Verified on release 3.0.74.2 of "Accounting for Kazakhstan" (edition 3.0).
A supplier has sent a reconciliation statement: according to them, you owe 560,000 ₸, but you're sure you settled everything "down to zero." Who's right? Opening the balance sheet for all of account 3310 takes a long time — there are dozens of counterparties. You need a single report that shows exactly your debts to suppliers: with whom, under which contract, how much at the start of the period, how much was shipped, how much was paid, and how much remains. That is the "Debt to Suppliers" report. Within five minutes you'll see that the "extra" 560,000 ₸ is an unpaid invoice that was forgotten, not a supplier's error.
1. Purpose
The report shows the state of settlements with suppliers and contractors: the debt balance at the start and end of the period, turnover (what came in, what was paid) broken down by counterparties, contracts, and settlement documents. It works on supplier settlement accounts (3310, as well as advances issued 1610). The report does not post anything and does not change anything in the database — it only reads data.
2. Where to find it
Menu path: the "Purchases" section (or "For the Manager" / "Reports" depending on the interface settings) → the "Reports" block → "Debt to Suppliers".
If you don't see the item, click "More → Navigation setup" in the "Purchases" section and add the report to the panel, or open it via "All functions" (must be enabled in "Tools → Options").
The fastest way is a navigation link. Menu "Tools" (or "File") → "Go to navigation link", paste:
e1cib/list/Отчет.ЗадолженностьПоставщикам
2a. How to find out your release
Menu "Help" → "About". In the window that opens, there are two lines you need:
- Platform version (for example, 8.3.24.xxxx) — this is the 1C engine.
- Configuration — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". This is exactly the number to check against the heading of the instructions: the layout of fields and printed forms changes between releases.
3. How to fill it in (report settings)
The report is a form with settings at the top and a table at the bottom. You fill in the header → click "Generate".
| Field | Required | Why, and what happens if wrong |
|---|---|---|
| Period | Yes | Sets the interval over which turnover is calculated and the "as of end" balance date. If you enter today's date instead of the month-end, you'll see payments that didn't yet exist in the closed period, and the amount won't match the statement. |
| Organization | Yes (if there are several in the database) | Limits the data to one legal entity. If you don't select it, with several organizations you'll get the debts of two firms lumped together. |
| Counterparty | No | Filter by a single supplier. Fill it in when you're reconciling with a specific counterparty — the report will be exactly for them. Left blank, it shows everyone. |
| Contract | No | Narrows down to a single contract. Useful if you have both supply and rent with a supplier under different contracts. Pick the wrong contract and you'll "lose" part of the debt. |
| Currency | No | Filter by currency settlements. By default the report is in tenge. For settlements in currency, enable it, otherwise you won't see the exchange-rate component. |
| Detail / grouping | No | The "Settings" button (or "Show settings") → the "Structure" tab: you can build by "Counterparty → Contract → Settlement document" or collapse to a single counterparty. Controls how deeply the debt is shown. |
| Filter | No | In "Settings" → "Filter" you can, for example, show only debts greater than zero or only overdue ones. |
After configuring, click "Generate". Use the "Save setting" button to remember the variant, so you don't have to assemble it anew every month.
4. Worked example with figures and postings
Initial data. LLP "Astana-Stroy", supplier LLP "StroyMaterial". As of 01.08.2026 there are no debts. In August 2026:
- 10.08.2026 — materials received for 1,160,000 ₸, including VAT of 16%. Base — 1,000,000 ₸, VAT — 160,000 ₸. Document "Receipt of Inventory and Services".
- 20.08.2026 — partial payment of 600,000 ₸ from the current account. Document "Outgoing Payment Order" / debit from the current account.
The postings generated by these documents (which the report analyzes):
| Date | Operation | Dr | Cr | Amount, ₸ |
|---|---|---|---|---|
| 10.08 | Materials capitalized | 1330 | 3310 | 1,000,000 |
| 10.08 | Input VAT for offset | 1420 | 3310 | 160,000 |
| 20.08 | Partial payment to supplier | 3310 | 1030 | 600,000 |
What the report will show for the period 01.08.2026–31.08.2026 for LLP "StroyMaterial":
| Indicator | Amount, ₸ |
|---|---|
| Balance at start | 0 |
| Receipt (credit 3310) | 1,160,000 |
| Payment (debit 3310) | 600,000 |
| Balance at end (debt) | 560,000 |
There are those very 560,000 ₸ from the supplier's statement — it's the unpaid tail of the invoice dated 10.08. The supplier is right. The report not only confirmed the amount but also showed which document created it — you can immediately plan the payment.
If on 20.08 you had transferred an advance (for example, 300,000 ₸ before delivery), it would have gone to account 1610 "Advances issued", and a separate line would appear in the report — the supplier's receivable to you, which the report shows with a sign opposite to the debt.
5. Generation variants (analog of "operation types")
There is one report, but it gives several views — switched in "Settings":
- By counterparties — collapsed, one line per supplier (a quick look at "who and how much we owe").
