Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty sent an act for 1,160,000 ₸, while you have 1,000,000 ₸ in your turnover report for it. The difference of exactly 160,000 looks suspiciously like VAT. But where exactly is it: VAT was recorded to the wrong account, the document was forgotten, or is it a completely different contract? You open the Transaction Report, set the filter for this counterparty for the month — and see all its transactions line by line, with dates, documents, and amounts. In a minute, it becomes clear: the 16% VAT went out as a separate line on 3130, while you only checked the income. The act matched.
This report is precisely for such investigations. It does not replace the turnover report, account card, and subaccount analysis — it shows the raw material from which they are composed: the transactions themselves.
1. Purpose
The "Transaction Report" is a standard report that displays a list of transactions (accounting register entries) based on the specified filter for a period. You see each line: date, document, debit account, credit account, subaccount, amount, content. It is a tool for searching and reconciling, not a summary.
2. Where to find
Reports → Standard Reports → Transaction Report.
The "Generate" button is at the top of the report form, after you have set the period and filter.
A quick way to open it directly in 1C: menu "Service" → "Go to navigation link" (or in the browser client — address bar), paste:
e1cib/list/Report.TransactionReportStandard
2a. How to know your release
Menu "Help" → "About the program". In the opened window, you will see the version of the platform (for example, 8.3.24.xxxx) and the configuration release — a line like "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". Everything in this guide has been checked on 3.0.74.2. In earlier releases, the set of filter fields may differ slightly.
3. How to fill (configure the report)
The report does not create any transactions — it reads already existing transactions. Therefore, "fill" here means to set the filter correctly; otherwise, you will either get nothing or a sheet with thousands of lines.
| Setting | Where | Why and what will happen in case of error |
|---|---|---|
| Period (mandatory) | Field at the top of the form, two dates | Limits the selection by transaction date. If you set too narrow a period — you won't see the needed transaction and will think it doesn't exist. If you set a year instead of a month — you will get thousands of lines and won't find what you need. |
| Organization | Field next to the period (if accounting is done for several legal entities) | Excludes foreign transactions. If there are multiple organizations and the field is empty — all will be included in the report, and the amounts will not match with one company. |
| Quick filter (search line) | Field in the report header | Type a word, number, or account — the report will show only the lines where this occurs. Convenient for "find by amount 160000" or "by the word rent". |
| Filter (key) | Button "Settings" → tab "Filter" | Here you set the conditions: Debit Account, Credit Account, specific subaccount (Counterparty, Contract, Nomenclature), Currency, Amount, Content. You can combine through "And". An incorrect operator ("Equals" instead of "In group") — and the parent account group will not pull in the subordinate ones. |
| Fields and sorting | Button "Settings" → corresponding tab | Add/remove columns (for example, display "Quantity" or "Currency Amount" in a separate column) and order of rows. |
| Formatting | Button "Settings" → "Formatting" | Conditional highlighting — for example, highlight rows with amounts above a threshold. |
Minimum for a result: period + at least one filter condition (account or subaccount). Without filtering over a large period, the report takes a long time to generate and is of little use.
Tip: if you need to filter by account along with its subaccounts (for example, all 3300), in the condition choose the operator "In group" or "In list", not "Equals".
4. Analyzed example
Situation. LLP "Astana-Snab", VAT payer. On September 5, 2026, goods were shipped to the buyer LLP "Bereke" for 1,160,000 ₸ including VAT. The buyer sent a reconciliation act, where your shipment shows 1,160,000 ₸, while in your report for the counterparty only 1,000,000 ₸ of income appears. You need to understand where the 160,000 is.
Report settings:
- Period: 01.09.2026 – 30.09.2026
- Organization: LLP "Astana-Snab"
- Filter: Subaccount = Counterparty "LLP Bereke"
What the report shows (transactions of the "Sale" document):
| Date | Document | Debit | Credit | Subaccount Debit / Credit | Amount, ₸ |
|---|---|---|---|---|---|
| 05.09.2026 | Sale of goods No. 14 | 1210 | 6010 | Bereke / Goods | 1,000,000 |
| 05.09.2026 | Sale of goods No. 14 | 1210 | 3130 | Bereke / VAT 16% | 160,000 |
| 05.09.2026 | Sale of goods No. 14 | 7010 | 1330 | Cost of goods / Goods | 650,000 |
Analysis. The buyer's debt (1210) was formed for the full amount of 1,160,000 ₸ = 1,000,000 income (6010) + 160,000 VAT at the rate of 16% (3130). The cost of goods 650,000 ₸ was written off to debit 7010 from credit 1330. Your turnover report for 6010 showed only income without VAT — hence the "discrepancy" with the act. In fact, everything matched: the act corresponds to the debt amount on 1210. There is no error — you were simply comparing different indicators.
If the lines with 1210/3130 for 160,000 were not present in the report, the conclusion would be different: VAT was not accrued, the sale document was issued without VAT — and this would already be a reason to reprocess the sale and reissue the electronic invoice (ESF).
