Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
End of the month. You have already accrued salaries — the "Salary Accrual" document has processed amounts for each employee, withheld OPP, VOSMS, and PIT. Now the money needs to be given to people: part — to cards through the payroll project, part — in cash from the cash register. Collecting "who gets how much" by hand is time-consuming and error-prone. This is why the "Salary to be Paid by Organizations" is opened: the document pulls ready amounts "in hand" for each employee, and you only need to choose how to pay.
1. Purpose
The document generates a payment statement — a list of employees with amounts "to be paid" for a specific month. It does not accrue salaries or calculate taxes (this is done by "Salary Accrual"), but records who and how much to give, and serves as the basis for a cash disbursement order or withdrawal from a bank account.
2. Where to find
Section "Salary" → group "Salary Payment" → journal "Salary to be Paid" → button "Create".
Quick way: menu "Service" → "Go to navigation link" and paste:
e1cib/list/Document.SalaryToBePaidByOrganizations
The document journal will open — there is also a "Create" button there.
2a. How to find out your release
"Help" → "About the program". In the opened window, you will see the version of the platform (for example, 8.3.24) and the release of the configuration — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your release is older, some fields and printed forms may look different — check by meaning, not by the location of buttons.
3. How to fill out
The document is filled out from top to bottom. Key fields:
Organization (MANDATORY). If there is only one organization in the database, it will be automatically selected. If there are several — choose the one whose employees you are paying. If you make a mistake, the debt amounts will not match, and the statement will be empty or incorrect.
Date (MANDATORY). The date of the statement. Usually — the day of payment. It determines which period the movement will fall into and on what date the payment will be formed.
Month of payment / Month of accrual (MANDATORY). For which month you are paying. If you select the wrong month, the program will take the debt from another period, and the amounts will not match the payslip.
Type of payment — what we are paying: Salary for the month, Advance, Inter-calculation payment (vacation pay, sick leave), Payment upon dismissal. The choice affects which specific debt the program will input during auto-fill.
Method of payment (MANDATORY). Three options:
- Through the cash register — money is issued by the cashier, then based on the statement, a cash disbursement order is made.
- Through the bank (payroll project) — amounts go to employees' cards, a register for the bank is formed.
- Transfer to account — one-time transfer to a specific employee's account.
The method determines which document you will use to close the payment (cash disbursement order or withdrawal from the current account) and to which account the money will be recorded — 1010 or 1030.
Accounting account / Cash register / Bank account — from where you are paying. For cash register, it is account 1010, for bank — 1030. An error here means the money will "leave" from the wrong account, and balances will be incorrect.
Table part. Filled in by the button "Fill" (or "Fill → By debt at the end of the month"). The program will input:
- Employee — from those who have an outstanding debt for the selected month;
- To be paid — amount "in hand" (accrued minus OPP, VOSMS, and PIT);
- when paying through the cash register — a column for marking actual receipt/deposit.
Check the total in the "To be paid" column: it should match the amount from "Salary Accrual" minus any advance already paid. If the employee is not on the list — it means there is no debt for them (not accrued, already paid, or the month/type of payment was incorrectly selected).
4. An example with entries
Condition. LLP "Astra", September 2026. One employee — Akhmetov A., salary 400,000 ₸. Resident, has an application for a standard deduction.
How the amount "to be paid" is calculated (this is done by "Salary Accrual", but it's useful to understand):
| Indicator | Rate / formula | Amount, ₸ |
|---|---|---|
| Accrued (salary) | — | 400,000 |
| OPP | 10% × 400,000 | 40,000 |
| VOSMS | 2% × 400,000 | 8,000 |
| Taxable income for PIT | 400,000 − 40,000 − 8,000 − deduction of 30 MRP (30 × 4,325 = 129,750) | 222,250 |
| PIT | 10% × 222,250 | 22,225 |
| To be paid "in hand" | 400,000 − 40,000 − 8,000 − 22,225 | 329,775 |
It is 329,775 ₸ that will appear in the "Salary to be Paid by Organizations" statement. Payment method — "Through the bank", account 1030.
Entry upon payment (formed in the document for withdrawal from the current account, entered based on the statement):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 3350 | 1030 | 329,775 | Salary for September paid to the employee's card |
For completeness — how this amount was formed during accrual (document "Salary Accrual", not this statement):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 7210 | 3350 | 400,000 | Salary accrued |
| 3350 | 3120 | 22,225 | PIT withheld |
| 3350 | 3220 | 40,000 | OPP withheld |
| 3350 | 3240 | 8,000 | VOSMS withheld |
After the entry Dr 3350 Cr 1030, the balance of account 3350 in terms of salary is closed: 400,000 − 22,225 − 40,000 − 8,000 = 329,775 ₸ paid.
5. Types of operations (methods of payment)
The document is universal in terms of payment method:
- Through the cash register — cash disbursement, then cash disbursement order (Dr 3350 Cr 1010). Supports marking for non-receipt and deposit.
- Through the bank — crediting to cards within the payroll project, a register of the paid salary is formed (Dr 3350 Cr 1030).
- Transfer to account — one-time transfer to a specific employee.
By type of payment: salary for the month, advance, inter-calculation payments (vacation, sick leave, material assistance), final settlement upon dismissal.
6. What is formed upon processing
- Movements in employee settlement registers ("Settlements with Employees"): the amount reserved for payment for the month is recorded. This links the statement with the payment document to avoid double payment.
- Accounting entries of the statement itself — usually none: the movement of money (Dr 3350 Cr 1010/1030) is done by the payment document entered based on it.
- Deposit (only when paying through the cash register): if the employee did not receive the money, based on the mark, an entry is formed to transfer the amount to the depositor from account 3350 (analytics "Depositors"), and the unissued money is returned to the bank.
- Electronic documents ESF and SNT for this document are not formed — they relate to the sale of goods and services, not to salary payments.
7. Printed forms
By clicking the "Print" button, the following are available:
- Calculation and payment statement — accruals, withholdings, and amount to be issued on one sheet;
- Payment statement — only amounts to be issued and a column for employee signatures;
- Register of salary to be transferred to the bank — for the payroll project (when using "Through the bank");
- Register of deposited amounts — for unissued cash.
8. Common errors
- "The field 'Organization' is not filled in" — select an organization in the header; if the field is empty, auto-fill does not work.
- The table is empty after "Fill" — the month of payment, type of payment did not match, or salary has not yet been accrued/processed. Check that "Salary Accrual" for this month has been processed and clarify the month.
- "The amount to be paid exceeds the organization's debt to the employee" — you manually overestimated the amount or the advance for the month has already been paid. Click "Fill" again to input the correct balance.
- "Insufficient funds" (when processing payment) — there is less money in account 1030 or cash register 1010 than in the statement. Check the balance on the payment date.
- Double payment — for one statement, both a cash disbursement order and a withdrawal from the current account were created. Enter the payment strictly once, based on the statement.
9. FAQ
(see the block below — the same questions and answers)
10. Related documents
Based on what it is entered: the document is filled out based on the data from "Salary Accrual" (it is the one that forms the debt on account 3350).
What is entered based on the statement:
- Cash disbursement order (type "Salary Payment") — when using "Through the cash register";
- Withdrawal from the current account (type "Salary Transfer") — when using "Through the bank"/"Transfer to account";
- if necessary — documents for the transfer of withheld OPP, VOSMS, and PIT (these are separate payments, not this statement).
How to find out your release
Menu "Help" → "About the program": it indicates the version of the 1C:Enterprise platform and the release of the configuration "Accounting for Kazakhstan, version 3.0". Match the instruction with your release.
The instruction was prepared and verified on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).