- By contracts — expands the debt within a supplier by contracts.
- By settlement documents — the most detailed: you see every invoice and every payment, which is closed and which is outstanding.
- With advances issued — together with the debt, shows the advances issued (1610), so you can see the net settlement balance.
- As of a date / for a period — either the balance as of a specific date, or the full movement (start–turnover–end).
6. What is generated upon building
This is a report, so it's important: it does not create postings, does not generate ESF or SNT, and does not make movements in registers. It only reads already existing data. Source of figures:
- the accounting register for accounts 3310 (short-term accounts payable to suppliers), 1610 (advances issued), and for currency settlements — taking exchange-rate differences into account;
- the settlement documents by which the debt was created and repaid: "Receipt of Inventory and Services", "Outgoing Payment Order" / "Debit from the Current Account", "Cash Disbursement Order", "Debt Adjustment", "Offset of Mutual Settlements".
If you want to see the postings behind a report line, double-click the amount to drill down into the breakdown, and then into the document itself.
7. Printed forms
The report has no separate "blank" printed form — the generated table document itself is printed:
- "Print" — output the report to the printer as is.
- "Save as…" — export to Excel (.xlsx), PDF, ODF, HTML for sending to the supplier or to a file.
- For reconciliation with a counterparty, use the related document "Statement of Mutual Settlements Reconciliation" (the "Purchases"/"Sales" section) — it already has an official printed form of the reconciliation statement with signatures.
8. Common mistakes
"Organization is not filled in" — with several legal entities the report requires selecting an organization. Specify it in the header and generate again.
The amount in the report doesn't match the supplier's statement. Most often the cause is the period. Check that the end of the period = the statement date, not "today". Second — the receipt/payment document is not posted or was posted retroactively: re-post the documents ("Operations → Group re-posting of documents").
"The debt is outstanding, even though it was paid." The payment landed on the wrong contract or the wrong settlement document. Open the payment order — the "Contract" field and "Debt repayment" (by document / automatically / do not repay). Correct it and re-post.
The report is empty, even though there were operations. The filter is too narrow: a counterparty or contract is selected for which there are no movements in the period. Remove the excess filters.
The report shows a negative debt for a supplier. This is not an error — you issued an advance or overpaid. The amount is reflected on 1610. Enable the "with advances issued" variant to understand the picture.
Exchange-rate discrepancies for a currency supplier. If the balance "jumps", check whether the revaluation of currency balances was performed in the month-end closing (the routine operation "Revaluation of Currency Funds").
9. FAQ
How to quickly open the report?
Menu "Tools/File → Go to navigation link", paste e1cib/list/Отчет.ЗадолженностьПоставщикам. Or the "Purchases → Reports → Debt to Suppliers" section.
How does it differ from the "Balance Sheet for account 3310"? The balance sheet is universal and shows bare balances for the account. "Debt to Suppliers" is tailored specifically to settlements: it immediately gives the "counterparty → contract → document" breakdowns and advances, and is convenient for reconciliation with a statement.
Why does a supplier have a negative balance? You transferred an advance or an overpayment — this is the supplier's receivable to you (account 1610), and in the report it is the opposite of the debt.
Does the report create postings or ESF? No. This is a report: it only shows data. Postings and electronic documents (ESF, SNT) are generated by the receipt and payment documents, not by the report.
How to see which invoices the debt is made up of? Build with the "by settlement documents" detail, or double-click the amount — the breakdown will open down to the specific document.
How is VAT accounted for in the debt amount? The debt to the supplier is reflected including VAT: upon receipt, both the cost of the goods (1330) and the input VAT of 16% (1420) go onto 3310. In our example, out of the 1,160,000 ₸ debt, 160,000 ₸ is VAT.
Can I see the debt as of a specific date rather than for a month? Yes. Set the same start and end dates of the period, or use the "balance as of a date" variant — the report will show the balance as of that date.
How to export the report to the supplier? The "Save as…" button → Excel or PDF. For an official reconciliation with signatures, generate the "Statement of Mutual Settlements Reconciliation" document.
The debt is paid but still displayed — why? The payment is linked to the wrong contract/settlement document, or the document is not posted. Open the payment order, check the contract and the repayment method, re-post.
Why does the amount change when I change the period-end date? The report recalculates the turnover and balance as of the selected date. For reconciliation, set the date exactly as in the counterparty's statement.
10. Related documents
The data for the report is created by (the basis on which the debt and its repayment appear):
- "Receipt of Inventory and Services" — creates the debt (Cr 3310).
- "Outgoing Payment Order" / "Debit from the Current Account", "Cash Disbursement Order" — repay the debt (Dr 3310) or create an advance (1610).
- "Debt Adjustment", "Offset of Mutual Settlements" — transfer and close the debt.
What is convenient to enter after analyzing the report:
- "Statement of Mutual Settlements Reconciliation" — official reconciliation with the supplier.
- "Outgoing Payment Order" — for repaying the identified debt.
How to find out your release: "Help" → "About" — there you'll find the platform version and the configuration release.
Material prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2.