Online accounting is a way of keeping records via the internet: an accountant or entrepreneur can access the working database from different computers and cities, while the service operator maintains the server infrastructure and updates the cloud solution. In Kazakhstan, it is important to choose not merely a web service, but software with a configuration designed for local accounting and tax records. One available option is hosting “1C:Accounting for Kazakhstan” in the cloud.
Online Accounting in Kazakhstan: How It Works
Under the cloud model, the information database is hosted by the service operator, and the user connects to it via the internet. This is convenient for a company where the manager, accountant, and other employees work from different locations. Access can be arranged without an in-house server, while the procedures for updates, backups, and technical maintenance are determined by the terms of the selected service.
Various solutions for Kazakhstani businesses can be used in the cloud:
- “1C:Accounting for Kazakhstan”;
- “1C:Retail for Kazakhstan”;
- “1C:Payroll and HR Management for Kazakhstan”.
The permitted number of concurrent sessions and information databases depends on the plan and the terms of the particular operator. Before connecting, it is worth determining how many databases will actually be required, who will work concurrently, and whether separate permissions are needed for the accountant, manager, and other users. These parameters should be specified in the agreement or service specification.
The online format does not relieve the organisation itself of the obligation to keep proper records. In 2026, accountants must apply the current laws of Kazakhstan and use up-to-date document and reporting forms. Cloud software helps organise the work, but selecting how a transaction is recorded, configuring the accounting policy, and checking source documents remain the responsibility of the relevant professionals.
Accounting for IEs: What to Check Before Switching
Online accounting for an IE can be useful if the entrepreneur needs remote access to the database, collaboration with an accountant, or the ability to avoid maintaining an in-house server. However, the selection of a service should begin not with the plan, but with the workflow, applicable tax regime, and types of transactions.
The entrepreneur should prepare a list of processes in advance:
- preparation of source documents;
- recording receipts, sales, and expenses;
- working with employees and calculating payroll, if there are employees;
- preparation of statutory reports;
- connection of a cash register or inventory accounting solution;
- data exchange with external services in use.
The configuration and its settings must correspond to the IE’s tax regime. Subject to the prescribed conditions, an entrepreneur selects a special tax regime when registering or by submitting a notification of the applicable tax regime. If a newly established taxpayer has not selected a special tax regime in accordance with the prescribed procedure, the taxpayer is deemed to have selected the generally established taxation procedure (Article 716 of the Tax Code of the Republic of Kazakhstan).
If the IE uses an online cash register, its compatibility with the selected configuration and the actual database release must be checked separately. It is necessary to determine in advance whether data transmission, returns, different payment types, item listings, and the cash register equipment in use are supported. The connection terms and data exchange procedure must be agreed before the working database is migrated.
When moving to the cloud, it is necessary to clarify whether the operator migrates the user database, what requirements apply to its release, and what is included in the service price. In 2026, the current release series of “1C:Accounting for Kazakhstan” is 3.0.74.x, while that of “1C:Payroll and HR Management for Kazakhstan” is 3.1.37.x. Before migration, the release of the specific database should be compared with the technical requirements of the selected platform. The upload time, thin client installation, and cost of the work are determined by the agreement with the operator.
1C Online Accounting and AI for Accountants
The searches “С1 бухгалтерия” and “c1 бухгалтерия” usually result from transposed characters in the name. The correct name is 1C:Accounting. Its cloud version provides access to the information database via the internet, while the interface and feature set depend on the configuration, release, and permissions granted to the user.
The scope of consultations, technical support, and additional services depends on the selected operator and plan. If training, configuration, or customisation is required, the list of work, its cost, and time frames must be determined in advance. The ability to modify the cloud software depends on the platform’s rules and the configuration architecture; each customisation should be agreed before the agreement is signed.
AI for accounting should be used as an auxiliary tool. It can help formulate a question, prepare a draft explanation, or draw up a list of actions. However, an AI response should not become the sole basis for an accounting entry, calculation of a liability, or submission of reports. The result must be checked against source documents, database settings, and the current laws of Kazakhstan.
A practical workflow is as follows:
- The user describes the business situation without disclosing unnecessary confidential data.
- AI suggests a possible checking or processing procedure.
- The accountant verifies the conclusion against current rules and the organisation’s data.
- The transaction is recorded in 1C and undergoes the usual internal controls.
This approach helps save time without replacing professional responsibility with an automated suggestion. Before using the result, the accountant assesses the source data, applicable tax regime, transaction period, and settings of the specific information database.
How to Choose and Set Up Online Accounting
When comparing online accounting options in Kazakhstan, assess more than just the subscription price. The available configurations, number of concurrent users, number of databases, backup storage procedure, update frequency, support, data migration options, and permitted customisations are important. The procedure for exporting the database when the service is terminated should also be checked.
If the operator offers a free trial period, it can be used to test the interface, connection speed, and key workflows. It is useful to test the service together with the accountant: create a document, generate a standard report, check user permissions, and connect from the devices that will be used regularly.
The price of cloud accounting and the scope of services depend on the operator’s plan. Before paying, obtain a description of the included configurations, user and database restrictions, support terms, and the cost of additional work. Integrations, additional organisations, initial accounting setup, data migration, accounting policy configuration, and user training may be charged separately.
Before migration, check whether the database release is current and prepare a contingency plan for the transition. After the upload, compare balances, directories, accounting policy settings, user permissions, and the generation of the reports in use. It is best to select a transition date that gives the accountant time to check the database before the next mandatory transactions and reporting activities.
Frequently Asked Questions
Is online accounting suitable for an IE? — Yes, if the selected configuration corresponds to the entrepreneur’s processes and tax regime. Before connecting, it is necessary to check the recording of sales and expenses, work with employees, reporting, and integrations.
Can I use 1C via the internet from another city? — Yes, if the cloud service provides remote access and the user has internet access and the necessary permissions in the information database.
Do I need to update cloud-based 1C myself? — The update procedure is determined by the operator’s terms. The technical update of a cloud database is usually performed centrally; however, the accountant must monitor the release, accounting settings, and data accuracy after the update.
Can AI replace an accountant? — AI is useful for preparing draft solutions and lists of actions, but its conclusions must be checked against documents, current rules, and the settings of the specific database.
Can an existing database be migrated to the cloud? — Yes, if the database format and release are compatible with the selected platform. Before migration, the technical requirements, cost, time frames, backup process, and procedure for checking the result must be agreed.
Sources
Tax Code of the Republic of Kazakhstan, Article 716 — the selection procedure, conditions for switching to, and termination of the application of a special tax regime.