Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
The bank did not debit your payment in full. There were not enough funds in the account, and instead of a single amount of 580,000 ₸, the supplier first received 350,000 ₸, and two days later — the remainder. In the statement you see not one debit, but two bank payment orders with the same purpose. Or another situation: the tax authority's collection order is executed by the bank in parts as money arrives. It is precisely for such partial and "split" debits that 1C has a separate document — Payment Order (debiting of funds). It records not your instruction to the bank, but the fact that the money actually left the account.
1. Purpose
The document reflects the actual debiting of money from the organization's bank account under a bank payment order — as a rule, upon partial execution of a payment order, payment request, or collection order. It debits money from account 1030 and closes the corresponding liability (to the supplier, the budget, an employee, etc.). It differs from the usual "Debiting from a current account" in that it is designed for fractional debits of a single operation.
2. Where to find it
- Section "Bank and cash desk" → "Payment orders (debiting of funds)" — the general list of documents.
- From the bank statement: "Bank and cash desk" → "Bank statements" → the "Debit" button → select the type "Payment order". This way the document is immediately linked to the statement date.
- From the "Payment order (instruction)" document — using the "Create based on" → "Payment order (debit)" button, when the bank executed the instruction in parts.
1C navigation link (menu "Service" → "Go to navigation link", or Ctrl+F11):
e1cib/list/Документ.ПлатежныйОрдерСписаниеДенежныхСредств
Paste it — the list of documents will open even without rights to configure the interface.
2a. How to find out your release
Menu "Help" → "About the program" (or the icon in the top right corner → "About the program"). In the window you will see two lines: the platform version (for example, 8.3.24.x) and the configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". If your release differs, the location of individual fields and printed forms may change slightly, but the document's logic remains the same.
3. How to fill it out
Fill it out from top to bottom — some fields will be filled in automatically after selecting the operation type.
| Field | Why it matters and what happens on error |
|---|---|
| Operation type (required) | Determines where the money will be debited and which fields appear. Make a mistake — and you will get an incorrect posting (for example, payment to a supplier instead of a tax transfer). Change it before filling in the rest. |
| Number, Date (required) | The number is assigned automatically. Date = the date of the actual debit according to the bank. If you set the wrong date, the debit will fall into the wrong banking day, and the account balance will "shift". |
| Organization (required) | Whose account the money leaves from. In a database with several legal entities, the main one is substituted — check it. |
| Bank account (required) | The specific settlement account for the debit. The account currency sets the document currency. Choose the wrong account — and the movement will go through the wrong 1030 sub-account. |
| Amount (required) | Exactly the amount the bank debited under this order — not the entire amount of the instruction, but a part of it. Overstate it — and you will go into a negative on the account. |
| Counterparty | Whom you are paying (supplier, buyer, employee). For operations with the budget — not filled in. |
| Contract | Determines the analytics of mutual settlements. Without it, the amount will not "land" on the right contract and the counterparty balance will diverge. |
| Accounting account | By default 1030 (money in current accounts). Change it only if you keep another money sub-account. |
| Settlement account | Where the debit is attributed: 3310 (suppliers), 1610/3510 (advances), 3120–3190 (taxes), 3350 (salary), etc. Substituted according to the operation type — check it. |
| Cash flow item (CFS) | Needed for the cash flow statement. Skip it — and the line will fall into the "unallocated" in the CFS. |
| Payment purpose | Text for the bank and for history. Duplicate the wording from the bank's payment order. |
| Inc. number / Inc. date | The number and date of the payment order assigned by the bank. By them you reconcile the document with the statement. |
| Processed by the bank (checkbox) | A key field. As long as it is not set, the document does not generate money movements — it merely "awaits" execution. Set the flag and date when the money is actually debited. Forget it — and in the accounting the money will "hang" in the account, although the bank has already withdrawn it. |
| VAT rate / amount | Appears for operations where VAT needs to be highlighted in the purpose. For the RK the current rate is 16%. |
Tip. If the bank splits one payment into several orders, create a separate document for each partial order with the same purpose, but different amounts and incoming numbers.
4. Worked example with postings
Condition. LLP "Bereke" owes the supplier LLP "Astana-Snab" 580,000 ₸ for goods (incl. VAT 16% — 80,000 ₸). There is only 350,000 ₸ in the current account. The bank executes the payment in parts and issues two payment orders.
Order No. 45 dated 04.09.2026 — 350,000 ₸ debited:
- Operation type — "Payment to supplier"
- Bank account — KZ...1030 (tenge)
- Counterparty — LLP "Astana-Snab", contract "Supply No. 12"
- Amount — 350,000 ₸
- Settlement account — 3310
- Flag "Processed by the bank" — set, date 04.09.2026
Posting upon processing:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 3310 | 1030 | 350,000 | Partial payment to supplier under order No. 45 |
Order No. 51 dated 06.09.2026 — the remainder of 230,000 ₸ debited (after money arrived in the account):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 3310 | 1030 | 230,000 | Repayment of the remaining debt under order No. 51 |
Result. On account 3310 broken down by the contract "Supply No. 12", the balance closed to zero: 350,000 + 230,000 = 580,000 ₸. VAT does not arise here as a separate posting — it was reflected upon the receipt of goods and the deduction under the supplier's ESF, and the payment order merely moves the money.
If this had been a prepayment (the goods had not yet arrived), the settlement account would have been 1610 "Advances issued", and the posting would have been Dr 1610 Cr 1030.
5. Operation types
One document covers most bank debits:
- Payment to supplier — Dr 3310 (or 1610 for an advance) Cr 1030.
