accountability. | — |
| Comment | Explanation: "Order No. 14 dated 03.09.2026," "Employee's application." | An empty comment = longer search for the needed attachment. |
| Storage / Volume | Where the file is physically located — in the database itself (by default) or in a volume on the disk. Configured by the administrator. | Configured by IT, regular users do not change it. |
After adding, the file is immediately visible in the list. To view — double-click or "Open"; to edit the original — "Edit" (the file is "occupied" by you, others will see "Editing: <your name>"), after edits — "Finish Editing" (a new version will be created).
4. Analyzed Example
Situation. On 04.09.2026, you dismiss the warehouse worker Akhmetov by mutual agreement. The HR specialist issued an order, and compensation for 6 days of unused vacation was accrued — 72,000 ₸. You want the scan of the order to be stored directly in the database.
What you do:
- Open the document "Dismissal from Organizations" dated 04.09.2026 for Akhmetov.
- Scan of the order
Order_Dismissal_Akhmetov.pdf(size 480 KB) → Attached Files → Add → Upload from Disk. - In the card: Name = "Order Dismissal Akhmetov," Comment = "Mutual agreement, order No. 27 dated 04.09.2026." The owner was filled in automatically.
- Save and Close.
The file is saved. Now, important about the numbers: this directory does not generate entries. The accruals for dismissal (compensation, taxes) are made by the owner document "Dismissal from Organizations." For completeness — how these 72,000 ₸ are reflected in the RK accounting (these are the movements of the dismissal document, not the file):
| Debit | Credit | Amount, ₸ | Operation |
|---|---|---|---|
| 7210 (administrative expenses) | 3350 (settlements for labor payment) | 72,000 | Accrued compensation for vacation |
| 3350 | 3120 (individual income tax) | by calculation | Withheld individual income tax 10% (after deducting OPE, VOSMS, and 30 MRP) |
| 3350 | 3220 (OPE) | 7,200 | Withheld OPE 10% |
| 3350 | 3240 (VOSMS) | 1,440 | Withheld VOSMS 2% |
Reminder of the current RK norms for 2026 that the dismissal document applies: VAT 16%, MRP 4,325 ₸, MZP 85,000 ₸, basic deduction for individual income tax 30 MRP/month (up to 360 MRP per year), individual income tax 10% (up to 8,500 MRP income per year) and 15% over, OPE 10% (base ceiling 50 MZP), OPEP 3.5%, VOSMS 2%, OSMS 3%, social tax 5%, social tax 6%. The attached file does not affect these amounts — it stores documentary evidence.
5. Types of Operations
The directory of attached files does not have "types of operations" in the accounting sense. The actions it supports:
- Upload from Disk — attach a ready file.
- From Scanner — scan a paper order directly into the database.
- Create New from a template (Word/Excel).
- Edit / Finish Editing — with versioning.
- Sign with EDS and Encrypt — if cryptography is configured in the database.
- Save a Copy to Disk, Send by Email.
- Mark for Deletion.
6. What is Formed Upon Processing
The directory is not processed and does not generate:
- accounting entries — no;
- electronic documents ESF / SNT — no (this is a personnel attachment, not a sale);
- tax registers — no.
What is actually created when working with the file:
- a record in the information register with file versions (each "Finish Editing" = new version, the old one can be restored);
- data storage — the binary file itself (in the database or in a volume on the disk, depending on the configuration);
- when signing — information about the electronic signature in the table part of the file.
7. Printed Forms
The file does not have its own "printed form" — you print the attached document itself using third-party software (PDF reader, Word) after the "Open" command. From the service directory, the following commands are available:
- Open (for viewing/printing using the OS tools);
- Save As... (export to disk and print from there);
- Print the card with the list of versions (for service).
Printing of the accruals themselves (payroll slip, order) is performed from the owner document "Dismissal from Organizations."
8. Common Errors
"File is occupied by another user: <Name>. Editing is not possible." Someone clicked "Edit" and did not finish. Ask them to click "Finish Editing", or the administrator can remove the lock: in the file list More → Cancel Editing.
"File size exceeds the maximum allowed." The scan is too heavy. Reduce the scanning resolution (200–300 dpi is sufficient) or compress the PDF. The limit is configured by the administrator in the file handling settings.
"Failed to save the file in the volume. Check access rights to the directory." The storage volumes are located on a network folder, and the 1C server does not have write permissions. This is an administrator issue — the rights to the volume directory, not a user setting.
"File is not signed / certificate not found" when trying to verify the electronic signature. The required certificate is not installed on your computer or has expired. Install the current certificate in the Windows store and configure cryptography (Administration → General Settings → Electronic Signature).
The file was attached, but it is not visible in another document. This is how it should be: the attachment is linked to a specific dismissal document (owner). For another employee, attach separately.
9. FAQ
How to see who and when attached the order? Open the file card: the fields "Author" and "Creation Date" show who added it; the version history shows who edited it.
Can an old version of the file be restored after editing? Yes. In the file card — the version management command: select the needed version and "Make Active". Previous versions are not automatically deleted.
The file is stored inside the database and inflates it. How to transfer to disk? The administrator configures file storage volumes (Administration → File Handling Settings) and transfers attachments from the database to the volume. The user does not need to do anything — the path to the file remains transparent.
I deleted the dismissal document. What happens to the attached files? They are marked for deletion along with the owner and physically removed during Administration → Deletion of Marked Objects.
Can multiple files be attached at once? Yes, select multiple files when uploading from disk — all will be added to one dismissal document.
Does this directory generate ESF or SNT? No. This is a personnel attachment. ESF/SNT are generated by sales/purchase documents, not dismissal orders.
Why is there no familiar "Process" button in the list? This is a directory (storage), not a document. It does not create entries — they are generated by "Dismissal from Organizations."
How to send the scan of the order to the employee by email directly from 1C? In the file list, select the needed one → More → Send (if an email account is configured in the database). The file will be sent as an attachment.
The file opens in read-only mode, does not allow changes. Why? You opened it via "Open" (viewing). For editing, use "Edit", make changes, then "Finish Editing" — a new version will be created.
Can the attachment with personal data be encrypted? Yes, with the "Encrypt" command (a configured certificate is needed). The owner of the certificate will be able to decrypt it.
10. Related Documents
- File Owner — the document "Dismissal from Organizations" (Payroll → Dismissals). It is from this document that these attachments are created and opened; directory elements are not entered directly.
- Related Objects: dismissal order, calculation note, payroll slip — printed from the dismissal document, and their scans/signed copies are stored in this directory of attached files.
- Similar directories of attached files exist for almost every document (Hiring, Personnel Transfer, Vacation) — the mechanics are the same.
How to know your release. Help → About the Program: it indicates the platform version (for example, 8.3.24) and the configuration release. If you do not have 3.0.74.2 — check the location.