Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
End of shift. The workshop foreman brings you the shift task: 500 loaves produced, 150 kg of flour used, yeast, salt. The finished goods are already in the warehouse, the storekeeper has received them as a matter of fact, but they are not yet in the accounting — account 1320 is empty, and the materials are still "hanging" on 1310. If you now sell these loaves, the program will not let you write off the cost: there is nothing to sell. To close this gap — to receive the output and write off the raw materials with a single document — that is exactly what the "Production report per shift" is for.
1. Purpose
The document records the output of finished goods, semi-finished products and services of own production per shift. It receives products into the warehouse at the planned price and writes off to production the materials from which they are made. The actual cost is calculated later, at the month-end closing.
2. Where to find it
Section "Production" → block "Output of products" → "Production reports per shift". The "Create" button opens a new document.
To open the list right away, use the navigation link. Menu "Tools" → "Go to navigation link" (or the link icon in the service panel), paste:
e1cib/list/Документ.ОтчетПроизводстваЗаСмену
2a. How to find out your release
Menu "Help" → "About the program". In the window that opens you will see the platform version (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". If you have a different release, individual fields and print forms may look different.
3. How to fill it in
Document header
| Field | What it is for and what happens on error |
|---|---|
| Organization (mandatory) | The chart of accounts and accounting policy are selected based on it. With a single company it is filled in automatically. Make a mistake — and the output will go to the wrong company. |
| Date (mandatory) | The shift closing date. The postings will be dated to this day. Set a future date — and the products will not be available for sale "backdated". |
| Warehouse (mandatory) | Where the products are received. If the warehouse is wrong, the storekeeper will not find the balance and will not be able to ship. |
| Division (mandatory) | The workshop/section where the output takes place. Determines which cost division the expenses fall on. Affects the month-end closing. |
The "Products" tab — what was produced
- Products (mandatory) — an item from the catalog with the "Product" type. It is exactly what is received into the warehouse.
- Quantity (mandatory) — how many units were actually produced during the shift.
- Planned price — the price per unit from the "Planned" price type. Products are received at it until the month-end closing. Leave it zero — and the output will be received at zero cost, and the cost of sale will "drift".
- Planned amount — calculated automatically (Quantity × Planned price).
- Specification — the recipe/costing. If specified, the program will fill in the "Materials" tab itself according to the standard. Do not specify it — and you enter materials manually.
- Accounting account — the finished goods account, by default 1320. For semi-finished products — 1330 (or a separate sub-account per the accounting policy).
- Item group (mandatory) — costs and revenue are accounted for by it. If the output group and the sale group differ, the cost will not be assembled at the month-end closing.
- Cost account — the account from which the output is "taken off", by default 8110 "Main production".
- Cost item — cost analytics.
The "Materials" tab — what was consumed
- Item (mandatory) — raw materials and supplies that went into production.
- Quantity (mandatory) — the actual consumption per shift.
- Accounting account — where we write off from, usually 1310 "Raw materials and supplies".
- Cost account — where we allocate to, 8110.
- Cost item and Item group — the same group as for the products, otherwise the costs will "hang" separately from the output.
If the materials warehouse differs from the products warehouse, specify it in a separate column/field "Materials warehouse".
The "Services" and "Returnable waste" tabs
- Services — output of own-production services (intra-shop works). Received without a physical warehouse.
- Returnable waste — trimmings, defects that are returned to the warehouse and reduce the cost of output. Received to an accounting account (for example, 1310) and reduce the amount on account 8110.
4. Worked example with postings
Case. The bakery LLP "Tandyr" during the shift on 06.09.2026 produced 500 loaves of "Sliced loaf" at a planned price of 120 ₸/pc. Raw materials used: flour 150 kg at 180 ₸, yeast 3 kg at 900 ₸, salt 5 kg at 100 ₸. Warehouse — "Baking shop", division — "Bakery", item group — "Bakery products".
The "Products" tab: 500 × 120 = 60,000 ₸.
The "Materials" tab:
| Material | Quantity | Price | Amount |
|---|---|---|---|
| Flour | 150 kg | 180 | 27,000 |
| Yeast | 3 kg | 900 | 2,700 |
| Salt | 5 kg | 100 | 500 |
| Total | 30,200 ₸ |
Postings upon posting:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1320 | 8110 | 60,000 | Output of finished goods at the planned price |
| 8110 | 1310 | 27,000 | Flour written off |
| 8110 | 1310 | 2,700 | Yeast written off |
| 8110 | 1310 | 500 | Salt written off |
After posting, 30,200 ₸ of direct materials remained accumulated on account 8110, and 500 loaves worth 60,000 ₸ (planned valuation) appeared in the warehouse.
