In 2026, the “exported to 1C” status means that the export has been completed on the sender’s side, but it does not confirm that the data has been imported, the documents have been recorded, or the information has been correctly reflected in the receiving database. For tax accounting purposes, the transfer result is important: tax accounting is based on accounting data unless otherwise stipulated by the Tax Code of the Republic of Kazakhstan (Article 202 of the Tax Code of the Republic of Kazakhstan).
What “exported to 1C” means
The meaning of the status depends on the system from which the data was transferred. It may refer to the creation of an exchange file, the transmission of data through an integration, or the completion of an export operation. Therefore, it is important for an accountant to distinguish between several events:
- the data has been prepared for transfer;
- the export file has been created;
- the file has been transferred to a directory or another system;
- the information has been imported into the 1C database;
- the documents have been recorded or posted;
- the results have been reflected in the accounts.
The “exported” status usually describes an action on the sender’s side. To confirm the result, you should check not only the message from the external service but also the receiving 1C database: whether the expected objects are present, their status, and whether their details have been completed.
If the exchange was completed normally, the expected objects should appear in the database: documents, reference data, transactions, or other transferred data. Their composition depends on the exchange settings. You must also make sure that no duplicates were created, the details were completed correctly, the amounts and dates match the source data, and the documents have the required status. Such reconciliation is particularly important for information included in accounting documentation, as it comprises accounting records, primary accounting documents, invoices, tax registers, tax forms, and other documents serving as the basis for determining taxable items and calculating tax liabilities (Article 202 of the Tax Code of the Republic of Kazakhstan).
Why the file may fail to import
One possible reason is that the export format is incompatible with the version of the receiving configuration. In this case, the program may report that the file was exported from a different configuration version and cannot be imported into the current version.
Such a message means that the built-in compatibility check did not allow the import to continue. The status text alone cannot establish whether the file is corrupted or accounting data has been lost: you must compare the configuration versions of the source and recipient, as well as the parameters of the exchange being used.
This situation may arise when exchanging data between various Kazakhstani solutions, including:
- “Accounting for Kazakhstan”;
- “Payroll and HR Management for Kazakhstan”;
- “Trade Management for Kazakhstan”.
The versions should be determined using the information within both programs. The file name or a notation that it has been exported does not in itself confirm compatibility. The method used to restore the exchange depends on the configurations, their versions, and the data transfer mechanism provided in them.
The cause of an unsuccessful transfer cannot be determined solely from the phrase “exported to 1C”. Analysis requires the exact message text, the exchange log, information about the configurations, and the results of checking the receiving database. Before importing the file again, you should determine whether any individual objects have already been created: reprocessing the file may produce duplicates if the exchange mechanism being used does not prevent them.
What the accountant should check
First, record the source details: which program performed the export, which database the file is being imported into, the period covered by the transferred information, and the message displayed by the system. Save a screenshot, the source file, and the exchange log before taking any further action.
Then follow this practical verification procedure:
- Open the receiving database and locate the documents or records that should have been received. Compare their dates, numbers, amounts, and key details with the source system.
- Check whether the process was limited to creating the file or whether the data was actually imported into the database. Exporting, transferring the file, and importing are different stages of the exchange.
- If an error concerning a different configuration version is displayed, compare the versions of the source database and the receiving database. Obtain the version numbers from the programs themselves rather than from the file name.
- Do not modify the file manually or substitute the version information: after such modifications, the correctness of the structure and the completeness of the imported data cannot be confirmed.
- Before updating the configuration or importing the file again, save a backup copy of the database in accordance with the procedure adopted by the organization.
- Provide the 1C specialist with the exact message text, the configuration versions, the exchange file, and a description of the actions performed. This information makes it possible to identify the stage at which the failure occurred and select the standard import method.
If importing becomes possible after the configurations have been brought into a compatible state, the accountant must verify the result. Check the number of transferred documents, dates, amounts, counterparties, contracts, inventory items, and other significant details. Separately make sure that the documents have the status required by the organization’s accounting process and that their data has been entered into the relevant accounting registers.
Verifying the result is also important for tax accounting: it involves maintaining accounting documentation to consolidate information about taxable items, calculate taxes, and prepare tax returns. As a general rule, tax accounting is based on accounting data (Article 202 of the Tax Code of the Republic of Kazakhstan). Therefore, what matters is the accuracy of the imported accounting information, not the wording of the technical exchange status.
Frequently Asked Questions
Does “exported to 1C” mean that the document has already been posted? — No. The status refers to the export stage. The presence of the document, its status, and the reflection of its data in the registers must be checked directly in the receiving database.
Can the same file be sent again? — First, check whether the documents appeared after the first attempt. Importing the file again without verification may create duplicates if the exchange mechanism does not recognize previously imported objects.
What should be done if a message about a different configuration version appears? — Compare the configuration versions of the source and recipient, save a backup copy, and use the method provided by the configuration to ensure compatibility. After importing, reconcile the transferred data.
Should the export file be corrected manually? — No. Manually modifying service data may disrupt the file structure. Compatibility errors should be resolved using the standard configuration and exchange mechanisms.
How can you tell whether the import was completed successfully? — Locate the expected objects in the database, compare their quantity and details with the source data, review the exchange log, and make sure that the program did not record any errors. For accounting documents, separately check their status and the data in the relevant registers.
Sources
- Tax Code of the Republic of Kazakhstan, Article 202 “Tax Accounting and Accounting Documentation”.