5. Modes and usage options
The "Transaction Report" is one report, but its settings can adapt it to the task:
- By counterparty — all transactions of one partner (reconciliation of acts, searching for unclosed advances).
- By account (Debit or Credit) — what moved through a specific account, for example, all accruals on 3130.
- By nomenclature — movements for a specific product through the subaccount.
- By amount — find a transaction for an exact amount when it is unknown which document it was made with.
- By content — search by text in the "Content" field.
- By registering document — which transactions were made by a specific document.
The report can be saved as a variant (button "Save report variant") and the prepared settings can be called up again.
6. What is formed (important to understand)
The report does not create any transactions, movements, or electronic documents. It only reads.
- The data source is the accounting register "Cost Accounting" (the same transactions that were formed by documents during processing).
- The ESF and STN are not issued by this report — they are formed by sale/purchase documents and go to the ESF/STN information system separately. The report only helps find the transactions of the document, based on which you will then check the ESF status.
- Nothing is "posted" or "canceled" — opening and closing the report is safe, it does not change accounting data.
If the report is empty — it means there are no transactions for your filter in the register: either the document was not processed, or the filter/period was set incorrectly.
7. Print forms
The report does not have a separate form — it prints the generated table form itself:
- Print (button "Print" / Ctrl+P) — outputs the generated report to the printer.
- Save as... — export to Excel (.xlsx), PDF, Table (.mxl), ODF. Convenient to attach to the reconciliation act or send to the counterparty.
- Send by email — directly from the report form as an attachment.
8. Common errors
"Report period not filled" — dates are not set. Fill in both period fields.
The report was generated empty. Three reasons: (1) the document was not processed — check it in the list; (2) too narrow a period — the transaction is dated another day; (3) the filter has the operator "Equals" for a group of accounts — set "In group".
"Too many rows, output will take time". You are generating for a year without filtering. Narrow the period and add a condition by account or counterparty.
Amounts do not match with the turnover balance sheet. The transaction report shows entries by filter, while the balance sheet shows summarized turnovers and balances. Check that the organization, period, and filter are the same in both reports; remember that income (6010) and VAT (3130) are different accounts.
The "Currency Amount" or "Quantity" column is not visible. They are not included in the default output — add them in "Settings → Fields and sorting".
9. FAQ
What is the difference between the "Transaction Report" and the "Account Card"? The account card shows the movements of one account with balances at the beginning/end. The transaction report is a universal list of transactions by any filter (account, counterparty, amount, text), without being tied to one account and without showing balances.
Can I find a transaction if I only know the amount? Yes. Type the amount in the quick filter line or set the condition "Amount = 160000" on the "Filter" tab. The report will show all transactions for that amount.
How to filter transactions by one counterparty? "Settings" → "Filter" → add the condition "Subaccount → Counterparty = <your counterparty>". This way you will catch it both on 1210 and on 3310.
Why is the amount in the report less than in the counterparty's act? Most likely you are looking only at income (6010) without VAT. The buyer's debt on 1210 includes 16% VAT. Remove the filter by account 6010 and look at the whole picture for the counterparty.
Does the report change anything in accounting? No. It only reads from the "Cost Accounting" register. It does not create or delete transactions, nor does it form ESF and STN.
How to display transactions for only one document? Set the condition in the filter "Registrar = <your document>" or open the document and click the "Debit/Credit" button — this will show its transactions directly.
How to filter all subaccounts of an account, for example, all 3300? In the filter condition for the account, choose the operator "In group" (or "In list") — then 3310, 3130, and other subordinates will be included.
Can I export the result for the counterparty? Yes: "Save as..." → Excel or PDF, or "Send by email" directly from the form. Attach it to the reconciliation act.
The report is taking a long time to generate — what to do? Narrow the period (month instead of year) and add at least one filter condition — by account or subaccount. Without filtering over a large database, the selection is heavy.
Why is there no transaction, even though the document exists? The document is not processed (gray icon) or marked for deletion. Process it, then re-generate the report.
10. Related documents and reports
- Source of transactions — any processed documents: "Sale of goods and services", "Receipt of goods and services", "Payment order (write-off/receipt to account)", "Payroll", manual "Operations". These are the ones that create the entries you see.
- Similar standard reports, between which you will switch: "Turnover Balance Sheet" (summary for all accounts), "Turnover Balance Sheet by account", "Account Card", "Account Analysis", "Subaccount Analysis", "Turnovers between subaccounts".
- Where to go next: found a disputed transaction — double-click opens the actual registering document, where you can correct the data, reprocess, and if necessary reissue the ESF/STN in the ESF information system.
How to know your release
"Help" → "About the program" — there you will find the version of the 1C:Enterprise platform and the configuration release "Accounting for Kazakhstan, version 3.0". Compare with the version on which the instruction was written: the set of filter fields may change slightly between releases.
The guide has been prepared and verified on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The numerical norms are as of 2026: VAT 16%, MRP 4,325 ₸, MSP 85,000 ₸.