What next. At the "Month-end closing", the bakers' wages (Dr 8110 Cr 3350), employer contributions — OPVR 3.5%, SO 5%, OSMS 3%, social tax 6% (Dr 8110 Cr 3210/3150), depreciation and overhead will be added to 8110. The program will calculate the actual cost of the 500 loaves and adjust the planned 60,000 ₸ to actual. VAT is not involved in this document — there is no sale.
When you sell the loaves, the "Sales of goods and services" document will generate: Dr 1210 Cr 6010 for the sale amount, Dr 3130 Cr 6010 for VAT 16% (the RK rate for 2026), Dr 7010 Cr 1320 for the actual cost. At the same time you will issue an ESF in the IS ESF.
5. Operation types
The document has no separate "Operation type" drop-down list — the mode is set by the set of filled-in tabs:
- Output of products — the "Products" tab.
- Output of semi-finished products — "Products" with account 1330 and subsequent transfer to the shop.
- Output of own-production services — the "Services" tab.
- Write-off of materials to production — the "Materials" tab (can also be done separately, without output).
- Receipt of returnable waste — the "Returnable waste" tab.
6. What is generated upon posting
Accounting postings:
- Dr 1320 (1330) Cr 8110 — receipt of output at the planned price;
- Dr 8110 Cr 1310 — write-off of materials;
- Dr 1310 Cr 8110 — returnable waste (reverses part of the costs).
Register movements:
- "Output of products and services" — planned output amounts for the subsequent calculation of the actual cost;
- "Costs" / "Work in progress" — accumulation of direct costs on 8110;
- "Goods in warehouses" and "Goods of organizations" — receipt of products, consumption of materials in quantity and amount terms.
Electronic documents. This document does not generate an ESF or an SNT — the movement is internal, there is no counterparty or sale. The ESF will appear later, when the finished goods are sold.
7. Print forms
Via the "Print" button the following are available:
- MH-18 "Waybill for transferring finished goods to storage places";
- M-11 "Requirement-waybill" (for writing off materials);
- Production report per shift — a summary form of output and consumption;
- Costing (when the specification is filled in);
- Accounting statement on the document's postings.
8. Common mistakes
"The planned price of the item 'Sliced loaf' is not filled in" — the "Planned" price type is not set or no price has been entered into it. Enter the price with the "Setting item prices" document and refill the row.
"Insufficient inventory 'Flour' in the warehouse" (when balances are controlled) — there is physically less material than you are writing off, or the flour receipt has not been posted. Check the balance as of the document date, post the receipt, correct the quantity.
"Item group not specified in the row" — without a group the costs will not be linked to the output. Fill in the same group both in "Products" and in "Materials".
The cost was not closed, 8110 was not zeroed out — the output group and the sale group differ, or there were no sales this month. Bring the item groups to a single value and check the sales.
"Products received at zero cost" — the planned price was 0. At the month-end closing the program will not be able to correctly distribute the actual. Set the price and repost the document.
9. FAQ
Does the document generate an ESF or an SNT? No. This is an internal output document; there is no sale or counterparty here. You will issue the ESF when selling finished goods with the "Sales" document, and the SNT — during a movement where it is required.
Why are products received at the planned price and not the actual one? At the time of the shift the actual cost is not yet known — wages, contributions and overhead have not been assembled. Therefore the receipt goes at the plan, and the "Month-end closing" brings it up to actual.
How to fill in the materials automatically? Specify the specification (recipe) in the product row. Via the "Fill in → By specification" button the "Materials" tab will be filled in according to the standards for the produced quantity.
Where does VAT go? Nowhere. VAT is not involved in the output. VAT at the 16% rate is charged when the finished goods are sold.
Can materials be written off without output of products? Yes, there is a separate document "Requirement-waybill" for that. But in the "Production report per shift" you can fill in only the "Materials" tab — then there will be postings Dr 8110 Cr 1310 without receipt of products.
To which account are finished goods received? To 1320 "Finished goods". Semi-finished products — to 1330 or a separate sub-account per the accounting policy.
What to do with defects and trimmings? Receive them on the "Returnable waste" tab. They will reduce the costs on account 8110 and, accordingly, the cost of output.
Why was the cost not written off after the sale? The products were not received to the right warehouse or into the right item group. Check that the "Production report per shift" was posted to the same warehouse from which the shipment is made.
How to check the actual cost of output? After the "Month-end closing" open the "Cost of produced goods" report or the turnover-balance sheet for account 1320 — there will be the amount brought up to actual.
Can several items be produced with one document? Yes. Add several rows on the "Products" tab with different items and, if necessary, different item groups.
10. Related documents
- What it is entered on the basis of: "Production order", the shop's shift task.
- What is entered on the basis of / alongside: "Sales of goods and services" (sale of finished goods with an ESF), "Movement of goods" (transfer of products between warehouses), "Payroll calculation" and "Month-end closing" (collection of actual costs on 8110).
How to find out your release: menu "Help" → "About the program" — there the platform version and the configuration release are indicated.
The material was prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2.