- Refund to buyer — Dr 3510/1210 Cr 1030.
- Tax transfer — Dr 3110–3190 Cr 1030 (CIT, VAT 3130, IIT, social tax 6%, SC 5%, etc.).
- Transfer of payroll contributions — MPC 10%, MPCE 3.5%, CHIC 2%, CHI 3% — Dr the corresponding sub-account 3220/3150 Cr 1030.
- Transfer of wages — Dr 3350 Cr 1030.
- Settlements on credits and loans — Dr 3010/4010 Cr 1030.
- Transfer to another account of the organization — Dr 1030 (another sub-account) Cr 1030.
- Issuance of a loan to an employee / counterparty — Dr 1250/2410 Cr 1030.
- Other debit — an arbitrary posting with manual specification of the debit account.
6. What is generated upon processing
- Accounting postings on the credit of the money account (1030) and the debit of the settlement/liability account — see the examples above.
- Movement in the "Bank statements" register (outgoing) — the document is placed in the statement by date and account.
- Movements in the mutual settlement registers — for operations with counterparties, the debt under the contract is closed/generated.
- Movement in the CFS — the outgoing of money with the selected item for the cash flow statement.
This document does not generate electronic documents (ESF, CTN). An ESF is issued upon the sale/receipt of goods and services, and a CTN accompanies the movement of goods. A payment order is a purely monetary operation, so it is not exported to the ESF IS. If the payment is related to a sale, the ESF is created separately from the sales document.
7. Printed forms
The main printed forms of the document:
- Payment order — the form of the instruction to the bank itself (if it needs to be printed).
- Accounting statement — a breakdown of the generated postings.
Additionally, from the document the following is available:
- The "Document movements" report (the "Show postings and other movements" button) — all postings and register records.
8. Common mistakes
"The 'Bank account' field is not filled in" The settlement account for the debit is not selected. Fill in the "Bank account" field — without it, it is unknown where the money leaves from and in what currency.
"The 'Processed by the bank' flag is not set — money movements are not generated" The document is processed, but there are no money postings: the account balance has not changed. Set the "Processed by the bank" checkbox and specify the date of the actual debit, then reprocess.
"The cash balance on the account is exceeded" / a negative balance on 1030 The order amount is greater than what is in the account on that date (a common cause — you entered the full amount of the instruction, not the partial amount of the order). Check the amount against the statement and the order of dates of the partial orders.
"The counterparty contract is not filled in" For an operation with a supplier/buyer without a contract, mutual settlements will not close. Select the contract — the same one under which the debt is recorded.
Duplication of the debit The document was created both manually and automatically from the statement. Check the list by the bank's incoming number — there should be one 1C document per bank order.
Incorrect settlement account for an advance You paid for the delivery in advance, but account 3310 remained instead of 1610 — the debt "hangs" with the opposite sign. Change the settlement account to 1610.
9. FAQ
How does a payment order differ from "Debiting from a current account"? "Debiting from a current account" is a usual full debit in a single amount. A payment order is designed for the partial execution of one payment by the bank: when the bank settles one instruction or collection order with several orders as money arrives.
Does the document generate an ESF or CTN? No. This is a monetary operation. ESF and CTN are created from sales/receipt and goods movement documents, not from bank debits.
What does the "Processed by the bank" flag do? As long as it is not set, the document is processed but does not move money — it is considered that the bank has not yet executed the order. After setting the flag and date, the posting Cr 1030 is generated.
How to reflect two partial debits under one supplier invoice? Create two documents: for the first amount (for example, 350,000 ₸) and for the remainder (230,000 ₸), both with the same contract. The balance on 3310 will close when the sum of the orders equals the debt.
Which money account to specify? By default 1030 "Money in current bank accounts". It is substituted from the bank account; you only need to change it for non-standard money accounting.
Does VAT arise when paying a supplier? Upon the payment itself — no. VAT 16% is reflected upon the receipt of goods/services and acceptance for deduction under the supplier's ESF. A payment order only transfers money.
How to pay a tax with this document? Select the operation type "Tax transfer", specify the required tax account (3130 — VAT payable, social tax 6%, SC 5%, IIT, MPC 10%, CHIC 2%, etc.) and the BCC in the purpose. Posting: Dr the tax account Cr 1030.
Where is the CFS item substituted and is it required? The cash flow item is needed for the cash flow statement. Formally, the document will be processed without it, but then the amount will fall into the "unallocated" in the CFS — fill it in right away.
Can the document be entered based on a payment order (instruction)? Yes. From the "Payment order (instruction)" use the "Create based on" → "Payment order (debit)" button — the details and purpose will be pulled in, and you will only need to specify the partial amount and the bank's incoming number.
Why did the account balance not change after processing? Most likely the "Processed by the bank" flag is not set. Set it with the debit date and reprocess the document.
10. Related documents
What a payment order is entered based on:
- Payment order (instruction) — when the bank executed your instruction in parts.
- Bank statement — when analyzing the actual debits of the day.
- Invoice for payment from a supplier, "Receipt of goods and services" documents — as the source of the debt you are settling.
What is related to it in accounting:
- Debiting from a current account — the "sibling" for full debits.
- Receipt into a current account / Payment order (receipt) — mirror documents for the incoming of money.
- Cash flow statement, the account 1030 turnover balance sheet, reconciliation reports with counterparties — where you check the result.
How to find out your release
Menu "Help" → "About the program": there the 1C platform version and the configuration release are indicated. This instruction is relevant for release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0). On neighboring releases the document's logic does not change — only cosmetic differences in the location of fields are possible.
The material was prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2.