In 2026, contracts in 1C are maintained as settlement analytics: a contract is linked to a specific counterparty, source documents, payments and outstanding balances, while a civil law contract is recorded according to its actual terms and the documents provided for in the configuration. If a contract relates to international transportation services provided by a non-resident through a permanent establishment, income and expenses related to such services are accounted for separately from other income and expenses (Article 712 of the TC RK).
How to Organize Contracts in 1C
A contract record helps separate transactions with the same counterparty by individual grounds. This is especially useful when several contracts with different subject matters, settlement currencies or payment terms have been concluded with a supplier, customer or contractor.
Before starting work, the accountant should check:
- whether the correct counterparty has been selected;
- whether the same counterparty has been created more than once;
- whether the contract type corresponds to the business transaction;
- whether the currency and settlement procedure have been agreed upon;
- whether the contract is used in source documents and payments;
- whether the details in 1C match the signed contract.
It is better to give the contract a name that is easy to search for by specifying its number, date and a brief subject matter. A consistent naming convention reduces the risk of selecting the wrong contract when recording a sale, receipt, payment or acceptance certificate.
If the organization maintains settlements separately for each contract, using one common directory item for all transactions may distort outstanding balance analytics. When contract-level details are not supported by the settings of a particular database, the accounting procedure should be formalized in the accounting department’s operating rules, taking into account the capabilities of the configuration being used.
Civil Law Contract in 1C: What to Check Before Recording It
A civil law contract is recorded based on the substance of the relationship with the individual. The subject matter of the contract, the result of the work or services, documents confirming performance, the remuneration amount and the settlement procedure must be agreed upon for accounting purposes.
The recording method cannot be determined solely by the document’s title. The accountant must establish the nature of the relationship, the contractor’s status and the set of source documents confirming the work performed or services rendered. Mandatory payments are calculated and reports are completed taking into account the individual’s status, the payment terms and the rules in effect on the date of the relevant transaction.
The set of documents and available transactions may differ across various 1C solutions, including accounting and payroll configurations. Therefore, it is impossible to provide a universal menu path for every version of 1C 8.3. Before entering data, it is necessary to determine:
- the configuration name and release;
- whether settlements with individuals are maintained in the same database;
- which database is used to accrue remuneration;
- how accounting data and payment information are transferred between databases;
- who is responsible for accruals, withholdings, payments and closing documents.
If the required document or field is missing, first check the functionality settings, interface and user permissions. A standard configuration should not be modified without prior analysis: the issue may be resolved by changing a setting, updating the release or using a document that is already provided.
Civil Law Contract: How to Record It in 1C Without Gaps in Accounting
The practical procedure begins by checking the grounds for the transaction. First, create or verify the individual’s record and the related counterparty record if this arrangement is supported by the configuration being used. Then register the contract and specify the information required for calculation and subsequent control.
Once the result of the work or services has been documented, the accountant records the remuneration accrual using the document provided for in the specific configuration. The accountant then checks the calculated amounts, generates the payment and verifies that it is recorded in the settlements with the contractor.
A useful control sequence:
- Match the contractor’s record with the counterparty record, eliminating duplicates.
- Check the contract, its validity period and settlement terms.
- Make sure that the result of the work or services is confirmed by a source document.
- Check the remuneration accrual and the calculation parameters applied.
- Reconcile the payment with the accrual and the selected contract.
- Check the outstanding balance and accounting register data.
- Compare the accounting results with the organization’s reporting figures.
Automatic calculation in the program does not replace the legal and accounting assessment of the transaction. Manual transactions require particular attention: the resulting amount must be reconciled not only against the accounting accounts but also against the registers used by the configuration to prepare reports and subsequent calculations.
Correcting a Contract and Reconciling Settlements in 1C
If an error is found in a contract, first determine whether it relates only to reference details or has already affected posted documents. Changing the contract record does not always correct previously generated transactions: the value may have been saved directly in the document or may have affected accounting analytics.
The correction procedure includes creating a database backup, analyzing related documents and checking the period in which the transaction was recorded. After making the change, the trial balances, account analysis and other reports used must be regenerated. Documents should be reposted in bulk only after assessing the impact on accounting.
A reconciliation statement can be used to verify mutual settlements under several contracts with the same supplier or customer. In the relevant section, select the organization and counterparty, specify the period, check the contracts and analyze the generated settlement data.
If contracts do not appear in the reconciliation statement, first check for duplicate counterparties, the period filter, the selected organization, the currency and the contracts specified in the source documents. The discrepancy may also be caused by a payment allocated to another contract or counterparty record.
Technical database corrections should be distinguished from accounting decisions. Updating, configuring, transferring data, analyzing the database and modifying reports are different types of work; the extent of intervention is determined by the condition of the database and the nature of the identified error.
Questions and Answers
Where can a civil law contract be created in 1C 8.3? — The exact location of the command depends on the configuration and its release. First determine which database is used to accrue remuneration, and then locate the contractor records, contracts and accrual documents provided in it.
Can a civil law contract be recorded using a regular manual journal entry? — The configuration’s standard document is preferable for recording the transaction. If a manual transaction is used, the result must additionally be reconciled against the accounting accounts, calculation data, registers and reports.
Why does one contract not appear in the reconciliation statement? — Check the counterparty, organization, period, currency and contracts selected in the source documents and payments. Duplicate counterparty records should also be ruled out separately.
How can an incorrect contract be corrected in an already posted document? — First determine the period and the effect of the correction on accounting, create a backup, then correct the related document and regenerate the control reports. A transaction in a closed period must be corrected in accordance with the organization’s established procedure for correcting accounting data.
Does 1C need to be updated before working with contracts in 2026? — Before starting work, check the configuration release and whether the settings comply with the applicable accounting procedure. The update must be performed after creating a backup and assessing database compatibility, especially if customizations are present.
Sources
- Tax Code of the Republic of Kazakhstan, Article 712 — procedure for applying an international treaty and maintaining separate accounting when a non-resident provides international transportation services through a permanent establishment.